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Meeting Minutes - Meeting Minutes
The monthly Board Meeting of Central Wayne Regional Authority was held on Monday, June 23, 2008, 6:00 pm at the Wayne County Chamber of Commerce Community Room. PRESENT: Chairman Martin Young; Vice-Chairman Allen Brownell; Secretary James LaPoint; Assistant Secretary James Brennan, Jr.; Treasurer John Haggarty; Assistant Treasurer Jerome Theobald; Solicitor Anthony Magnotta and Ed Pietroski, Entech Engineering. REPORTERS: Mary Baldwin, Weekly Almanac VISITORS:      Alan Baranski, NEPA AllianceTammy Jensen, Honesdale Borough Chairman Young called the meeting to order.

                                                               

Motion

 On a motion made by John Haggarty and seconded by Jerome Theobald it was agreed to accept the minutes from the May 27, 2008, meeting as presented.  Motion carried.Roll Call:Mr. Young, Yes            Mr. Brownell, YesMr. LaPoint, Yes          Mr. Haggarty, YesMr. Theobald, Yes       Mr. Brennan, Absent Chairman Young asked for any public comment pertaining to items on the agenda. There were no comments.

 

Solicitor’s Report

 Solicitor Magnotta reported that Texas Township has adopted the two required ordinances for the transfer regarding connections and rights-of-way.  Cherry Ridge Township is scheduled to adopt the ordinances on July 1st.  Honesdale Borough has asked that adjustments be made to both ordinances.  Their concerns are being addressed and they are scheduled to adopt the ordinances in July.  Chairman Young asked if the transfer was scheduled for August.  Solicitor Magnotta said that the transfer should be completed by the date of the PennVest Application deadline of August 15th or 16th.  A bill of sale from each municipality and the Real Estate Deed from Honesdale Borough are still needed.  A discussion was held regarding the need for an inventory and audit from each municipality.   Honesdale Borough has two concerns regarding the treatment plant property.  The first concern is the use of the property for Fire Training Grounds and the second concern is the Borough would like the property back if at any point in time it is not used for a treatment plant.  DRBC has made mandatory changes to the layout of the new treatment plant.  Floodways and flood plans are dictating the changes.  There will not be as much property for the training grounds as first thought.  A discussion was held regarding the treatment plant property.  Solicitor Magnotta suggested language that if the property was no longer used for sewage treatment and disposal purposes then the Borough could reserve the right to buy the property back from Central Wayne Regional Authority. Honesdale Borough has approved a reverse subdivision of the treatment plant property. The lot combination was a PennVest requirement.  Engineer’s Report 2nd Opinion Review Bids 1.  Keystone Engineering, Exton, PA-  $5700.002.  CET Engineering, Harrisburg, PA. -           $8250.00 Entech will provide the review firm with all the needed materials for the second opinion review.Ed Pietroski has knowledge of both firms.  He stated that both firms would do a good job. 

Motion

 On a motion made by Allen Brownell and seconded by Jerome Theobald it was agreed to accept the bid from Keystone Engineering in the amount of $5700.00 for a second opinion review of the new wastewater treatment plant design.  Motion carried.Roll Call:Mr. LaPoint, Yes          Mr. Haggarty, YesMr. Theobald, Yes       Mr. Brennan, Yes        Mr. Brennan, Yes        Mr. Young, Yes Mr. Pietroski will notify PennVest of the board’s decision.  Mountain Top Authority has offered a walk-through of their plant on June 25th.  That date was not feasible for the board.    An update was given on the GIS mapping.  Almost all the work has been completed. The completed project will be given to the Solicitor after July 4th.   An email was received today from DRBC regarding the July 15th meeting.  The email was partially favorable.  DRBC is requesting additional information.   The remaining allocation available for the treatment plant is 19,507 after the Texas Township Hotel is deducted.  The annual Chapter 94 report was discussed.  A correspondence from Kernwood Development was discussed.  Kernwood owners would like verification of their reserved capacity.  There is no reservation of capacity until an application is paid and approved. Additional allocation would have to be requested from DEP if needed.  Failing systems are exempt from the allocation.  The current treatment plant is permitted at 1.18 mill gal per day.  The plant runs an average of 1.6 mill gal per day.  The new treatment plant is designed for 2.2 mill gal per day.       

Committee Reports Presented at the June 2008 Meeting

 

Finance & Administration:  Martin Young and John Haggarty

 

Auditor Appointment

 Quotes were obtained for monthly accounting services from Rick Eck and William McAllister.  Both were quoted at $60 per hour. 

Motion

 On a motion made by Allen Brownell and seconded by James LaPoint it was agreed to hire Rick Eck for accounting services at $60 per hour. Motion carried.Roll Call:Mr. LaPoint, Yes          Mr. Haggarty, YesMr. Theobald, Yes       Mr. Brennan, Yes        Mr. Young, Yes            Mr. Brownell, Yes The board would like to schedule a workshop to meet with Rick Eck. Proposals will be obtained from Turano Insurance Agency and Keystone Insurance.  Insurance quotes will be accepted at the July meeting. 

Motion

 On a motion made by John Haggarty and seconded by James LaPoint it was agreed to pay the monthly invoices as presented. Motion carried.Roll Call:Mr. Haggarty, Yes       Mr. Theobald, YesMr. Brennan, Yes        Mr. Young, YesMr. Brownell, Yes       Mr. LaPoint, Yes 

Jerry Theobald discussed the credit line documents.  A letter from the solicitor is needed.  Chairman Young and Secretary LaPoint need to sign the documents. 

 

     

Motion

 On a motion made by Allen Brownell and seconded by John Haggarty it was agreed to approve a credit line withdrawl of $30,000 from the Dime Bank. Motion carried.Roll Call:Mr. Haggarty, Yes       Mr. Theobald, YesMr. Brennan, Yes        Mr. Young, Absent      Mr. Brownell, Yes       Mr. LaPoint, Yes Tammy Jensen updated the board on the office setup.  The phone and DSL service has been ordered.  Grant funds for the DSL will be available through NEPA.  A quote from Stanton Office equipment was obtained for a copier/scanner/fax/printer in the amount of $895.00.  The machine will be purchased under the $2500 office allocation.  Steve Putzi has not supplied the office lease documents.  The utility billing system was discussed.  Training will be scheduled for late August.  Operations & Delivery: James Brennan and James LaPoint  A discussion was held regarding how to notify all the customers of the transfer. User rates will remain the same for 2008.  Customers will be notified 90 days in advance of any rate increases. Tammy Jensen asked about the process for depositing payments made out to Honesdale Borough, Cherry Ridge or Texas Township after the transfer.  Solicitor Magnotta said the checks could be endorsed over to the authority.   New Plant Construction: Allen Brownell and Jerome Theobald

 

The need for an additional employee at the treatment plant was discussed.  The Authority will advertise for an employee who will be hired at the time of transfer. 

Motion

 On a motion made by Jerry Theobald and seconded by James LaPoint it was agreed to advertise for a maintenance assistant. An operator’s license is not required. Motion carried.Roll Call:Mr. Brennan, Yes        Mr. Young, YesMr. Brownell, Yes       Mr. LaPoint, YesMr. Haggarty, Yes       Mr. Theobald, Yes Vice-Chairman Brownell asked Entech about the permit limits from DRBC.     The NEPA Appalachian application was discussed.  17 projects were presented for funding.  Funding will be awarded at the July NEPA board meeting. NEPA representative Alan Baranski discussed additional funding opportunities with the board.  Federal funding should be awarded in August.  Startup funding with a 50/50 match may be available through DCED Shared Municipal Service Grant.  Local share account revenue from Monroe County Gaming Funds is available.  No matching funds are required.  The funding round has an August 31st deadline with 6 million dollars in funding available.   Mr. Baranski would like to apply for $100,000 for the authority.  A budget justification will be needed for the application.  Mr. Baranski has to verify whether the Authority can be the actual applicant. 

Motion

 On a motion made by John Haggarty and seconded by Allen Brownell it was agreed to authorize NEPA Alliance to apply for funding through DCED for both funding sources discussed.  Motion carried.Roll Call:Mr. Young, Yes            Mr. Brownell, Yes       Mr. LaPoint, Yes          Mr. Haggarty, YesMr. Theobald, Yes       Mr. Brennan, Yes Dates for a workshop were discussed.  A workshop will be scheduled for July 10th or 15th   at 4:30 p.m. at the Chamber, Borough or Texas Township Office depending on Rick Eck’s availability. The Honesdale Borough Sewer Department employees requested to meet with the board during the scheduled work session.  Solicitor Magnotta reminded the board that employee matters should be taken under executive session. The Kernwood correspondence received from Attorney Howell was discussed. Solicitor Magnotta will review documents pertaining to the Kernwood Development before a response is prepared.  Prepaid connection permits previously issued but not used through the municipalities were discussed.   Those permits will be addressed before the transfer.  The meeting was adjourned at 7:53pm.   James LaPoint, SecretaryCentral Wayne Regional Authority
 
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