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Meeting Minutes - Meeting Minutes
   The monthly Board Meeting of Central Wayne Regional Authority was held on Monday, March 24, 2008, 6:00 pm at the Wayne County Visitors Center Community Room, 32 Commercial Street Honesdale, PA. PRESENT: Vice-Chairman Allen Brownell; Secretary James LaPoint; Assistant Secretary James Brennan, Jr. and Treasurer John Haggarty. Organizing Committee: Joseph Pierce, Eckert Seamans; Alan Baranski, NEPA Alliance and Ed Pietroski, Entech Engineering. ABSENT: 

Chairman Martin Young

Assistant Treasurer Jerome Theobald

 REPORTERS: Mary Baldwin, Weekly Almanac VISITORS:      Tammy Jensen, Honesdale BoroughDaniel Guinther, Honesdale Borough

               

Vice-Chairman Allen Brownell called the meeting to order.

                                                               

Pledge of Allegiance

 

Motion

 On a motion made by John Haggarty and seconded by Jim Brennan it was agreed to approve the minutes from the February 25, 2008, meeting as presented. Motion carried.Mr. Brownell, Yes                   Mr. Haggarty, YesMr. LaPoint, Yes                      Mr. Brennan, YesMr. Theobald, Absent             Mr. Young, Absent Vice-Chairman Brownell asked for any public comment pertaining to items on the agenda. There were no comments. Attorney Joe Pierce stated as per the February meeting the business address and monthly meeting location was added to the bylaws.  The signature page is the only remaining item needed to complete the Bylaws.  Vice-Chairman Brownell asked if the Secretary of the Commonwealth had been notified of the Authority Incorporation.  Tammy Jensen and Attorney Pierce verified that the document had been sent. Vice-Chairman Brownell asked Tammy Jensen if a response had been received from all the municipalities regarding permission to transfer the pro rata portion of the municipality’s original $1200.00 contribution to the Organizing Committee’s Operating Fund.  Written correspondence was received from Honesdale Borough, Texas Township Municipal Authority, Bethany Borough and Dyberry Township.  Verbal confirmation was made by Cherry Ridge Sewer Authority with a written response to follow. Engineer’s Update Ed Pietroski from Entech Engineering updated the board on the new WWTP Permits status.The DEP Part II Permit has been reviewed by DEP and has been sent to other agencies for review.  The DRBC is part way through their review. Objections were raised regarding the placement of the treatment plant in a questionable area in terms of a floodway.  Entech is going to realign the tank locations to meet their requirements.  A major redesign is not needed.  Entech will be meeting with DRBC next week.  The NPDES Permit is working its way through the Wayne County Conservation District.  A joint permit is required from the Army Corps. of Engineers which is also reviewed by DEP. The permit will grant permission to construct the plant.  No PennDOT permits are needed. Pre-transfer Inventory Audits Honesdale Borough – inventory completeTexas Township – working on inventoryCherry Ridge – inventory complete James LaPoint asked what value should be used for the inventory.  After a discussion it was decided that the inventory should include a list of equipment and the date installed.  The CWRA needs to know what each municipality has and what kind of condition it is in. Vice-Chairman Brownell asked about the current insurance coverage for the CWRA.  Honesdale Borough has added the CWRA as an additional insured on there General Liability and Linebacker Policies until the Authority obtains their own coverage. The meeting was adjourned at 6:22pm and the board entered into an executive session.The board returned to regular session at 6:43pm. 

 

  

Committee Reports Presented at the March 2008 Meeting

 

Finance & Administration:  Martin Young and John Haggarty

 

The committee is working on the selection of a banking institution for the authority.   Correspondence was sent regarding the selection of a Solicitor for the Authority.  Chairman Young is looking into insurance coverage for the Authority.

 

Operations & Delivery: James Brennan and James LaPoint

 

Each municipality continues to run its collection system until the systems are transferred to the Authority.  Copies of the Cherry Ridge Sewer Authority monthly minutes were distributed indicating infiltration problems in their system.   New Plant Construction: Allen Brownell and Jerome Theobald

 

Permit updates previously given by Entech Engineering.A pre-planning meeting with PennVest will be scheduled in the near future. 

New Business

 Entech Engineering presented a proposal for services regarding PennVest Financing for the new plant.  Ed Pietroski spoke with Mike Gallagher at PennVest regarding the funding application.  At their March meeting Honesdale Borough Council made a motion to authorize the CWRA to begin the pre-planning process with PennVest in the name of Honesdale Borough.  If the transfer is not complete by the time the application is to be submitted an agreement of sale will need to be attached to the application.  Entech then reviewed the proposal for the PennVest Financing. The funding process will cost approximately $15,000 with time billed on a time and expense basis.  The proposal will not go over the $15,000 without the Authorities permission.  Entech will not require a payment on the proposal until the Authority has a revenue source or until December 31, 2008.      

Motion

On a motion made by James Brennan and seconded by James LaPoint it was agreed to accept the Funding Proposal as presented from Entech Engineering, work not to exceed $15,000 without further authorization.  Motion carried.Mr. Young, Absent      Mr. Brownell, YesMr. Haggarty, Yes       Mr. LaPoint, YesMr. Brennan, Yes        Mr. Theobald, Absent Vice-Chairman Brownell then signed two copies of the Funding Proposal. 

Motion

On a motion made by James LaPoint and seconded by John Haggarty it was agreed to accept Eckert Seamans as Special Counsel for the Central Wayne Regional Authority. Motion carried.Mr. Young, Absent      Mr. Brownell, YesMr. Haggarty, Yes       Mr. LaPoint, YesMr. Brennan, Yes        Mr. Theobald, Absent Attorney Pierce spoke to Mike Gallagher from PennVest and he is willing to schedule a meeting with the Authority or attend the April Board Meeting. Vice-Chairman discussed the setup of the new office.  Secretary LaPoint said that the new office should be painted by the upcoming week.  A computer and utility billing software will be a priority for the new office. 

Motion

On a motion made by James Brennan and seconded by John Haggarty it was agreed to hire Anthony Magnotta as Authority Solicitor at a rate of $125.00 per hour. Motion carried.Mr. Young, Absent      Mr. Brownell, YesMr. Haggarty, Yes       Mr. LaPoint, NoMr. Brennan, Yes        Mr. Theobald, Absent A discussion was held regarding the schedule for submitting the application for funding of the WWTP to PennVest.  The application can be submitted at anytime.  A PennVest meeting may be held in July or August.  

Motion

On a motion made by John Haggarty and seconded by James LaPoint it was agreed to join the Pennsylvania Municipal Authorities Association with first year annual dues of $250.00.  Motion carried.Mr. Young, Absent      Mr. Brownell, YesMr. Haggarty, Yes       Mr. LaPoint, YesMr. Brennan, Yes        Mr. Theobald, Absent  With no further business and no public comment the meeting adjourned at 7:08pm.   James LaPoint, SecretaryCentral Wayne Regional Authority
 
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