Home Meeting Minutes November 23, 2015
November 23, 2015 PDF Print E-mail
Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Treasurer Timothy Moffitt;  Secretary James LaPoint; Assistant Secretary George Firmstone;  Engineer Edward Pietroski; Tammy Jensen, Administration;  Dan Guinther, Plant Superidendent.

 

Absent

Assistant Treasurer James Brennan, Vice-Chairman John Haggarty, Solicitor Anthony Magnotta

Pledge of Allegiance

Visitors

Louis Gruber, Randy Heller

 

Louis Gruber discussed a new sewer service at the intersection of Old Willow Ave and Texas Palmyra Hwy with the Board.  The line would need to be run through the property of Zefran Dental.  Authority Engineer, Ed Pietroski, explained that the Authority is not a developer.  Mr. Gruber would have to enter into a Developer’s Agreement with the Authority in order for the Authority to take over the line once it is installed.  Any right- of- ways would need to be issued to the Authority.  The property will be used as an event facility with a possible eatery on site in the future.

 

Randy Heller presented the Texas Township quarterly grease trap inspection report to the board.  Two establishments failed inspection.

 

Funding for the White Mills Project was discussed.  The Authority submitted a funding application to RUS in November, 2014 and is still waiting for a funding package. The next funding application deadline at PennVest is February 17, 2016.  Applying to a different funding source will cost the Authority additional expense.

 

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the Board approved Entech Engineering to begin work on a funding package for the White Mills Project through PennVest on December 8, 2015 if the Authority does not hear from RUS by December 7, 2015.  Motion carried.

Roll Call

Mr. Firmstone, Yes                             Mr. Moffitt, Yes

Mr. LaPoint, Yes                                  Mr. Haggarty, Absent

Mr. Theobald, Yes                               Mr. Brennan, Absent

 

Solicitor’s Report

Nola Michael Holding, Inc. - Nola Michael Holding, Inc. has failed to respond to correspondence and emails forwarded to it with respect to the expansion of the easement over its property to be utilized by the Authority for purposes other than ingress and egress to the Authority equipment.

White Mills Project -I will defer to the engineer with respect to the RUS funding and current status of the project.

Honesdale Fire Department Training Grounds- The existing easement for Authority access over the lands of Nola Michael Holding, Inc. would not be suitable for use by the fire department.  As a result, alternative plans at the other end of the Authority property have been put into effect for the possibility of having a fire training grounds for the fire department.

 

CWRA v. Stanley M. Berger -Please note that Mr. Berger has paid his account in full and the Sheriff Sale scheduled for November 18, 2015 has been dismissed.

Engineer’s Report

  1. 1) TAPPING FEE – The Board reviewed tapping fee calculations based on capacity and collection figures.
  2. 2) 2014 SEWER MAIN REPLACEMENT PROJECT
    1. Lowest Bidder: Leeward: $674,250.00
      1. Issued Notice of Award: September 22, 2014
      2. Issued Notice to Proceed: December 3, 2014
    2. Pay Application #8 (Final): $11,693.00 (Recommended for Payment)
      1. Change Order #2: -$16,238.50 (Recommended for Approval)
      2. Additional Manholes
      3. Tryon Street Repair
        1. PennDOT Reimbursement
        2. Balancing Change Order
  3. 3) WHITE MILLS SEWER INSTALLATION PROJECT
    1. Final Design
      1. Component 3M for Properties along Route 6
        1. Requires “Resolution for Act 537 Plan Revision” from Texas Township
    2. Permitting
      1. WQM (1st) and PennDOT (3rd) Applications to be submitted
      2. DRBC Docket Renewal to be incorporated in DRBC Service Area Modification Application (No Additional Fee)
    3. Funding
      1. Waiting on Final Decision by RUS
      2. PennVEST Application Cut-Off Date is February 17, 2016
  4. 4) 2014 SEWER MAIN REHABILITATION PROJECT
    1. Lowest Bidder: Mr. Rehab: $176,164.75
      1. Issued Notice of Award: November 24, 2014
      2. Issued Notice to Proceed: January 12, 2015
    2. Issued Price Adjustment of $7,336.40
    3. Will line Sunrise Ave and Tryon Street Bridge
  5. 5) CHERRY RIDGE PUMP STATIONS UPGRADES
    1. Lowest Bidder: Kohr’s Excavating: $253,235.00
      1. Issued Notice of Award: November 24, 2014
      2. Issued Notice to Proceed: January 12, 2015
    2. Construction and Walk-Thru Complete
    3. Requested Pay App – Did Not Provide
  6. 6) 7th STREET BREWERY
    1. Redirect lateral off 6th Street to Proposed Sewer Extension on 7th Street
  7. 7) TOXIC REDUCTION EVALUATION (Copper, Lead, and Zinc)
    1. Submitted to DEP October 30, 2015

Engineer’s Report Discussion:

A list of Authority concerns regarding the Cherry Ridge Project was reviewed.  Ed will have the on-site inspector review the concerns.  The SCADA system is complete for the Cherry Ridge Project.   Property deeds and ROW’s for the 7Th Street Sewer Project will be reviewed.

 

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the Board approved change order # 2 from Leeward Construction for the Sewer Main Replacement Project in the amount of $-16,238.50 (credit).  Motion carried.

Roll Call

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Absent             Mr. Theobald, Yes

Mr. Brennan, Absent              Mr. Firmstone, Yes

 

Motion

On a motion made by George Firmstone and seconded by Timothy Moffitt the Board approved the final payment to Leeward Construction for the Sewer Main Replacement Project in the amount of $11,693.00 with the following conditions: 1. Extra manholes be delivered to the Authority. 2. The clean-out on Tryon Street that was paved over needs to be exposed. 3.  The manhole dish inserts need to be installed including 5th and Grove Streets. Motion carried.

Roll Call

Mr. LaPoint, Yes                      Mr. Haggarty, Absent

Mr. Theobald, Yes                   Mr. Brennan, Absent

Mr. Firmstone, Yes                  Mr. Moffitt, Yes

 

Motion

On a motion made by Timothy Moffitt and seconded by George Firmstone effective January 1, 2016, the Board approved a $3,200.00 tapping fee per EDU. Motion carried.

Roll Call

Mr. Haggarty, Absent             Mr. Theobald, Yes

Mr. Brennan, Absent              Mr. Firmstone, Yes

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

 

Plant Report

  • The monthly discharge monitoring report was reviewed by the Board.
  • Dan and Jerry met with the tenant of Nola Michael Holdings Corporation on November 23, 2015, and asked again that he remove the vehicle and debris from Authority property. Dan identified the property lines with green paint.
  • Future sewer replacement work on Cliff Street was discussed.
  • No current settling problems at the plant.
  • The plant passed their annual toxicity testing.
  • OCC will begin work on the new plant computer on November 24th.
  • Dutchland completed the repair on the tank.
  • A tree needs to be removed near one the Cherry Ridge pump stations.
  • The Rt. 6 mall pump station was discussed.
  • Dan is looking into a pump system for safety reasons for the chlorine. If purchased, the system could be used for the chlorine and the hydrogen peroxide.

 

Collection System Report

  1. Young, Tryon and Tracey Project
    1. One cleanout on Tryon to be raised.
    2. Dish inserts in manholes including 5th St and Grove St.
    3. 5Th Street bridge freezing issue?
    4. Route 6 Mall pump:
      1. To rebuild 2 to 4 weeks at a cost of $4,000.00
      2. To go new 6 to 8 weeks at a cost of $6,500.00 plus freight
      3. Pump No. 2 presently not in the best shape. Running high amps and impeller worn bad.
      4. Just installed new pump we had to replace No. 1
      5. 6th Street line under buildings what are we doing?  Can we get 3 buildings on 7th St off that line
      6. Repair on Tryon St Bridge has been done for Rehab work.  When are they to start?
      7. $400.00 to remove tree at Cherry Ridge pump station A-11?

Administration Report

  • The monthly invoices and financial reports were reviewed.

 

Debt Collection Report

  • 52 Initial collection letters were mailed.
  • 18 Lien pending notices were sent out.
  • 7 Liens will be filed with the Wayne County Prothonotary.
  • 4 accounts are scheduled for Sheriff Sale.
  • 2 accounts are currently involved in Bankruptcy

Motion

On a motion made by George Firmstone and seconded by Timothy Moffitt the Board approved the October 26, 2015 meeting minutes as presented.   Motion carried.

Roll Call

Mr. Theobald, Yes                   Mr. Brennan, Absent

Mr. Firmstone, Yes                 Mr. Moffitt, Yes

Mr. LaPoint, Yes                      Mr. Haggarty, Absent

Motion

On a motion made by James LaPoint and seconded by Timothy Moffitt the Board approved the monthly invoices for payment as presented.   Motion carried.

Roll Call

Mr. Brennan, Absent              Mr. Firmstone, Yes

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Absent             Mr. Theobald, Yes

 

Motion

On a motion made by George Firmstone and seconded by James LaPoint the Board approved a 3-credit course for Tammy Jensen at Keystone College.   Motion carried.

Roll Call

Mr. Firmstone, Yes                 Mr. Moffitt, Yes

Mr. LaPoint, Yes                      Mr. Haggarty, Absent

Mr. Theobald, Yes                   Mr. Brennan, Absent

 

Public Comment – none.

The meeting was adjourned at 8:13 p.m.

The next Board meeting is scheduled for December 21, 2015.

 

James LaPoint, Secretary

 
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