Home Meeting Minutes January 25, 2016
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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Treasurer Timothy Moffitt;  Secretary James LaPoint; Assistant Treasurer James Brennan; Assistant Secretary George Firmstone; Solicitor Anthony Magnotta; Engineers Edward Pietroski and Mary Peters; Tammy Jensen, Administration;  Dan Guinther, Plant Superidendent.

 

Pledge of Allegiance

Visitors

None

 

Motion

On a motion made by John Haggarty and seconded by James Brennan the Board approved the December 21, 2015 meeting minutes as presented.  Motion carried.

Roll Call

Mr. Firmstone, Yes                             Mr. Moffitt, Yes

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Yes

 

Board Reorganization

Current Officers and appointments:

Chairman – Jerry Theobald

Vice-Chairman – John Haggarty

Secretary – Jim LaPoint

Treasurer – Tim Moffitt

Assistant Secretary – George Firmstone

Assistant Treasurer – Jim Brennan

Engineer – Entech Engineering

Solicitor – Tony Magnotta

 

Chairman Theobald reviewed the current officers and appointments and open the matter up for discussion.

 

Motion

On a motion made by James Brennan and seconded by James LaPoint the Board approved retaining the 2016 Board of Directors positions and Engineering and Solicitor appointments as presented.  Motion carried.

Roll Call

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Yes

Mr. Brennan, Yes                    Mr. Firmstone, Yes

PennDOT requires security in the form of a letter of credit for Highway Occupancy Permit to install the sewer collections lines for the White Mills Project.  A discussion was held and the Board agreed to obtain the letter of credit as a condition of the PennDOT HOP.  The Authority needs to post 25% of the total permit cost estimate.

 

Motion

On a motion made by Timothy Moffitt and seconded by John Haggarty the Board approved obtaining a letter of credit for the PennDOT HOP for the White Mills Project.  Motion carried.

Roll Call

Mr. LaPoint, Yes                      Mr. Haggarty, Yes

Mr. Theobald, Abstain            Mr. Brennan, Yes

Mr. Firmstone, Yes                 Mr. Moffitt, Yes

 

Solicitor’s Report

Honesdale Fire Department Training Grounds/Nola Michael Holding, Inc.:

Additional correspondence has been forwarded to Nola Michael Holding, Inc., C/O Ira Weinstein, Principal, regarding the Authority’s desire to utilize the existing easement on a permanent basis for access to the Authority’s combined sewer overflow and the Authority’s other properties including the Authority’s interceptor line.  To date, I have not received a response from Ira Weinstein, Principal of Nola Michael Holding, Inc.

White Mills Project:

The Authority received a Funding Offer from the United States Department of Agriculture Rural Utility Services which includes a low interest loan, of $7,115,000.00 and a grant not to exceed $3,222,400.00, for a total of estimated project cost of $10,629,200.00, which includes an Authority contribution of $291,800.00, for the Authority’s Waste Water Treatment Capital Improvement Project.  RUS has provided a letter of intent to meet conditions which has been executed by the Central Wayne Regional Authority on January 21, 2016.  Please be advised that RUS requires closing to be completed within ninety (90) days of issuance of the letter of intent.  Therefore, I would request that all funding offer paperwork be immediately forwarded to Bond Counsel so he may adequately prepare the necessary documents and I may review the same for purposes of closing.

Honesdale Golf Club:

I have nothing more to report with respect to the Honesdale Golf Club from last month’s meeting.

Louis Gruber:

I have nothing more to report with respect to Louis Gruber.

White Mills Easement:

Please be advised that the Office Administrator, Tammy Jensen and I have been working to finalize a Deed of Easement to be utilized for the White Mills Project.  It will be necessary for my office to receive additional information with regard to the survey work that was performed at the White Mills residences.  It is currently my understanding that the Authority will be responsible for installing and maintaining the grinder pump located upon individual residences in the White Mills Project area.  As a result, it may be necessary for the Authority to obtain different easements for different properties depending upon where the location of the grinder pumps will be.  It is my understanding that Entech Engineering, Inc. has prepared a survey and maps to generally depict how the installation will be done at the White Mills residences.  It may be necessary for the Office Administrator and me to review each of those on a case by case basis so that we insure that there are no inconsistent easements with regard to the Project.

Meeting Notes:

The White Mills property easements were discussed.  The executed easements will be required to be returned to the Authority by March 25th.  If the easements are not returned by the prior week, reminder calls will be made to the property owners.  Solicitor Magnotta discussed the process of condemnation, if necessary to obtain the easements.  The easements are a requirement of RUS funding. Two information sessions will be scheduled at the White Mills Fire hall regarding the project.  A representative from the USDA Rural Housing Section 504 program will be available to answer property owner’s questions on their loan and grant program.

Gaik Easement:

I have retained the services of Gerald Romanik, Appraiser, to assist the Authority and obtain a value for the Gaik Easement necessary for the White Mills Project.  Mr. Romanik intends upon reviewing the maps supplied by Entech Engineering, Inc. and visiting the property to come up with a value both before and after the installation of a line.

 

Engineer’s Report

  1. 1) CHERRY RIDGE PUMP STATIONS UPGRADES
    1. Lowest Bidder: Kohr’s Excavating: $253,235.00
      1. Issued Notice of Award: November 24, 2014
      2. Issued Notice to Proceed: January 12, 2015
    2. Change Order #1 Request: $23,175.17 (Recommended for Approval)
    3. Final Contract Price: $276,410.17 (+$23,175.17)
  2. 2) 2014 SEWER MAIN REHABILITATION PROJECT
    1. Lowest Bidder: Mr. Rehab: $176,164.75
      1. Issued Notice of Award: November 24, 2014
      2. Issued Notice to Proceed: January 12, 2015
    2. Pay App #1 (Final): $70,191.25 (Recommended for Payment)
    3. Change Order #1: $7,336.40
    4. Final Contract Price: $70,191.25 (-$113,309.90)
  3. 3) WHITE MILLS SEWER INSTALLATION PROJECT
    1. Final Design
      1. Component 3M for Properties along Route 6
      2. Easements
    2. Permitting
      1. WQM – Received
      2. PennDOT – 4th Submission Tomorrow
      3. NPDES Storm water/GP-5 – Under Review (Wayne Conservation)
      4. DRBC – Under Review
      5. Texas Township Road Opening – To be submitted next week (Need Signature)
      6. Railroad Crossing – Field Meeting needs to be scheduled
    3. Funding
      1. Grant:                    $3,222,400
      2. Loan:                     $7,115,000
      3. Local Contrib:        $     291,800
      4. Total:                     $10,629,200
    4. Engineering Agreement (Need Approval)
    5. Route 6 Widening
      1. Construction in progress
      2. Misc. extras and credit. Pricing is being developed.
  4. 4) 2015 WASTELOAD MANAGEMENT REPORT
    1. Proposal: $3,300
  5. 5) 7th STREET BREWERY
    1. Redirect lateral off 6th Street to Proposed Sewer Extension on 7th Street
  6. 6) CLIFF STREET
    1. Under Review/ Alternatives
    2. Waiting to hear back from Aqua/UGI

The Board approved the Agreement between owner and engineer for professional services for the White Mills Sewer Installation and Interceptor Project.  The agreement in the amount of $790,200.00 is a requirement of the project funding offer through RUS.

The Board approved Change Order #1 from Kohr’s Excavating in the amount of $23,175.17 for the Cherry Ridge Pump Stations Upgrades.

 

Motion

On a motion made by George Firmstone and seconded by James LaPoint the Board approved Change Order #1 in the amount of $7,336.40 to Mr. Rehab for the 2014 Sewer Rehabilitation Project. A poll was taken of the board on September 4, 2015, to approve the change order.  Mr. Theobald, Mr. Haggarty, Mr. Firmstone and Mr. LaPoint approved the change order.  Mr. Brennan and Mr. Moffitt were not available.   Motion carried.

Roll Call

Mr. Haggarty, Yes                   Mr. Theobald, Yes

Mr. Brennan, Yes                    Mr. Firmstone, Yes

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

 

Plant Report

  • The monthly discharge monitoring report was reviewed by the Board.
  • The influent pump control in the headworks building needs to be connected to SCADA system.
  • The renewal fee for the DRBC Plant Permit will cost approximately $2000.00.
  • Dan spoke to John Conte at Wayne Memorial Hospital about smoke testing the hospital’s sewer laterals before any construction projects begin.
  • There was a sewer repair on Willow Ave & Pearl Street.  In addition, it was discovered that two properties on Willow Ave may have their individual service lines connected.
  • The Authority may want to look at the Willow Ave line as a future project.
  • Dan gave Entech a list of possible future projects.

Collection System Report

  1. Route 6 Widening
    1. 2250 feet of 6” NDPE main line has been installed
    2. 3 partial cleanout assemblies have been built.
    3. Leeward pecked rock all of last week and will continue of this week.
    4. Willow Avenue
      1. Found a broken sanitary line in basement of house on corner of Washington and Willow.  The line services 2 properties on Willow Avenue.  Repair scheduled for Tuesday, January 26th with Pioneer.
      2. Crestmont Drive
        1. Main line going into Crestmont off of Forest St backed up.  Jetted and found to be broken.  Replaced 15’ of 8” main with Pioneer on Saturday, January 23rd.
        2. Kinsman Building
          1. Meet with Willie Reinfurt on Kinsman building on Main Street.  He will cap laterals when demolishing building.
          2. Miscellaneous items
            1. Aqua is presently replacing water mains on Overlook and Putman Circle and on Old Willow Ave.
            2. We have a small section of Putman that did not have the line replaced.
            3. Old Willow Line is not in the best of shape and Borough is paving this spring.
            4. Borough is also paving Irving and Castle Street.

 

Photographs were presented to Entech Engineering from Don Johnson to review the backfill that was being used by the contractor for the Rt.6 Widening Project.  The backfill was not acceptable to the Authority or the Engineer.  The contractor would be contacted on January 26, 2016, regarding the situation.

 

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • Resolution 01-25-2016-01 was reviewed by the Board regarding the tapping fee approved in November, 2015.
  • The Authority has received information that a property of Golf Hill Road is connected to the Authority’s collection system.  The property is not listed in Authority records.  The property owner will be contacted.
  • There was a leak in the office building roof. Water entered the lab through the window and damaged that area of the lab walls.  The roof was fixed under warranty but internal damage is not covered under the warranty.  A contractor will be contacted to get an estimate to repair the damage.
  • The Board members and Authority Solicitor were asked to complete the required 2015 Statement of Financial Interest statements from the Pennsylvania State Ethics Commission.
  • A proposal from Guttman Energy, Inc. was reviewed.  Solicitor Magnotta had some concerns regarding wording in the contract.  The Board did not take any action.
  • Contact should be made with the Honesdale Borough Council regarding the condition of the 5th Street Bridge.

Motion

On a motion made by Timothy Moffitt and seconded by John Haggarty the Board approved Tapping Fee Resolution 01-25-2016-01 as presented.  Motion carried.

Roll Call

Mr. Theobald, Yes                   Mr. Brennan, Yes

Mr. Firmstone, Yes                 Mr. Moffitt, Yes

Mr. LaPoint, Yes                      Mr. Haggarty, Yes

 

Motion

On a motion made by James LaPoint and seconded by Timothy Moffitt the Board approved the monthly invoices for payment as presented.   Motion carried.

Roll Call

Mr. Brennan, Yes                    Mr. Firmstone, Yes

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Yes

 

Debt Collection Report

  • 65 Initial collection letters were mailed.
  • 30 Lien pending notices were sent out.
  • 4 Liens will be filed with the Wayne County Prothonotary.
  • 5 accounts are scheduled for Sheriff Sale.
  • 1 account is currently involved in Bankruptcy.
  • 2 Accounts were filed with the Wayne County District Court.
  • Municipal liens on properties total $63,267.

A proposal from Entech Engineering for the Authority’s 2015 Chapter 94 Report for PA DEP was presented and reviewed.

 

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the Board approved the proposal from Entech Engineering to complete the Authority’s 2015 Chapter 94 Report in the amount of $3,300.00.   Motion carried.

Roll Call

Mr. Firmstone, Yes                 Mr. Moffitt, Yes

Mr. LaPoint, Yes                      Mr. Haggarty, Yes

Mr. Theobald, Yes                   Mr. Brennan, Yes

 

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the Board approved the Agreement between CWRA and Entech Engineer for professional services for the White Mills and Interceptor Project financed through the United States Department of Agriculture Rural Utilities Service.  The amount of the contract is $790,200.00.   Motion carried.

Roll Call

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Yes

Mr. Brennan, Yes                    Mr. Firmstone, Yes

 

 

Public Comment – none.

The meeting was adjourned at 8:00 p.m.

The next Board meeting is scheduled for February 22, 2016.

 

James LaPoint, Secretary

 
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