Home Meeting Minutes APRIL 25, 2016
APRIL 25, 2016 PDF Print E-mail
Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Treasurer Timothy Moffitt;  Secretary James LaPoint; Assistant Treasurer James Brennan; Assistant Secretary George Firmstone; Solicitor Anthony Magnotta; Engineer Edward Pietroski;  Tammy Jensen, Administration;  Dan Guinther, Plant Operator.

 

Pledge of Allegiance

 

Visitors

Diane Tenewitz

Randy Heller

Ralph Liberto

 

Diane Tenewitz discussed options for her mobile home park located in Honesdale Borough.  There are 7 mobile home lots located on 3.68 acres.  Currently 3 of the lots are rented.  Diane discussed her options for keeping her sewer permits active vs. terminating them.

 

Randy Heller presented the Board with a report of the Texas Township grease trap inspections.  All of the businesses passed inspection.

 

Ralph Liberto asked the Board some questions regarding the White Mills Project.  The time frame of the overall project was discussed.  A discussion was held regarding sewer rent and why it is based on a flat rate instead of a metered rate.

 

Motion

On a motion made by George Firmstone and seconded by Timothy Moffitt the Board approved the March 28, 2016 meeting minutes as presented.  Motion carried.

Roll Call

Mr. Firmstone, Yes                             Mr. Moffitt, Yes

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Yes

 

Solicitor’s Report

Honesdale Fire Department Training Grounds/Nola Michael Holding, Inc.: I have revised the easement for Ira Weinstein, Principal of Nola Michael Holding, Inc., to execute pursuant to instructions following a meeting between Ira Weinstein and Authority Chairman Theobald.  This easement has been forwarded to the Authority for obtaining a signature from Nola Michael Holding, Inc.

White Mills Project: The Authority staff has been busy this past month obtaining signatures upon easements necessary for the White Mills project.  I have confirmed that it will be necessary to warn property owners in White Mills who have not yet responded to our requests for easements of the potential for a condemnation action.  Tammy and Heather are currently working on the list of approximately fifty (50) property owners from whom it may be necessary to obtain easements from.

Gaik Easement: There have been several revisions made to the Gaik Easement and it has been forwarded to Mr. and Mrs. Gaik for review and approval.

RUS Closing: Our office has contacted Bond Counsel to establish some dates for direct meetings between the Authority and the Authority Governing Charter Members, Honesdale Borough, Cherry Ridge Township Board of Supervisors, and Texas Township Board of Supervisors.  I shall keep the Board informed as to the progress of this matter.

 

Engineer’s Report

  1. 1) WHITE MILLS SEWER INSTALLATION PROJECT
    1. Final Design
      1. Component 3M for Properties along Route 6
        1. Public Comment Period Complete
        2. Received County Review
        3. Township Review (Component 4) / Adoption Required
      2. Easements – In Progress
      3. Conditioning Station – Relocation
        1. Prison Site: Well Head Protection and Wetlands
    2. Permitting
      1. WQM – Received
      2. Texas Township Road Opening – Received
      3. DRBC –
        1. June 15 Commission Meeting
        2. Received Draft Docket for Review
        3. Texas Township to Adopt Stormwater Ordinance
      4. PennDOT
        1. Submitted – Under Review
      5. NPDES Stormwater/GP-5
        1. Submitted – Under Review
      6. Railroad Crossing
        1. Submitted – Under Review
    3. Funding
      1. Letter of Conditions/ Required Information for USDA
      2. RUS Concurrence for Engineering Agreement
    4. Interceptor
      1. Evaluation of Properties/ Bid Package
      2. Easements – In Progress
    5. Project Contracts:
      1. New LPSS Collection and Conveyance
      2. Pump Station, Conditioning Station, Force Main, and LPSS Replacement
      3. Interceptor
  2. 2) OLD WILLOW AVENUE
    1. Under Final Design
    2. Schedule:
      1. Out for Bid:                                   May 2, 2016
      2. Bids Due/ Notice of Award:          May 23, 2016
      3. Notice to Proceed:                        June 3, 2016

Motion

On a motion made by John Haggarty and seconded by George Firmstone the Board approved Resolution No. 04-25-2016-01 authorizing Declaration of Taking for seven properties included in the White Mills Project.  Motion carried.

Roll Call

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Yes

Mr. Brennan, Yes                    Mr. Firmstone, Yes

 

Motion

On a motion made by Timothy Moffitt and seconded by George Firmstone the Board authorized the Old Willow Avenue Sewer Project to be advertised for bids to be opened on May 23, 2016.  Motion carried.

Roll Call

Mr. LaPoint, Yes                      Mr. Haggarty, Yes

Mr. Theobald, Yes                   Mr. Brennan, Yes

Mr. Firmstone, Yes                 Mr. Moffitt, Yes

 

Plant Report

  • The monthly discharge monitoring report was reviewed by the Board.
  • The board approved a quote in the amount of $550.00 from Ted Mikulak to complete a job on 7th Street.
  • Werner Electric will be completing electrical work at the Rt.6 Mall Pump Station.
  • PPL will be replacing the meter disconnect at the Rt.6 Mall Pump Station.
  • The board approved the purchase of a new pump for the Rt.6 Mall from North End Electric - $6566 plus freight.
  • OCC has completed updated the HMI’s on the new plant computers.
  • Melbourne Electric still needs to complete work on the computer software for the Cherry Ridge Project.
  • An agreement from XYLEM Water Solutions USA, Inc. was presented for a one year maintenance program for the seven Flygt pumps at the plant.
  • A quote was presented from XYLEM Water Solutions USA, Inc. for the repair of three Flygt pumps at the plant.
  • Glatfelter Insurance Group conducted a Risk Control Visit on April 7th.  A recommendation has been made to protect the office building and gas main along the driveway used by septic tank haulers.  Entech will assist the Authority in purchasing and installing bollards for protection.
  • The SBR tanks will be drained during the summer for inspection.
  • The Honesdale Borough grease trap inspection report was presented.  One business had an unclean trap and will be re-inspected.
  • Excelsior Blower Systems preformed preventative maintenance on nine blowers at the plant. The five year old blowers are in good shape.  Annual inspections were suggested in order to keep proper data on the blowers wear.

 

Motion

On a motion made by Timothy Moffitt and seconded by George Firmstone the Board approved a maintenance agreement and a quote for repair with Xylem Water Solutions USA, Inc.

1. A one year contract for pump maintenance in the amount of $3,150.00.

2. Quote 2015-MAL-1326 to repair three pumps in the amount of $34,857.80. *

*The Pennsylvania Municipality Authorities Act §5614. Competition in award of contracts

(b) The provisions as to bidding shall not apply to the purchase of patented and manufactured products offered for sale in a noncompetitive market or solely by a manufacturer’s authorized dealer.

Motion carried.

Roll Call

Mr. Haggarty, Yes                   Mr. Theobald, Yes

Mr. Brennan, Yes                    Mr. Firmstone, Yes

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

 

Collection System Report

  1. Changed out guide rail bracket in three duplex pump stations and two simplex pump stations in Cherry Ridge.  Still have two duplex and two simplex remaining.
  2. New 6” main at Rt.6 Widening Project is compete and operational.  There will be a punch list of items to be completed once Leeward completes the entire widening project.
  3. 7th Street Project will be completed by the end of the week. Reinfurt Excavating also dug lateral on Terrace Street and refilled the ditch with bentonite and clay.
  4. Jetted a line on Park Street and found several roots and a repair that is offset.  This line is only 3’ deep, line should be dug and replaced in that section.

 

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • 136 Deed of Easements have been completed for the White Mills Project.
  • The invoice received from PennDOT for the Rt.6 Widening Project will not be paid until the punch list items are discussed.
  • The Authority is still working with Ira Weinstein in order to obtain a Deed of Easement to access the CSO and Fire Training Grounds on Erie Street.

 

Debt Collection Report

  • 65 initial collection letters were mailed.
  • 19 lien pending notices were sent out.
  • 1 lien will be filed with the Wayne County Prothonotary.
  • 7 accounts are scheduled for Sheriff Sale.
  • 1 account is currently involved in Bankruptcy.
  • 1 account was filed with the Wayne County District Court.
  • Municipal liens on properties total $60,573.
  • 9 accounts are scheduled for water terminations on May 19th.

 

Motion

On a motion made by James LaPoint and seconded by Timothy Moffitt the Board approved the monthly invoices for payment as presented.   Motion carried.

Roll Call

Mr. Theobald, Yes                   Mr. Brennan, Yes

Mr. Firmstone, Yes                 Mr. Moffitt, Yes

Mr. LaPoint, Yes                      Mr. Haggarty, Yes

The sewer connection to the Aqua well on Quarry Road was discussed.  The area where the well is located does not have sewage planning.  Aqua is requesting an exemption for Honesdale Borough 537 Planning with PA DEP. They expect to discharge 3200gpd if connected to the Authority’s system.

 

Motion

On a motion made by Timothy Moffitt and seconded by John Haggarty the Board approved Resolution 04-25-2016-02 – Destruction of Specific Records.   Motion carried.

Roll Call

Mr. Brennan, Yes                    Mr. Firmstone, Yes

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Yes

 

Public Comment – none.

 

The meeting was adjourned at 8:07 p.m.

 

The next Board meeting is scheduled for May 23, 2016.

 

 

 

James LaPoint, Secretary

 
Central Wayne Regional Authority | Powered by Joomla!