Home Meeting Minutes JUNE 27, 2016
JUNE 27, 2016 PDF Print E-mail
Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Treasurer Timothy Moffitt;  Secretary James LaPoint; Assistant Treasurer James Brennan; Assistant Secretary George Firmstone; Solicitor Anthony Magnotta; Engineers Edward Pietroski, Mary Peters and Bryon Killian;  Tammy Jensen, Administration;  Dan Guinther, Plant Operator.

 

Pledge of Allegiance


Visitors

Mike Augello and Mike Dux from Honesdale Borough Council

Tom Burke and Brian Kelly from Brian T. Kelly CPA & Associates

 

A discussion was held regarding the condition and repairs needed for the 5th Street walking bridge.  While working on their sewer line two years ago the Authority noticed that the bridge may be in need of repair and notified the Honesdale Borough Council.  An inspection was performed by Stephen J. Knash, P.E. and a report was issued on September 18, 2014.  Recommendations were made for maintenance and were listed from immediate to low priority.  Repairs could cost upward to $50,000. The Borough is going to have an updated inspection performed on the bridge.  Additional discussions will be held once the inspection is completed.

 

Motion

On a motion made by John Haggarty and seconded by James LaPoint the Board approved the meeting minutes from May 23, 2016 as presented.   Motion carried.

Roll Call

Mr. Firmstone, Yes                             Mr. Moffitt, Yes

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Yes

 

Solicitor’s Report

Nola Michael Holding Corp.:

The Authority has received an executed easement from Nola Michael Holding Corp. which will allow access for the fire department and related purposes.  Nola Michael Holding Corporation has proposed a similar easement allowing it access to Authority property for access to its remaining property.  The document which has been prepared by Nola Michael Holding Corporation is somewhat ambiguous since it attaches numerous survey maps of the Authority’s property and shades a small portion of that area in and purports to have a legal description of that area which I do not believe is based upon any recent survey.  I will discuss this matter further at the meeting.

White Mills Project:

Declarations of taking for Condemnation purposes were filed with respect to William P. Dougher, Jr. and Susan A. Dougher, his wife, Charles Miszler, James Miszler, Alida O’Hara and two (2) actions against Richard Powell who owns two (2) properties in the White Mills service area.  In addition, Condemnation proceedings were prepared with reference to Mr. & Mrs. Gaik who we are currently negotiating with.  I am happy to announce that after filing and service of the Condemnation proceedings Mr. & Mrs. Dougher, Mr. & Mrs. Hiller, James Miszler and Richard Powell have executed Deeds of Easement for the Authority.  In return the Authority has marked each of the Condemnations, Settled, Discontinued and Ended for the one dollar ($1.00) easement fee.  Alida and Kevin O’Hara have contacted my office and have requested several changes to be made to the Deed of Easement document which I have prepared and it is my understanding that they now prepared to also execute the Deed of Easement.  Mrs. Irwin did submit a signed easement that needed to be updated with her deceased husband’s information.  A new easement was sent to her.  Therefore, from the Condemnation proceedings the only outstanding questions are with respect to, the Gaik property which is currently is in negotiations and Charles Miszler who was recently served with the Condemnation proceeding.

Wendy’s Easement:

I have followed up via email and by telephone to Steve Kepic who represents the Klas 1-Lp partnership who owns the Wendy’s regarding Mr. Romanik’s appraisal.  Mr. Kepic has indicated to me that he is currently reviewing the report with his partners and will contact me in the near future with the decision.

Canal Mobile Home:

There have been a number of requested changes on the Canal Mobile Home Deed of Easement which I have reviewed and have no objection to.  It is anticipated that this Deed of Easement will be executed in the near future.

Sewer Interceptor Project:

I have received information from Tammy Jensen, Office Administrator, that a number of outstanding easements for the Sewer Interceptor Project have not been executed.  Letters have been forwarded reminding those property owners that as part of the Authority’s efforts to upgrade its facilities and reduce the risk of pollution, that their sewer service into the interceptor line will be terminated and moved out to the front of the property where an appropriate main line has been located.  These letters were recently mailed and we have not had ample time for a response prior to tonight’s meeting.

The Dime Bank/RUS Interim Financing:

The Dime Bank Interim Financing in the amount of $7,115,000 which we use for construction purposes has been completed.  I would like to take the opportunity to thank Jens Damgaard, Bond Counsel for his diligence in completely this matter.

RUS Financing:

There are a number of outstanding matters that need to be completed with respect to the RUS Financing, including but not limited to the Certification of Right of Ways and Preliminary Title Report.  Since the RUS funding also includes the Sewer Interceptor Project, it will be necessary to make arrangements to obtain all necessary rights of way for that project prior to the Preliminary Title Report and Certification being forwarded to RUS.

The O’Hara’s easement was received prior to the meeting.  The Declaration of Taking will be withdrawn.  A discussion was held regarding the KLAS 1-LP and Gaik properties for the White Mills Project.

 

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the Board approved Resolution 06-27-2016-01 authorizing Solicitor Magnotta to file a Declaration of Taking and any other documents necessary for institution of eminent domain procedures for tax parcel 27-0-0014-0003 owned by KLAS-1-LP.  Motion carried.

Roll Call

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Yes

Mr. Brennan, Yes                    Mr. Firmstone, Yes

 

Motion

On a motion made by Timothy Moffitt and seconded by James Brennan the Board approved an agreement with Honesdale Borough regarding the use of Authority property for Fire Training Grounds.  Motion carried.

Roll Call

Mr. LaPoint, Yes                      Mr. Haggarty, Yes

Mr. Theobald, Yes                   Mr. Brennan, Yes

Mr. Firmstone, Yes                 Mr. Moffitt, Yes

 

Brian Kelly and Tom Burke presented the Financial Statements for the year ended 12/31/2015 to the Board.

 

Motion

On a motion made by James LaPoint and seconded by John Haggarty the Board approved the 2015 Audit as prepared by Brian T. Kelly CPA & Associates. Motion carried.

Roll Call

Mr. Haggarty, Yes                   Mr. Theobald, Yes

Mr. Brennan, Yes                    Mr. Firmstone, Yes

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

 

Engineer’s Report

  1. 1) ENTECH TRANSITION – Ed Pietroski is leaving Entech.  The Board thanked him for his service and wished him well in his new position. 
  2. 2) OLD WILLOW AVENUE
    1. Leeward Construction: $379,996.00
    2. Notice to Proceed (Need Signature)
    3. Permits:
      1. PennDOT – Received
      2. Borough Road Opening – Received
      3. GP-11 – Submitted (Under Review)
    4. Proposal:
      1. SDC: $6,600
      2. CO:            $36,800
  3. 3) WHITE MILLS SEWER INSTALLATION PROJECT
    1. Final Design
      1. Conditioning Station – Relocation
      2. Interceptor Properties
        1. Will Provide Property Drawings for Review by end of this Week
      3. Updated Construction Costs:
        1. Contract 1 –          $4,764,300 (Rt.652 – White Mills)
        2. Contract 2 –          $1,649,150 (Rt.652 - Plant
        3. Contract 3 –          $1,671,000 (Interceptor Project)
        4. Total Project* –    $9,327,395

*Includes General Conditions and 10% Contingency

  1. Grinder Pumps
    1. 120V or 240V Availability
    2. Extended Warranty (2 to 5 year)
    3. Permitting
      1. WQM – Received
      2. Texas Township Road Opening – Received
      3. DRBC – Received
      4. PennDOT – Resubmitted Today
      5. NPDES Stormwater/GP-5
        1. Submitted – Under PaDEP Review
      6. Railroad Crossing
        1. Submitted – Under Review

vii)  Component 3M for Properties along Route 6

  1. Submitted – Under PaDEP Review
  2. Funding
    1. Letter of Conditions/ Required Information for USDA
    2. RUS Concurrence for Engineering Agreement

  1. 4) ROUTE 6 WIDENING PROJECT
    1. Punch List Items
      1. Leeward currently working on
    2. Payment:
      1. Entire payment after project completion

– or –

  1. Bill 90/95% now, and the remaining 5/10% after project completion
  2. 5) SBR TANKS
    1. WJE to Complete Follow-Up Petrographic Study
      1. Waiting on Proposal from Contractors for Core Removal
    2. Schedule Core Removal Process with Dan
      1. Probably August or September
  3. 6) AQUA – QUARRY WELL
    1. Tapping Fee
      1. 3,200 gpd / 225 gpd/EDU = 15 EDUs
    2. Additional Sampling Protocol
  4. 7) PENNDOT PROJECT – DYBERRY CREEK BRIDGE RECONSTRUCTION
    1. PennDOT Relocation Forms – Submitted
  5. 8) ACTIVE PROJECT INVOICING (TIME & EXPENSE)

Don Johnson will work with Mike Avenoso from Entech to learn more about job site inspections during the Old Willow Ave Project.   A discussion was held about the Cherry Ridge Pump Station Project.  The project has gone over budget and the SCADA improvements not been completed.  Entech provided the board with an overview of the project.   Monthly budget updates will be provided to the Authority for engineering expenses.

Motion

On a motion made by James Brennan and seconded by John Haggarty the Board approved a proposal from Entech Engineering for Services during Construction and Construction Observation on the Old Willow Ave Project in the amount of $43,400.00.  Motion carried.

Roll Call

Mr. Theobald, Yes                   Mr. Brennan, Yes

Mr. Firmstone, Yes                Mr. Moffitt, Yes

Mr. LaPoint, Yes                      Mr. Haggarty, Yes

 

Plant Report

  • The monthly discharge monitoring report was reviewed by the Board.
  • The Honesdale Borough Grease Trap Inspection Report was reviewed.
  • The UV bulbs were replaced in the SBR building.
  • One tank has had a higher than usual filamentous bacteria count.  The tanks are being rotated.
  • Routine maintenance has been done around the plant.
  • Dutchland will be contacted to locate core drilling locations when the SBR tanks are drained for inspection.

Collection System Report

  • Cleaned pump station B-1 at Cadjaw Pond.
  • Met with Rich Doney and Mike Anderson about Crestmont to Ridge Street Storm Project.
  • Met with Dan Rutledge about Wayne Memorial Helicopter Pad Project.
  • Met with Mike Anderson about Old Willow Ave Project.
  • Hammer Drill and generator have been repaired.
  • Extra pump for the Rt.6 Mall pump station has been repaired.
  • 1123 Main Street has been demolished and sewer is capped.
  • Pioneer Construction has capped laterals for properties that Wayne Memorial had demolished.
  • An ongoing punch list has been developed for the Rt.6 Widening Project.

 

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • Bollards need to be installed to protect the gas meter on the office/lab building.  Bryon Killian will contact UGI to obtain information needed to complete the project as required by the Authority’s insurance company.
  • Repairs still need to be completed on the walls in the lab from water damage.
  • The agreement has been prepared and reviewed by the Solicitor and Insurance Company for the new railroad crossing needed for the White Mills Project.

 

Debt Collection Report

  • 86 initial collection letters were mailed.
  • 24 lien pending notices were sent out.
  • 2 liens were filed with the Wayne County Prothonotary.
  • 1 account is currently involved in Bankruptcy.
  • 0 accounts were filed with the Wayne County District Court.
  • Municipal liens on properties total $55,986.62
  • 2 accounts are scheduled for water terminations on July 21st.
  • 6 accounts are scheduled for Sheriff Sale

 

Motion

On a motion made by James LaPoint and seconded by John Haggarty the Board approved an agreement with Delaware, Lackawaxen & Stourbridge Railroad Company for a pipe crossing on White Mills Road for the White Mills Sewer Project.  Motion carried.

Roll Call

Mr. Brennan, Yes                    Mr. Firmstone, Yes

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Yes

 

Motion

On a motion made by James LaPoint and seconded by Timothy Moffitt the Board approved the monthly invoices for payment as presented.  Motion carried.

Roll Call

Mr. Firmstone, Yes                 Mr. Moffitt, Yes

Mr. LaPoint, Yes                      Mr. Haggarty, Yes

Mr. Theobald, Yes                   Mr. Brennan, Yes

The Board adjourned the regular meeting at 8:06 p.m.

The Board entered into executive session at 8:07 p.m. to discuss personnel matters.

The Board returned to regular session at 8:58 p.m.

 

Motion

On a motion made by James LaPoint and seconded by Timothy Moffitt the Board approved a merit increase for Tammy Jensen and Heather Kennedy effective immediately.   Motion carried.

Roll Call

Mr. Brennan, Yes                    Mr. Firmstone, Yes

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Yes

Public Comment – none.

 

The meeting was adjourned at 9:00 p.m.  The next Board meeting is scheduled for July 25, 2016.

 

 

 

James LaPoint, Secretary

 
Central Wayne Regional Authority | Powered by Joomla!