Home Meeting Minutes JULY 25, 2016
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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Treasurer Timothy Moffitt;  Secretary James LaPoint; Assistant Treasurer James Brennan; Assistant Secretary George Firmstone; Solicitor Anthony Magnotta; Engineer Mary Peters; Tammy Jensen, Administration;  Dan Guinther, Plant Operator.

 

Pledge of Allegiance

 

Visitors

None

 

Motion

On a motion made by George Firmstone and seconded by Timothy Moffitt the Board approved the meeting minutes from June 27, 2016 as presented.   Motion carried.

Roll Call

Mr. Firmstone, Yes                             Mr. Moffitt, Yes

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Yes

 

Solicitor’s Report

Nola Michael Holding Corp.:

The Authority has received an executed easement from Nola Michael Holding Corp. and has received executed agreements from Honesdale Borough and the Volunteer Fire Company with respect to utilization of Authority property for fire training purposes.

White Mills Project:

Condemnation papers have been filed with respect to those easements still necessary to be achieved with regard to the White Mills Project.  The only outstanding easement is from Charles Miszler, who has both failed to execute the easement and failed to properly file any response of pleading in the Condemnation Action.  Mr. Miszler has received an offer letter indicating that the Authority now has the right to enter his property to perform any surveys or inspections necessary to complete implementation of the White Mills Project.

Canal Mobile Home:

The Canal Mobile Home easement has been received by the Authority and has been filed of record.

Wendy’s Easement:

Condemnation proceedings have been entered against Wendy’s.

Gaik:

The Gaik’s have requested $70,000.00 through their Attorney Joseph Rydzewski in settlement of the request for easement by the Authority.  Condemnation proceedings have been filed against the Gaik’s.

Sewer Interceptor Project:

There are still a number of easements necessary for the Sewer Interceptor Project.  I am working very closely with Heather Kennedy and Tammy Jensen in order to ascertain the most efficient manner of obtaining the easements.

RUS Financing:

There are a number of outstanding matters that need to be completed with respect to the RUS Financing, including but not limited to the Certification of Right of Ways and Preliminary Title Report.  Since the RUS funding also includes the Sewer Interceptor Project, it will be necessary to make arrangements to obtain all necessary rights of way for both projects prior to the Preliminary Title Report and Certification being forwarded to RUS.

I am certain that if the projects are going to be bid at different times, that perhaps RUS will allow us to file separate Right of Ways and Preliminary Title Reports.

A discussion was held regarding a potential property to locate the conditioning station.  An appraisal was completed for the property.  Chairman Theobald will contact the property owner to discuss the project.

 

Engineer’s Report

  1. 1) SBR TANKS
    1. WJE Proposal to Complete Follow-Up Petrographic Study (Need Approval)
      1. Site Investigation and Core Samples:       $3,400
      2. Materials Study:                                        $5,000
      3. Report:                                                      $3,000
      4. Total Proposal:                                          $11,400
    2. Schedule Core Removal Process with Dan
      1. Probably August or September
  2. 2) OLD WILLOW AVENUE
    1. Leeward Construction: $379,996.00
    2. Permits:
      1. PennDOT – Received
      2. Borough Road Opening – Received
      3. GP-11 – Submitted (Under Review)
    3. Schedule:
      1. Construction Start: 2nd Week of August
  3. 3) WHITE MILLS SEWER INSTALLATION PROJECT
    1. Final Design
      1. Conditioning Station – Relocation
      2. Updated Construction Costs:
        1. Contract 1 –          $4,764,300
        2. Contract 2 –          $1,649,150
        3. Contract 3 –          $1,671,000
        4. Total Project* –    $9,327,395

*Includes General Conditions and 10% Contingency

  1. Permitting
    1. WQM – Received
    2. Texas Township Road Opening – Received
    3. DRBC – Received
    4. PennDOT – Received
    5. Railroad Crossing – Received
    6. NPDES Stormwater/GP-5
      1. Submitted – Under PaDEP Review

vii)  Component 3M for Properties along Route 6

  1. Submitted – Under PaDEP Review
  2. Funding
    1. Letter of Conditions/ Required Information for USDA
    2. RUS Concurrence for Engineering Agreement
  3. 4) ROUTE 6 WIDENING PROJECT
    1. Punch List Items – In Progress

The board approved the proposal submitted by Wiss, Janney, Elstner Associates, Inc. (WJE) for the investigation of concrete deterioration on the SBR tanks.

 

The uncompleted Cherry Ridge Pump Station Upgrade Project was discussed. The board expressed their disappointment that the SCADA Improvement portion of the project was over budget and not completed.  Another programmer will be contracted in order to complete the project.

 

Plant Report

  • The monthly discharge monitoring report was reviewed by the Board.  Although operations are not going smoothly, the plant is meeting all its permit limits.
  • The digesters had a foam overflow due to increased temperatures.  Koberlein Environmental quickly aided the Authority during cleanup.  The incident has been reported to DEP.
  • Mike Girardi took sample of influent to test at no charge to the Authority.
  • Dan will schedule someone to install the bollards as requested by the Authority’s Insurance Carrier by the office/lab building.
  • The pump in the parking lot storm drain was replaced.

 

Collection System Report

  1. Dead tree at Cherry Ridge Pump station needs to come down.  Estimate cost is $400.00.
  2. Storm pipe at Cadjaw Pump Station needs to be repaired.  On Friday the 15th of July, I and Mike A. discussed the repairs with Jeff from Pioneer.
  3. The pump station at Cadjaw has a discharge pipe leaking.  Pioneer to fix this week.  Discussed on the 15th also.
  4. Jack Williams is the only one to be connected to new sanitary sewer on Route 6.  What about the remaining locations. (Aarons, Kost, Amerigas, Dime & Fowlers)
  5. Leeward worked to replace sewer on Burlein Street off Ridge on Friday the 22nd of July.
  6. Punch list for Route 6 is growing as job progresses.
  7. Pioneer has one lateral left at Hospital to cap.  Hoping to be done with week.
  8. Mike has shop drawings from Entech for Old Willow Ave.  The crew is waiting to begin.  Shooting for the 2nd week in August to start.
  9. The new house on Crestmont should be hooked to sewer on July 29, 2016.

The board approved the Cherry Ridge Pump Station tree removal.

 

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • Repairs still need to be completed on the walls in the lab from water damage.
  • The year to date budget report was reviewed.
  • A $740.13 dividend check was received from the Employee’s Short Term Disability Policy.
  • Kiley Associates has contacted the Authority regarding the Wayne Memorial Hospital addition.

 

Debt Collection Report

  • 60 initial collection letters were mailed.
  • 24 lien pending notices were sent out.
  • 3 liens were filed with the Wayne County Prothonotary.
  • 1 account is currently involved in Bankruptcy.
  • Municipal liens on properties total $56,412.24
  • 4 accounts are scheduled for water terminations on August 25th.
  • 8 accounts are scheduled for Sheriff Sale

 

Motion

On a motion made by James LaPoint and seconded by John Haggarty the Board approved the monthly invoices for payment as presented.  Motion carried.

Roll Call

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Yes

Mr. Brennan, Yes                    Mr. Firmstone, Yes

 

Motion

On a motion made by James LaPoint and seconded by George Firmstone the Board approved a 3-credit course for Tammy Jensen at Keystone College.  Motion carried.

Roll Call

Mr. LaPoint, Yes                      Mr. Haggarty, Yes

Mr. Theobald, Yes                   Mr. Brennan, Yes

Mr. Firmstone, Yes                 Mr. Moffitt, Yes

 

 

The Board adjourned the regular meeting at 7:36 p.m.

The Board entered into executive session at 7:38 p.m. to discuss personnel matters.

The Board returned to regular session at 7:50 p.m.

 

Public Comment – none.

 

The meeting was adjourned at 7:51 p.m.  The next Board meeting is scheduled for August 22, 2016.

 

 

 

James LaPoint, Secretary

 
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