Home Meeting Minutes AUGUST 22, 2016
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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Treasurer Timothy Moffitt;  Secretary James LaPoint; Assistant Treasurer James Brennan; Assistant Secretary George Firmstone; Solicitor Anthony Magnotta; Engineers Mary Peters & Bryon Killian; Tammy Jensen, Administration;  Dan Guinther, Plant Operator.

 

Pledge of Allegiance


Visitors

Randy Heller

 

Motion

On a motion made by George Firmstone and seconded by Timothy Moffitt the Board approved the meeting minutes from July 25, 2016 as presented.   Motion carried.

Roll Call

Mr. Firmstone, Yes                             Mr. Moffitt, Yes

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Yes

 

Randy Heller presented the Board with the quarterly Texas Township Grease Trap report.  Twenty-two traps were inspected.  One trap was in unsatisfactory condition. A Notice of Violation will be sent to the business owner.

 

The Arthur & Susan Rose property on the Brook Road was discussed as a location for the White Mills Conditioning Station.  The Authority is requesting a 50’ x 100’ easement from the property owners.  A discussion was held.  The Authority will offer $20,000 for the easement.  Any costs associated with their sewer connection will be their responsibility.

 

Motion

On a motion made by Timothy Moffitt and seconded by James Brennan the Board approved offering Arthur & Susan Rose $20,000.00 for a 50’ x 100’ easement on the Brook Road.  The easement will be used for the White Mills Sewer Project.  Any costs associated with the property owners sewer connection will be paid by the property owner.  Motion carried.

Roll Call

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Yes

Mr. Brennan, Yes                    Mr. Firmstone, Yes

 

The new connections along the Rt.6 Widening Project were discussed.  All of the property owners have paid their tapping fees.  Properties were required to connect by June 1st.  Some of the property owners have encountered some difficulty with the connections. The Authority has been working with all the property owners in order to complete the connections.  One property, Stoneledge Partners, has not notified the Authority of their connection plans.  A discussion was held.  The property owner will be fined $300.00 as per the Authority’s Rules & Regulations.  The property owner was contacted multiple times regarding the situation.

 

Motion

On a motion made by John Haggarty and seconded by George Firmstone the Board assessed a $300.00 penalty to Stoneledge Partners for violation of Section II of the Authority’s Rules & Regulations.  Penalty is due September 9, 2016.  An additional $300.00 per day penalty will be assessed if Stoneledge Partners does not give the Authority an estimated connection date by August 30, 2016.   Motion carried.

Roll Call

Mr. LaPoint, Yes                      Mr. Haggarty, Yes

Mr. Theobald, Yes                   Mr. Brennan, Yes

Mr. Firmstone, Yes                 Mr. Moffitt, Yes

 

Solicitor’s Report

Nola Michael Holding Corp.:

The Authority has an executed easement from Nola Michael Holding Corp. and has received the executed agreements from Honesdale Borough and the Volunteer Fire Company with respect to utilization of Authority property for fire training purposes.  I have been advised that ReLTEK, the administrator for the railroad has a concern over large firetrucks utilizing the crossing.

White Mills Project - Condemnations:

All condemnation matters have been filed.  Service of process has not occurred on the Klas-1LP (Wendy’s) property.  All individual condemnations have resulted in Deeds of Easement with the exception of Charles Miszler, Sr., who has received an offer letter dated July 15, 2016 and has not responded.  At the time of the project, we will notify Mr. Miszler of the date and time when we intend to enter the property and should probably make arrangements with the Sheriff’s office or a Constable to ensure that he does not attempt to impede our entry upon the property.

 

With respect to Gaik, their attorney is holding at $70,000.00 pursuant to his letter and I am currently awaiting whether or not service has been made upon the Gaik’s of the Condemnation papers.

 

With respect to Wendy’s, I have been in touch with Attorney Patrick Lavelle, who is representing the partners and he is currently awaiting a legal description of the easement so that he can provide it to their appraiser who will be conducting an alternate appraisal in an effort to try to resolve this matter short of Condemnation proceedings.

 

Sewer Interceptor Project:

Final notices have been forwarded to property owners for temporary construction easements pertaining to the Sewer Interceptor Project.  Several property owners have already executed the Temporary Construction Easement.  I have been contacted by Counsel for Scioto-Darby investments (Highlights) and had been informed that a number of changes are necessary to the Temporary Construction Easement Agreement to satisfy their needs.  I received the proposed changes today, August 22, 2016 and will review them with the Board at this evenings meeting.

RUS Financing:

There are several matters that are outstanding with respect to the RUS Financing, however, we are much closer to being able to certify Rights of Way and to providing a Preliminary Title Report than we have been at any point so far during the project.

Conditioning Station Property:

It is my understanding that an appraisal has been conducted upon Mr. Rose’s property and that Chairman, Theobald has met with Mr. Rose and will be addressing the Board this evening pursuant to Mr. Rose’s request for execution of the necessary easement.

 

A TRE Phase 1 Report has been conducted pursuant to the NPDES Permit No. PA0023469.  I have discussed with our Plant Operator, Dan Guinther, the limits for TRE copper, lead and zinc.  Apparently, the current treatment process is having a great deal of difficulty in meeting the copper limits.  I am in the processing of reviewing a report which Dan provided to me on August 22, 2016 in order to ascertain what avenues may be available to the Authority in moving forward with Phase 2 of the TRE process.

 

The Joseph Allen property on Beech Grove Road was discussed.  The Authority currently has three municipal liens on the property for the required sewer connections.  An inquiry was made regarding the balance due on the property was it goes for Sheriff Sale in November.  The Board discussed the matter, and decided that there will be no reduction in the amount due to the Authority.

 

Engineer’s Report

  1. 1) TOXIC REDUCTION EVALUATION
    1. Received Letter from DEP to continue onto Phase II
      1. Requires Evaluation of Treatment Technologies for Copper, Lead, and Zinc Removal
      2. Must be submitted by February 2017
    2. Copper, Lead, and Zinc NPDES Permit Limit to become enforceable by June 1, 2017
  2. 2) OLD WILLOW AVENUE
    1. Leeward Construction: $379,996.00
    2. Permits:
      1. PennDOT – Received
      2. Borough Road Opening – Received
      3. GP-11 – Submitted (Under Review)
    3. Schedule:
      1. Construction Start: August 29, 2016
  3. 3) WHITE MILLS SEWER INSTALLATION PROJECT
    1. Final Design
      1. Conditioning Station – Relocation
      2. Interceptor Rehabilitation – Plans and Specs for CWRA Review
      3. Construction Costs:
        1. Contract 1 –          $4,764,300
        2. Contract 2 –          $1,649,150
        3. Contract 3 –          $1,671,000
        4. Total Project* –    $9,327,395

*Includes General Conditions and 10% Contingency

  1. Permitting
    1. WQM – Received
    2. Texas Township Road Opening – Received
    3. DRBC – Received
    4. PennDOT – Received
    5. Railroad Crossing – Received
    6. NPDES Stormwater/GP-5
      1. Submitted – Under PaDEP Review

vii)  Component 3M for Properties along Route 6

  1. Submitted – Under PaDEP Review
  2. Funding
    1. Letter of Conditions/ Required Information for USDA
    2. RUS Concurrence for Engineering Agreement
  3. 4) ROUTE 6 WIDENING PROJECT
    1. Punch List Items – In Progress
  4. 5) CHERRY RIDGE SCADA
    1. OCC to be On-Site Next Wednesday, August 31, 2016

Plant Report

  • The monthly discharge monitoring report was reviewed by the Board.  The plant is running smoother this month.
  • WJE will be at the plant on August 30th to perform core sampling on one of the SBR tanks.
  • OCC will be at the plant this week to work on the SCADA system.
  • The Rt.6 mall pump station pump is under repair.  A backup pump was installed to operate the station.

Collection System Report

  1. Discharge line for pump station A-12 has been repaired by Pioneer Construction.
  2. Storm pipe at pump station B-2 has been repaired by Pioneer Construction.
  3. Leeward Construction connected a new home on Maplewood Drive to the sanitary sewer.
  4. Leeward Construction replaced frame and cover on manhole at Crestmont.
  5. Leeward Construction replaced about 280’ of 6” line on Burlein Lane with new SDR 6” and clean-out.
  6. Leeward Construction installed a clean out in 8” main at the top of Crestmont for access while doing storm project.
  7. There is one lateral left at hospital that still needs to be capped.
  8. Route 6 widening punch list still needs to be addressed.
  9. Kost tire – Aarons – Dime Bank – Amerigas - Fowlers still need to connect to new sanitary line in Route 6 Widening Area.

10.  Red trailer at 1 Lakeside Ave at Cadjaw was removed. Sanitary lateral redone for new double wide to be installed on 8/18/2016.

11.  Augello hooked sanitary lines up to main line for Grossman’s new home at Cadjaw.  Home not built yet.

12.  The dead cherry tree at pump station B-5 has been removed.

 

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • Repairs still need to be completed on the walls in the lab from water damage.

 

Debt Collection Report

  • 90 initial collection letters were mailed.
  • 13 lien pending notices were sent out.
  • 3 liens were filed with the Wayne County Prothonotary.
  • 1 account is currently involved in Bankruptcy.
  • Municipal liens on properties total $56,763.82
  • 7 accounts are scheduled for water terminations in August & September.
  • 8 accounts are scheduled for Sheriff Sale

 

Motion

On a motion made by James LaPoint and seconded by John Haggarty the Board approved the monthly invoices for payment as presented with the addition of Randy Heller in the amount of $440.00.  Motion carried.

Roll Call

Mr. Haggarty, Yes                   Mr. Theobald, Yes

Mr. Brennan, Yes                    Mr. Firmstone, Yes

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

 

The Authority’s Rules & Regulations were reviewed and updated.  In addition to water terminations for non-payment of sewer rent, service to Authority owned and maintained grinder pumps can be terminated for non-payment of sewer rent.

 

Motion

On a motion made by John Haggarty and seconded by James Brennan the Board approved the Authority Rules & Regulations as presented.  Motion carried.

Roll Call

Mr. Theobald, Yes                   Mr. Brennan, Yes

Mr. Firmstone, Yes                 Mr. Moffitt, Yes

Mr. LaPoint, Yes                      Mr. Haggarty, Yes

 

Notice will be sent to a property owner on Terrace Street of the Authority’s intention to disconnect service to their grinder pump for nonpayment of sewer rent.

 

Motion

On a motion made by James LaPoint and seconded by George Firmstone the Board approved Resolution 08-22-2016-01, Conflict of Interest Policy as required for financing for the White Mills/Interceptor Project.  Motion carried.

Roll Call

Mr. Brennan, Yes                    Mr. Firmstone, Yes

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Yes

 

A few minor changes were made to the employee manual regarding pre-employment requirements, travel policies, and employee evaluations.

 

Motion

On a motion made by George Firmstone and seconded by James Brennan the Board approved the employee manual as presented.  Motion carried.

Roll Call

Mr. Firmstone, Yes                 Mr. Moffitt, Yes

Mr. LaPoint, Yes                      Mr. Haggarty, Yes

Mr. Theobald, Yes                   Mr. Brennan, Yes

 

 

Public Comment – none.

The meeting was adjourned at 7:47 p.m.  The next Board meeting is scheduled for September 26, 2016.

 

James LaPoint, Secretary

 
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