Home Meeting Minutes NOVEMBER 21, 2016
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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Treasurer Timothy Moffitt;  Secretary James LaPoint; Assistant Secretary George Firmstone; Assistant Treasurer James Brennan; Solicitor Anthony Magnotta; Engineer Bryon Killian; Tammy Jensen, Administration;  Dan Guinther, Plant Superintendent.

 

Absent

Vice-Chairman John Haggarty

 

Pledge of Allegiance


Visitors

Jacob Rowe

Bill Schwab, Jr.

 

Jacob Rowe addressed the Board regarding his property located at 223 Willow Ave Honesdale.  The Rowe’s plan on adding an additional unit to the property, and wanted to discuss the additional tapping fee owed to the Authority for the dwelling unit.  Solicitor Magnotta explained that although the property is already connected to the Authority’s sewer system, the tapping fee will be paying for additional sewer capacity for the property.

 

Bill Schwab, Jr. addressed the Board regarding his parents property located at 482 Old Willow Ave Honesdale. Sewer backups into his parent’s basement occurred during the Old Willow Ave Sewer Project.  The Authority’s insurance has completed their review and has offered a settlement for the damaged items.  Additional payments were made for cleaning services and furnace repair.  Mr. Schwab verified that the damaged contents were included on insurance’s summary of contents. Mr. Schwab discussed the handling of the entire situation, and felt that the depreciation cost of the damaged contents should be covered by the Authority for his parents. The Board agreed to discuss the matter.  One of the cleaning costs for a backup was covered by the Authority’s contractor due to a malfunction of a by-pass pump.

 

Motion

On a motion made by George Firmstone and seconded by Timothy Moffitt the Board approved the meeting minutes from October 24, 2016 as presented.   Motion carried.

Roll Call

Mr. Firmstone, Yes                             Mr. Moffitt, Yes

Mr. LaPoint, Yes                                  Mr. Haggarty, Absent

Mr. Theobald, Yes                               Mr. Brennan, Yes

 

Solicitor’s Report

ReLTEK Railroad Crossing:

I have corresponded with Paul Catania of ReLTEK regarding the increased use of the railroad crossing by Nola Michael Holding Corporation and the Volunteer Fire Companies.  Mr. Catania has advised me that he will obtain an engineering report since it is the current belief that the crossing is not capable of handling the increased weight and traffic.  I will be awaiting a report from Mr. Catania who has assured me that he will schedule at some point an onsite visit to discuss this matter.

White Mills Project:

Condemnations:  Klas1-LP was personally served by Constable Cremona.  The conditioning station easement has gone on record.  I have yet to have a formal response from Joseph Rydzewski upon behalf of the Gaiks.  The Mandeville Declaration of Taking was reinstated due to the failure of the Sheriff to serve the Declaration.  Hopefully the Declaration will be served upon Mr. Mandeville prior to our next meeting.

Allen Sheriff’s Sale:

The Allen Sheriff’s Sale was held on November 17, 2016.  Since the sale there has been correspondence between Attorneys’ Howell and Treat with a disagreement regarding the amount of the bid.  I shall keep the Board apprised of the outcome of the dispute, however, the Sheriff’s list of cost that I reviewed did include Central Wayne Regional Authority for a total of $8,500.00.

RUS Financing:

Upon service of the Mandeville Declaration of Taking I will be in a position to certify to RUS that all necessary rights-of-way are in the process of being obtained.  With respect to the RUS financing I would respectfully request a brief executive session to review expenses incurred with respect to the acquisition of right-of-way’s and condemnation cost.

A review needs to be done of the easements for the pressure line located at the Rt.6 Mall for the White Mills Project.

 

Engineer’s Report

  1. 1) OLD WILLOW AVENUE SEWER MAIN REPLACEMENT
    1. Leeward Construction: $379,996.00
    2. Pay Application #3: $97,120.87 (Recommended for Payment)
    3. Change Order (To be Established at End)
      1. Lowered 147 Feet of Sewer Main
      2. Reset 1 Manhole
      3. Reconnected 2 Laterals
    4. Permits:
      1. PennDOT – Received
      2. Borough Road Opening – Received
      3. GP-11 – Received

 

  1. Schedule:
    1. Construction Start: August 29, 2016
    2. Substantial Complete minus siphon manhole (ordered) + 20 ft. of pipe
    3. Final Payment  -Envisioned in December 2016
  2. 2) TOXIC REDUCTION EVALUATION
    1. Letter from DEP to continue onto Phase II (Rescinded September 14, 2016)
    2. Draft NPDES Permit Amendment Issued October 14, 2016 (30-day Comment Period)
    3. Issued comment letter on Draft NPDES  on November 14, 2016
    4. Reached out to Consultant specializing in this type of work; Kleinfelder.
    5. Provided SOQ / Developing proposal to develop sampling plan and study; 30-35K
    6. Estimated sampling costs at order-of-magnitude of $15K.
    7. Progress Report to PADEP by December 1, 2016.
  3. 3) WHITE MILLS SEWER INSTALLATION PROJECT
    1. Final Design
      1. Conditioning Station
    2. Permitting (New Changes)
      1. GP-5 - Awaiting for Submerged Land License Agreement
        1. Needed prior to GP-5 Issuance
      2. Component 3M for Properties along Route 6
        1. Withdrawal of Plan
        2. Re-Advertise and Submit without Expanded Service Area
  4. 4) SBR TANKS
    1. CIM Coatings (Budgetary Costs)
      1. Contractor to install CIM EMT primer and then the CIM 1061 coating system
      2. Cost is estimated at $190,000-$200,000 per tank
        1. Includes joint treatment along the precast vertical walls.

Solicitor Magnotta will be drafting a letter to Dutchland regarding the continuing deterioration of the SBR tanks.  Based on outside testing the tanks have deteriorated an additional 1/16” from a few years ago.  A proposal from Kleinfelder to perform a metals evaluation study was reviewed and discussed. Testing is needed to meet limits put on the Authority’s NPDES permit. The proposal includes on-site visits, sampling program, data analysis/report and DEP follow-up.

 

 

Motion

On a motion made by Timothy Moffitt and seconded by George Firmstone the Board approved up to $40,000 in consulting fees to develop a sampling plan for metals testing associated with the Authority’s NPDES permit through Kleinfelder.  Motion carried.

Roll Call

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Absent             Mr. Theobald, Yes

Mr. Brennan, Yes                    Mr. Firmstone, Yes

 

Motion

On a motion made by George Firmstone and seconded by James LaPoint the Board approved up to $20,000 in costs through Kleinfelder for sampling costs.   Motion carried.

Roll Call

Mr. LaPoint, Yes                      Mr. Haggarty, Absent

Mr. Theobald, Yes                   Mr. Brennan, Yes

Mr. Firmstone, Yes                 Mr. Moffitt, Yes

 

Motion

On a motion made by James Brennan and seconded by Timothy Moffitt the Board approved payment No. 3 to Leeward Construction for the Old Willow Ave Project in the amount of $97,120.87.  Motion carried.

Roll Call

Mr. Haggarty, Absent             Mr. Theobald, Yes

Mr. Brennan, Yes                    Mr. Firmstone, Yes

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

 

Plant Report

  • The monthly discharge monitoring report was reviewed by the Board.
  • The Rt.6 Mall Pump Station has been losing voltage.  PPL is going to update the service.  A discussion was held regarding the number of pumps that the Authority has had to repair or replace due to this electrical problem.  PPL will be contacted regarding the costs the Authority has incurred.
  • Xylem Water Solutions has been on site for maintenance and repair of seven pumps.  Four in the headworks building and three in the SBR building. One pump has repairs that will be covered under warranty. The impellors and wear rings need to be replaced on two pumps.

 

Collection System Report

  1. Rt. 6 Widening:
    1. Leeward is working on completing the punch list.
    2. Old Willow Ave:
      1. Need frames to set manholes to grade.
      2. Waiting on manhole 2a for river crossing.
      3. Trench pave restoration needs to be completed.
      4. Final walk through and punch list needs to be completed.
      5. Miscellaneous:
        1. Leeward still needs to pave around a manhole at the intersection of Crestmont and Beechwood Drive.

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • The budget report was reviewed.
  • The EDU allocation was discussed for several accounts.  Property owners will be notified if an inspection is necessary to verify the amount of dwelling units on their property.  Property owners who construct additional dwelling units must contact the Authority for additional sewer connection permits.
  • The down spout / sump pump inspection project has restarted.
  • The Honesdale Golf Club has been notified that they need an additional grease trap installed in their restaurant.

 

Debt Collection Report

  • 66 initial collection letters were mailed.
  • 17 lien pending notices were sent out.
  • 4 liens were filed with the Wayne County Prothonotary.
  • 5 accounts are scheduled for hearings before the District Magistrate on December 1st.
  • Municipal liens on properties total $50,936.
  • 7 accounts are scheduled or have pending Sheriff Sales.
  • 1 account will be scheduled for a personal property sale through the WC Sheriff.
  • Payment is in progress for 844 Terrace Street. The grinder pump will be re-installed after payment has been received.

Motion

On a motion made by Timothy Moffitt and seconded by James Brennan the Board approved a merit increase for Donald Johnson effective November 21, 2016.  Motion carried.

Roll Call

Mr. Theobald, Yes                   Mr. Brennan, Yes

Mr. Firmstone, Yes                 Mr. Moffitt, Yes

Mr. LaPoint, Yes                      Mr. Haggarty, Absent

 

Motion

On a motion made by James LaPoint and seconded by James Brennan the Board approved the monthly invoices for payment as presented.  Motion carried.

Roll Call

Mr. Brennan, Yes                    Mr. Firmstone, Yes

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Absent             Mr. Theobald, Yes

 

Public Comment – none.

 

The Board entered into an executive session at 7:45 p.m. to discuss a legal services agreement for the White Mills/Interceptor Project.

The Board returned to regular session at 7:57 p.m.

The meeting was adjourned at 7:57 p.m.  The next Board meeting is scheduled for December 19, 2016.

 

 

 

James LaPoint, Secretary

 
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