Home Meeting Minutes DECEMBER 19, 2016
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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Treasurer Timothy Moffitt;  Secretary James LaPoint; Assistant Secretary George Firmstone; Assistant Treasurer James Brennan; Solicitor Anthony Magnotta; Engineer Bryon Killian; Tammy Jensen, Administration;  Dan Guinther, Plant Superintendent.

 

Pledge of Allegiance


Visitors

None

 

Motion

On a motion made by George Firmstone and seconded by James LaPoint the Board approved the meeting minutes from November 21, 2016 as presented.   Motion carried.

Roll Call

Mr. Firmstone, Yes                             Mr. Moffitt, Yes

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Yes

 

Solicitor’s Report


ReLTEK Railroad Crossing:

I have not received any correspondence from Mr. Catania despite his assurance that he would review this matter and advise my office accordingly.

 

White Mills Project:

The White Mills Project has three (3) outstanding issues with respect to Condemnations.

  1. Klas1-LP was personally served by Constable Cremona.  The Attorney who allegedly was representing Klas1-LP has not entered an Appearance nor has he filed Preliminary Objections, so therefore I am taking the position that the Authority has the right to possess the property for use by easement purposes.
  2. The same is true with respect to the Gaik property which a formal offer was given to Attorney Rydzewski to settle the issue of compensation with no reply from Attorney Rydzewski.
  3. Mandeville Declaration of Taking was reinstated and served upon Mr. Mandeville.

Joseph Allen Sheriff’s Sale:

The Joseph Allen Sheriff’s Sale was held on November 17, 2016 and the Authority has received $8,500.00 in accordance with its request for payment at time of Sheriff’s Sale.

 

RUS Financing:

Our office is in a position to certify to RUS that all necessary Rights-of-Ways are obtained.

 

Dutchland, Inc.:

After reviewing the WJE Structural Analysis Report of November 21, 2016, I forwarded a proposed letter to the Authority for adoption.  The letter attempts to address the issues of whether the tanks are structurally sound and whether Dutchland will assist the Authority with the cost of the installation of a membrane and whether Dutchland will extend its initial ten (10) year Limited Structural Warranty.

 

Motion

On a motion made by James Brennan and seconded by George Firmstone the Board approved the correspondence to Dutchland, Inc. as presented.  Motion carried.

Roll Call

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Yes

Mr. Brennan, Yes                    Mr. Firmstone, Yes

 

Engineer’s Report

  1. 1) OLD WILLOW AVENUE SEWER MAIN REPLACEMENT
  2. Leeward Construction: $379,996.00
  3. Pay Application #4: $8,810.78 (Recommended for Payment)
  4. Balancing Change Order (To be Established at End
  5. Siphon manhole + 20 ft. of pipe; done tomorrow

  1. 2) TOXIC REDUCTION EVALUATION
  2. Kleinfelder proposal to develop sampling plan and study; 36K
  3. Estimated sampling costs at order-of-magnitude of $15K.
  4. Submitted progress Report to PADEP by December 1, 2016.
  5. Kleinfelder site visit January 4, 2017.
  1. 3) WHITE MILLS SEWER INSTALLATION PROJECT
  2. Final Design; Conditioning Station
  3. Permitting (New Changes)
    1. Component 3M for Properties along Route 6
      1. Re-Advertise and Submit without Expanded Service Area
  • Send email to PADEP; awaiting response.
  1. 4) SBR TANKS
  2. CIM Coatings (Budgetary Costs)
    1. Contractor to install CIM EMT primer and then the CIM 1061 coating system
    2. Cost is estimated at $190,000-$200,000 per tank
    3. 5) WAYNE MEMORIAL HOSPITAL
    4. Kiley Associates Letter

A discussion was held regarding the Interceptor Project in Honesdale Borough.  A timeframe of submittal to RUS and possible bidding of the project was discussed.

 

Plant Report

  • The monthly discharge monitoring report was reviewed by the Board.
  • The plant is operating well.
  • The Rt.6 Mall Pump Station - PPL is going to update the service.  A discussion was held regarding the costs the Authority has incurred due to the electrical surges.  Estimated cost to the Authority is approximately $20,000.
  • Xylem Water Solutions has repaired the Flyght pumps. All the warranty work was 100% covered.
  • It has been determined that several businesses may not have their grease traps connected to their dishwashers as per Authority Rules and Regulations.  The Authority will be contacting those businesses in order to bring them into compliance during 2017.
  • The Honesdale Borough grease trap inspection report was reviewed. Two businesses will need to be re-inspected.

 

Collection System Report

  1. Route 6 Widening :
    1. A handful of punch list items to be addressed.  Still waiting to do a walk through with Pat Resti from Leeward.
    2. Old Willow Avenue:
    3. All the manholes on Old Willow Ave are set to grade for Borough overlay next year.
    4. Trench paving is complete.
    5. Still need to install frame and cover and set to grade manhole on Route 6 and complete trench pave.  We are past the PennDOT restoration cut-off date. Leeward will not be completing until after April 15, 2017.
    6. Manhole 2A for river crossing due to be set on Tuesday, December 20th.
    7. Pump Stations:
    8. All pump stations were cleaned.
    9. Replaced one float control at Rt 6 mall.
    10. Replaced two float controls at Bates Rd.
    11. Installed 6” riser on an E-one pump at Cadjaw.
    12. Reinstalled grinder pump at 844 Terrace Street, Honesdale.  Will need to install a 6” riser for this pump station
    13. Miscellaneous:
    14. Repaired one manhole frame and cover hit by snowplow on Thursday, December 15th at Cadjaw.
    15. Restoration around manhole at Crestmont is now complete.

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • The 2017 budget was reviewed.
  • The Submerged Lands License Agreement for the two sewer line stream crossings in the Lackawaxen River was received from PA DEP.
  • A third notice was sent to the owners of 1303 West St. Honesdale regarding their past due sewer rent and additional tapping fee that may be owed for the property. The property is currently for sale.
  • A 60-Day Notice to Connect was sent to the owners of 486 Old Willow Ave, Honesdale on November 10, 2016.  If the connection is not made by January 10, 2017, the Authority will proceed with court action to enforce the connection as per an agreement with Honesdale Borough.
  • The Board of Directors were polled via telephone by Tammy Jensen on December 6, 2016, regarding payment of a tapping fee and one year of sewer rent for an additional unit at 1227 Bridge Street, Honesdale.  The results were as follows:
  1. Timothy Moffitt – Yes
  2. James LaPoint – Yes
  3. George Firmstone – Yes
  4. John Haggarty – Yes
  5. Jerome Theobald – Yes
  6. James Brennan – not available

 

Debt Collection Report

  • 76 initial collection letters were mailed.
  • 24 lien pending notices were sent out.
  • 3 liens were filed with the Wayne County Prothonotary.
  • 1 account will be filed with the District Magistrate.
  • Municipal liens on properties total $46,157
  • 6 accounts are scheduled or have pending Sheriff Sales.
  • 1 account will be scheduled for a personal property sale through the WC Sheriff.

 

Motion

On a motion made by James Brennan and seconded by John Haggarty the Board approved the monthly invoices for payment as presented.   Motion carried.

Roll Call

Mr. LaPoint, Yes                      Mr. Haggarty, Yes

Mr. Theobald, Yes                   Mr. Brennan, Yes

Mr. Firmstone, Yes                 Mr. Moffitt, Yes

 

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the Board approved the 2017 Operating Budget as presented.  Motion carried.

Roll Call

Mr. Haggarty, Yes                   Mr. Theobald, Yes

Mr. Brennan, Yes                    Mr. Firmstone, Yes

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

 

Public Comment – none.

 

The Board entered into an executive session at 7:15 p.m. to discuss personnel matters.

The Board returned to regular session at 7:33 p.m.

 

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the Board approved a 2017 3% pay increase for employees and an annual bonus.  Motion carried.

Roll Call

Mr. Theobald, Yes                   Mr. Brennan, Yes

Mr. Firmstone, Yes                 Mr. Moffitt, Yes

Mr. LaPoint, Yes                      Mr. Haggarty, Yes

 

 

The meeting was adjourned at 7:35 p.m.  The next Board meeting is scheduled for January 23, 2017.

 

 

 

James LaPoint, Secretary

 
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