Home Meeting Minutes JANUARY 23, 2017
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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Treasurer Timothy Moffitt;  Secretary James LaPoint; Assistant Secretary George Firmstone; Assistant Treasurer James Brennan; Solicitor Anthony Magnotta; Tammy Jensen, Administration;  Dan Guinther, Plant Superintendent.

 

Pledge of Allegiance

Visitors

Randy Heller

 

Cherry Ridge Township has notified the Authority that James LaPoint has been reappointed to the Authority Board for a five year term.

 

Motion

On a motion made by James Brennan and seconded by John Haggarty the Board approved the keeping the Board members in their current positions: Jerome Theobald, Chairman; John Haggarty, Vice-Chairman; James LaPoint, Secretary; Timothy Moffitt, Treasurer; George Firmstone, Assistant Secretary, James Brennan, Assistant Treasurer.   Motion carried.

Roll Call

Mr. Firmstone, Absent                        Mr. Moffitt, Yes

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Yes

 

Motion

On a motion made by James LaPoint and seconded by Timothy Moffitt the Board appointed Entech Engineering as the Authority Engineer for 2017.  Motion carried.

Roll Call

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Yes

Mr. Brennan, Yes                    Mr. Firmstone, Absent

 

Motion

On a motion made by John Haggarty and seconded by James Brennan the Board appointed Anthony Magnotta as Authority Solicitor for 2017.   Motion carried.

Roll Call

Mr. LaPoint, Yes                      Mr. Haggarty, Yes

Mr. Theobald, Yes                   Mr. Brennan, Yes

Mr. Firmstone, Absent            Mr. Moffitt, Yes

 

Motion

On a motion made by John Haggarty and seconded by James Brennan the Board approved the December 19, 2016 meeting minutes as presented.  Motion carried.

Roll Call

Mr. Haggarty, Yes                   Mr. Theobald, Yes

Mr. Brennan, Yes                    Mr. Firmstone, Absent

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

 

Solicitor’s Report

ReLTEK Railroad Crossing:

I have not received any word from ReLTEK with respect to the outstanding issues regarding CWRA’s rail crossings.

 

White Mills Project:

The White Mills Project has two (2) outstanding issues with respect to Condemnations.

 

Klas1-LP through its Attorney, Patrick Lavelle has forwarded correspondence to me, a copy of which is attached hereto requesting additional information regarding the property being sought by the Authority for the White Mills Project.  This correspondence has just been received by my office and there has been no response to date.

 

Although I have reached out to Attorney Joseph Rydzewski who represents Mr. & Mrs. Gaik on several occasions, I have not received a formal reply to our offer of $20,000.00 in order to settle the issue of compensation.

 

Dutchland, Inc.:

My office has drafted correspondence which has been forwarded to Dutchland Incorporated in accordance with the Boards decision at the December 16, 2016 meeting.  To date, I am unaware of any reply from Dutchland Incorporated.

 

RUS Financing:

Although there are still two (2) outstanding issues with respect to Condemnations, my office is in a position to certify to RUS that all necessary right-of-ways for the project are in the process of being procured by the Authority.

 

A discussion was held regarding the next step for the Gaik and KLAS-1LP properties for the White Mills Project.  Solicitor Magnotta will reach out to their attorneys, and if no progress is made a discussion will be held during the next meeting on how to proceed.

 

Engineer’s Report

  1. 1) OLD WILLOW AVENUE SEWER MAIN REPLACEMENT
  2. Leeward Construction: $379,996.00
  3. Pay Application #5: $8,256.24 (Recommended for Payment)
  4. Koberlein Invoice: $1,365.00 (Recommended for Leeward Reimbursement)
    1. Additional Bypass Pumping for Installation of Syphon Manhole
    2. Balancing Change Order (To be Established at End)
    3. Complete Paving in Spring
      1. 2) TOXIC REDUCTION EVALUATION
      2. Kleinfelder Proposal: $36,000
        1. Develop Sampling Plan and Study
        2. Kleinfelder Site Visit: January 4th
          1. Draft Work Plan for CWRA and Entech Review: 1st Week of February
          2. Estimated Sampling Costs at Order-of-Magnitude of $15,000.
            1. 3) WHITE MILLS SEWER INSTALLATION PROJECT
            2. Contract #1 and #2
              1. Final Design; Conditioning Station
              2. Provide Drawing/ Specs for CWRA Review early February
              3. Permitting (New Changes)
                1. PennDOT HOP Driveway
                  1. Waiting for Survey; About 1-2 week for Submission
                2. Component 3M for Properties along Route 6
                  1. Re-Advertised January 5th
                    1. Comment Period over February 4th
                    2. Contract #3 – Interceptor
                      1. Submit for RUS Review
  5. 4) SBR TANKS
  6. CIM Coatings (Budgetary Costs)
    1. Contractor to install CIM EMT primer and then the CIM 1061 coating system
    2. Cost is estimated at $190,000-$200,000 per tank
  7. 5) 2016 Chapter 94 Report
  8. Proposal: $3,300

A discussion was held regarding an invoice from Koberlein that Leeward has asked to have reimbursed from the Old Willow Avenue Project.  The Board did not feel that they had enough information to make a decision.  Further information regarding the charges will need to be supplied by the engineer. Kleinfelder is working on a sampling plan regarding the Toxic Reduction Evaluation.

 

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the Board approved the proposal from Entech Engineering to prepare the 2016 DEP Chapter 94 Report in the amount of $3,300.00.  Motion carried.

Roll Call

Mr. Theobald, Yes                   Mr. Brennan, Yes

Mr. Firmstone, Yes                 Mr. Moffitt, Yes

Mr. LaPoint, Yes                      Mr. Haggarty, Yes

 

Randy Heller presented the Board with the 1st ¼ Texas Township grease trap inspection report.  Two businesses had unsatisfactory inspections.

 

Plant Report

  • The monthly discharge monitoring report was reviewed by the Board.
  • Plant personnel are working on general maintenance around the plant.
  • The Cherry Ridge collection system is now programed into the plant’s SCADA system.  There is a little problem with communications, but alarms have been received.
  • Dan Guinther was given permission to attend the annual PRWA conference in March.  He will be able to obtain 19 credits towards his requirements under his operator’s license.
  • PPL has upgraded the power at the Rt.6 Mall pump station. The Authority has incurred considerable expenses due to electrical problems at the pump station.
  • Dan will obtain three quotes to connect the Schemitz property at 214 6th St. Honesdale to the 6th St. main line.  The property will be disconnected from the back of the building during the interceptor project.

 

Collection System Report

  1. Route 6 Widening :
    1. Still waiting on brass cleanout top, some curb stop tops, and one mainline valve box lid marked sewer.
    2. Old Willow Avenue:
      1. Route 6 crossing restoration still needs to be done.
      2. Seeding and top soil to be completed.
      3. Small piece of curb.
      4. Frame and cover on Route 6 set to grade.
      5. Miscellaneous:
        1. Pioneer replaced service lateral at Van Gorders’ Furniture on corner of 6th and Church St.
        2. PP&L added a transformer to service line for Route 6 Mall pump station to address electrical issue.
        3. Reviewed Interceptor Rehabilitation Project.  It should be good for RUS review.
        4. Spoke with Rudy Schemitz about moving the bathrooms in his 6th Street building to the 6th Street side of building.  Told him okay.  Depending on the timeline of the Interceptor Project we may have to have someone put a lateral off 6th St main for him.

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • Two invoices for jetter and camera service were submitted by Scane and Cindy Renner for their property at 1784 North Main St. Honesdale.  Dan Guinther explained the situation to the Board and after a discussion it was decided to reimburse the Renner’s $500 for the work done by Esselman Sewer & Drain.  A contractor will be hired in the spring to complete the restoration on their driveway.
  • No response regarding a property inspection or payment of additional tapping fee has been received from the property owner of 1303 West. St. Honesdale.  The property is being charged sewer rent for three EDU’s. The property is currently for sale and will be inspected by Honesdale Borough when it is sold.
  • A highway occupancy permit will be submitted to PennDOT for the property owner of 1246 Bridge St. Honesdale as soon as the property owner’s contractor supplies the Authority with information need for the permit.   The permit is needed to install a new pressure sewer lateral to connect a new home.

Debt Collection Report

  • 75 initial collection letters were mailed.
  • 38 lien pending notices were sent out.
  • 7 liens were filed with the Wayne County Prothonotary.
  • 2 account will be filed with the District Magistrate.
  • Municipal liens on properties total $49,413
  • 5 accounts are scheduled or have pending Sheriff Sales.
  • 1 account will be scheduled for a personal property sale through the WC Sheriff.

 

Motion

On a motion made by James LaPoint and seconded by James Brennan the Board approved the monthly invoices as presented including payment to Scane & Cindy Renner.  Motion carried.

Roll Call

Mr. Brennan, Yes                    Mr. Firmstone, Yes

Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Yes

 

Motion

On a motion made by Timothy Moffitt and seconded by George Firmstone the Board approved a 3-credit course at Keystone College for Tammy Jensen.  Motion carried.

Roll Call

Mr. Firmstone, Yes                 Mr. Moffitt, Yes

Mr. LaPoint, Yes                      Mr. Haggarty, Yes

Mr. Theobald, Yes                   Mr. Brennan, Yes

 

Chairman Theobald spoke to Bill Schwab from 482 Old Willow Ave Honesdale today regarding the sewer backup that occurred at his property during the Old Willow Ave Sewer Project.  Mr. Schwab indicated that there was more cleanup to be done in his basement. Chairman Theobald told him that the Authority cannot do anything further as Mr. & Mrs. Schwab have signed a property damage release with the Authority’s insurance company.  A second backup occurred that was handled by the Authority’s contractor.  If the cleanup was not satisfactory the contractor would need to be contacted.

 

Public Comment – none.

 

The meeting was adjourned at 6:54 p.m.  The next Board meeting is scheduled for February 27, 2017.

 

 

 

James LaPoint, Secretary

 
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