Home Meeting Minutes JUNE 26, 2017
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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Secretary James LaPoint; Treasurer Timothy Moffitt; Assistant Treasurer James Brennan; Mary Peters, Engineer;  Tammy Jensen, Administration; Dan Guinther, Plant Superintendent

 

Pledge of Allegiance


Absent

Assistant Secretary George Firmstone

Solicitor Anthony Magnotta

 

Visitors

Louis Gruber

 

Mr. Gruber briefly discussed his future sewer connection on Old Willow Avenue. Plans and agreements are being completed for the connection.

 

Motion

On a motion made by Timothy Moffitt and seconded by John Haggarty the Board approved the May 22, 2017, meeting minutes as presented. Motion carried.

Roll Call

Mr. Firmstone, Absent            Mr. Moffitt, Yes          Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Yes       Mr. Brennan, Yes

 

Solicitor’s Report

1. UGI/CWRA Brown Street Project

An Agreement was drafted for cost sharing which was approved by Entech Engineering, Inc. and forwarded to UGI for signature.  I would ask that the Authority Board approve and ratify the Agreement at tonight’s meeting.  A copy of the draft Agreement is attached hereto to the Legal Report.

 

2. Scioto-Darby Interceptor Agreement

Changes were made to the Scioto-Darby Agreement and forwarded to Scioto-Darby for signature.  I will defer to Tammy Jensen, Office Administrator, as to whether Scioto-Darby has executed the Interceptor Agreement.

 

3. Mark Four Realty

I have received executed Easements from Mark HM Associates, which have been provided to the office for recordation purposes.

 

4. Hunter Lefkowski

On May 15, 2017, I received an Order of the Court for Service on Hunter Lefkowski by Constable.  The Constable has received the documents on June 7, 2017 and has reported to me as of this writing that the Defendant, Hunter Lefkowski, has avoided Service.  The Constable has checked with neighbors as to when Lefkowski leaves the residence for employment purposes and is going to attempt to serve Hunter Lefkowski during that period of time.

 

5. Wendy’s  Klas1-LP

I am awaiting drawings from Entech Engineering, Inc. which will bypass the need for the requested Easement.  Once I am in receipt of the drawings I will forward them to Attorney Patrick Lavelle and to Attorney Jeffrey Treat, Chairman of the Board of View and will request that a conference be scheduled with Counsel so that we may resolve any outstanding issues as to compensation for the withdrawal of our claim for easement and compensation that may be sought by Wendy’s for utilization of a Temporary Construction Easement upon their property, which will be necessary during the project.  In either event, it is my belief that the amount of compensation that we will be talking about will be significantly less than what we had originally offered with the initial request for Easement.

 

6. Gaik

Upon receipt of drawings I will inform Attorney Rydzewski of our intent to withdrawal the Eminent Domain Action and also request that he provide any supplemental information pertaining to attorney’s fees and/or engineering and/or appraisal fees, being sought by the Gaiks as a result of the pending Condemnation.

 

Please be advised that in both the Wendy’s case and in the Gaik case the Defendants are still entitled to be reimbursed for their expenses even though we have not prosecuted the Action to its fruition.  This is pursuant to the Eminent Domain Code, however, the Code does limit the amount of money which the Authority may pay out for attorney expenses and engineer expenses to $4,000.

 

7. UGI Fair Avenue Project

I have not received a response from UGI, Mid-Atlantic Engineering or PennDot to my correspondence dated, May 22, 2017.  Unless I receive a response prior to the July meeting, it will be my recommendation to authorize a Small Claims Action against UGI for the damages incurred to the manholes and for the repair of the manholes

 

8. Acadia Reality Trust

The Authority is still negotiating terms with Acadia Reality Trust regarding the necessary Easement for the Route 6 Mall Project.  We have received correspondence from John Bucci of Acadia indicating that the Attorney would like to make a few changes, however, we have not had follow-up correspondence from the Attorney with reference what changes are necessary.

I should note that on two (2) occasions that Tammy has forwarded the Deed of Easement to Attorney Blacksberg without reply.

 

9. Tre Phase 1

Correspondence was drafted and forward to the Authority for DEP as to the current status of Phase 1 Study.

 

Motion

On a motion made by John Haggarty and seconded by Timothy Moffitt the Board authorized small claims action against UGI for damage to the Authority manholes during their project on Fair Ave in Honesdale.   Motion carried.

Roll Call

Mr. Moffitt, Yes                                  Mr. LaPoint, Yes          Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Yes        Mr. Firmstone, Absent

 

Engineer’s Report

  1. 1) TOXIC REDUCTION EVALUATION
  2. PaDEP – Require addition of BLM Model for Copper
    1. Kleinfelder to develop methodology for how the BLM model should be used in accordance with EPA’s WQBEL calculations
      1. Additional $10,000 – The Board requested a written proposal.
      2. Meeting with PaDEP to be Scheduled
  3. 2) OLD WILLOW AVENUE SEWER MAIN REPLACEMENT
  4. Leeward Construction: $379,996.00
  5. Balancing Change Order (To be Established at End)
  6. Complete Paving last week of June
    1. $3,000 Additional for PennDOT Concrete Requirements
  7. 3) WHITE MILLS SEWER INSTALLATION PROJECT
  8. Contract #1 and #2
    1. Sewer Main Easements/Realignments
      1. Drawings Provided for Review
      2. Permitting
        1. Component 3M
          1. No need to Re-Advertise – Address DEP’s Comments
          2. Permits Modifications –
            1. PennDOT - Supplement
            2. GP-5 – Letter and Project Description
            3. NPDES Stormwater – Minor/Major Modification
            4. Part II – Permit Modification Package
            5. Contract #3 – Interceptor
              1. RUS Review
                1. Waiting on Response
  9. 4) BROWN STREET SEWER MAIN REPLACEMENT PROJECT
  10. Drawings Provided for Review

Motion

On a motion made by James LaPoint and seconded by James Brennan the Board approved the advertising of the Brown Street Sewer Replacement Project for bid openings on July 24, 2017.  Motion carried.

Roll Call

Mr. LaPoint, Yes                      Mr. Haggarty, Yes                   Mr. Theobald, Yes

Mr. Brennan, Yes                    Mr. Firmstone, Absent            Mr. Moffitt, Yes

 

Plant Report

  • The monthly discharge monitoring report was reviewed by the Board.
  • A proposal for an Overcurrent Protective Device Coordination Study and Arc Flash Hazard Analysis at the plant was reviewed.
  • A proposal for an Infrared Scan Inspection at the plant was reviewed.
  • A service agreement from Cleveland Brothers Equipment Co. was reviewed for the Authority’s two generators.
  • OCC is working on the SCADA system.  A list of issues/questions have been emailed to Melborne Electric.
  • Only one company has expressed interest in giving the Authority a sample of coating for the SBR tanks.

Collection System Report

  1. On June 12, 2017, the B-1 Pump Station at the trailer park by Lake Cadjaw had a seal failure.  Pump No. 1 was pulled and replaced with a rebuilt from Northend Electric.  The pulled pump was send to Northend Electric to be rebuilt and was found to be non-re-buildable.
  2. Leeward completed the pave at 214 6th Street for new line.
  3. Leeward completed top soil and seed on Old Willow Avenue.  They still need to pave Route 6 trench and place rip-rap R7 stone around crossing manhole 2A.
  4. Found a manhole on Irving Street that was buried and had Augello raise it to grade.
  5. Spoke with Rich Doney from the Borough they have no money to pave Old Willow Avenue this year.  They told us they were that why we decided to do the Old Willow Project.  How long do they expect us to maintain the trenches?  All manholes where set 2” high for the Borough overlay of pavement.
  6. Work continues on bringing food preparation establishments in compliance with proper size grease traps.

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • 729 High Street will be removing a vacant mobile home. They requested a reduced fee. The Board approved the current sewer rent minus 50% in order to keep the sewer permit active until the mobile home is removed and a new home is constructed. The sewer connection must be capped in order to begin the reduced sewer rent.
  • 520-524 Main Street requested an extension on their current escrow for one EDU.  The Board approved the request.
  • 23 Crestmont Drive reimbursed the Authority for expenses incurred for jetter and camera services for their sewer lateral. The problem was located in the property owner’s sewer lateral.
  • Weis Markets – requested an extension to install required grease traps. The Board approved the extension.
  • When the Authority did the 2014 Sewer Main Replacement Project they were required by PennDOT to install a curb on Tryon Street that was not there before the project began.  PennDOT is now requesting that the curb be removed before the Authority’s permit can be closed out. Leeward will be completing the work for the Authority.
  • Chairman Theobald, Dan Guinther, and Don Johnson had a conference call with PPL regarding the Rt.6 Mall Pump Station.  PPL is looking further into the matter.
  • Aqua Pennsylvania has submitted a connection permit for their Quarry Rd Well.  14.22 EDU’s will be needed.
  • An agreement is being worked out between the Authority and UGI for restoration work on Brown Street.  UGI has requested that the lower bid price for paving be used whether it’s the Authority’s or UGI’s contractor.  The Authority will request a separate paving price during the bidding process.

Debt Collection Report

  • 78 initial collection letters were mailed.
  • 17 lien pending notices were sent out.
  • 1 lien was filed with the Wayne County Prothonotary.
  • Municipal liens on properties total $33,779.25
  • 3 accounts are scheduled or have pending Sheriff Sales.
  • 3 Water terminations are scheduled for July 27th.

 

Motion

On a motion made by James LaPoint and seconded by John Haggarty the Board approved the monthly invoices as presented.  Motion carried.

Roll Call

Mr. LaPoint, Yes                      Mr. Haggarty, Yes                   Mr. Theobald, Yes

Mr. Brennan, Yes                    Mr. Firmstone, Absent            Mr. Moffitt, Yes

 

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the Board approved a three year contract with Cleveland Brothers Equipment Company, Inc. for generator maintenance in the amount of

$14, 329.00.  Motion carried.

Roll Call

Mr. Theobald, Yes                   Mr. Brennan, Yes                    Mr. Firmstone, Absent

Mr. Moffitt, Yes                      Mr. LaPoint, Yes                      Mr. Haggarty, Yes

 

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the Board approved a proposal from G.R. Noto Electrical Construction, Inc. for an Infrared Scan/Imaging Inspection of electrical distribution equipment at the WWTP in the amount of $2,685.00. Motion carried.

Roll Call

Mr. Brennan, Yes                    Mr. Firmstone, Absent            Mr. Moffitt, Yes

Mr. LaPoint, Yes                      Mr. Haggarty, Yes                   Mr. Theobald, Yes

 

Motion

On a motion made by Timothy Moffitt and seconded by John Haggarty the Board approved an Overcurrent Protective Device Coordination Study & ARC Flash Hazard Analysis at the WWTP in the amount of $8,500.00. Motion carried.

Roll Call

Mr. Firmstone, Absent            Mr. Moffitt, Yes          Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Yes       Mr. Brennan, Yes

 

Motion

On a motion made by John Haggarty and seconded by Timothy Moffitt the Board approved agreements with Mary Rivardo Kempton and Caressa Lill for work associated with the Interceptor Project.    Motion carried.

Roll Call

Mr. Moffitt, Yes          Mr. LaPoint, Yes          Mr. Haggarty, Yes

Mr. Theobald, Yes       Mr. Brennan, Yes        Mr. Firmstone, Absent

 

Public Comment – none.

 

The meeting was adjourned at 7:43 p.m.

The next Board meeting is scheduled for July 24, 2017.

 

 

 

James LaPoint Secretary

 
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