Home Meeting Minutes JULY 24, 2017
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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Secretary James LaPoint; Treasurer Timothy Moffitt; Assistant Secretary George Firmstone; Mary Peters, Engineer; Solicitor Anthony Magnotta;  Tammy Jensen, Administration; Dan Guinther, Plant Superintendent

 

Absent

Assistant Treasurer James Brennan

 

Pledge of Allegiance


Visitors

Henry & June Badgley

 

Mr. & Mrs. Badgley discussed the condition of their yard after the Authority’s 2013 Sewer Project on Terrace Street.  The Badgley’s said that the Authority’s contractor, Leeward Construction, parked their equipment on their property, and their yard on the Ray Street side has not been completely restored.  The Authority completed their project on Terrace Street, and Aqua completed a project on Ray Street with the same contractor.  The Authority’s contractor had permission to park equipment on another property during the project.  The Badgley’s stated that at least 50 phone calls had been placed to Leeward regarding the condition of their yard with no response. The Authority will contact Leeward regarding the situation.  A cleanout cap on the property was also discussed as the Badgley’s had removed the cap.

 

Brown Street Sewer Replacement Project Bids

 

  1. Pioneer Construction              $271,359
  2. T. Brennan LLC                        $226,700
  3. Leeward Construction             $188,550
  4. Kohrs Excavating                     $259,037.50

 

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the Board awarded the Brown Street Sewer Replacement Project to Leeward Construction subject to review by the Authority Engineer and Solicitor. Motion carried.

Roll Call

Mr. Firmstone, Yes                 Mr. Moffitt, Yes          Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Yes       Mr. Brennan, Absent

 

Road restoration will be shared with UGI as they have just completed a project on Brown Street.

 

Motion

On a motion made by George Firmstone and seconded by John Haggarty the Board approved the June 26, 2017, meeting minutes as presented.   Motion carried.

Roll Call

Mr. Moffitt, Yes                      Mr. LaPoint, Yes                      Mr. Haggarty, Yes

Mr. Theobald, Yes                   Mr. Brennan, Absent              Mr. Firmstone, Yes

 

Solicitor’s Report

UGI/CWRA Brown Street Project

An Agreement has been drafted and forwarded for execution to UGI for cost sharing for the Brown Street Project.

Scioto-Darby Interceptor Agreement

Changes were made to the Scioto-Darby Agreement and forwarded to Scioto-Darby for signature.  It is my belief that Scioto-Darby has executed the Interceptor Agreement and forwarded it to the Authority.

Hunter Lefkowski

Service was made of the Complaint upon Hunter Lefkowski.  Mr. Lefkowski has twenty (20) days in which to file an answer to the Authority’s Complaint.

Wendy’s/Klas1-LP

I have received realignment drawings from Entech Engineering, Inc. which will bypass the need for the requested Easement in the Condemnation process.  I have drafted correspondence to Attorneys Lavelle and Treat respectively, which are part of the Board’s package for review this evening.  If the Board accepts the Realignment Project, I will forward the correspondence to Attorneys Lavelle and Treat respectively and request consent to withdraw the Condemnation process.

Gaik

Upon receipt of realignment drawings I will inform Attorney Rydzewski of our intent to withdraw the Eminent Domain Action and request that he provide supplemental information pertaining to any fees incurred by the Gaiks as a result of the pending Condemnation.

UGI Fair Avenue Project

Due to the lack of response, it was necessary to file a Small Claims Proceeding against UGI and Franchelli Enterprises for damage done to Authority manholes and for expenses incurred by the Authority for clean-out and repair as well as legal fees incurred because of Franchelli’s avoidance of the PA One Call Statute.  This matter is set for a Hearing in front of District Justice Linus Myers on Thursday, August 3, at 1:00 PM.  UGI/Franchelli’s Attorney has offered a settlement, which the CWRA Board of Directors did not accept. The hearing will be rescheduled as requested by UGI/Franchelli.

Acadia Realty Trust

Although documents have been forwarded to both the representative of Acadia Realty and the Attorney for Acadia Realty, it is my belief that the Authority still has not received an executed Easement. Tammy Jensen will contact Acadia again.

TRE Phase 1

Correspondence was drafted and forwarded to the Authority for use with DEP as to the current status of the Phase 1 Study.

Dutchland, Incorporated

On Friday, July 21, 2017, I received an email from Dan Guinther, Plant Manager, indicating that seepage had once again begun to occur in the SBR tanks.  I will defer to Entech Engineering, Inc. for the reasons for the seepage, however, it now appears as though the tanks that have recently been repaired by Dutchland, Inc. are once again leaking.

 

I would respectfully request the Authority to authorize additional engineer studies so that we may proceed with potential litigation against Dutchland, Incorporated in the event that Dutchland, Incorporated does not honor their warranty and agree to extend the warranty beyond the original ten year period.

 

Engineer’s Report

  1. 1) OLD WILLOW AVENUE SEWER MAIN REPLACEMENT
  2. Leeward Construction: $379,996.00
  3. Balancing Change Order/ Final Pay App for August Meeting
  4. Complete Paving and Misc. Restoration Items this Week
  5. Tryon Street Curb Removal - $2,500
  6. Additional Excavation - $23,000

 

  1. 2) TOXIC REDUCTION EVALUATION
  2. Meeting with PaDEP to be Scheduled – Waiting on Dates

 

  1. 3) WHITE MILLS SEWER INSTALLATION PROJECT
  2. Contract #1 and #2

(1)  Old Willow Ave Properties

(2)  Grinder Pump Ownership

  1. Permitting

(1)  Component 3M – Re-Issued

(2)  Permits Modifications –

  1. PennDOT – Supplement – Re-Issued

(b)  GP-5 – Letter and Project Description

  1. NPDES Stormwater – Minor/Major Modification

(d)  Part II – Permit Modification Package

  1. Contract #3 – Interceptor
    1. RUS Review

(1)  Waiting on Response

 

The Authority plans on using the existing 3-inch low pressure sewer main line between the Rite Aid and Wendy’s property to access the new sewer main that will be installed.  A directional drill pit will be constructed in the back of the Wendy’s property by the existing manhole, and by the existing front manhole that is on the property line between Rite Aid and Wendy’s. The directional drilling will not interrupt the business of either Rite-Aid or Wendy’s.

 

Motion

On a motion made by James LaPoint and seconded by George Firmstone the Board approved additional excavation costs to be paid to Leeward Construction for the Old Willow Ave Sewer Project in the amount of $23,000.00.  Motion carried.

Roll Call

Mr. LaPoint, Yes                      Mr. Haggarty, Yes                   Mr. Theobald, Yes

Mr. Brennan, Absent              Mr. Firmstone, Yes                 Mr. Moffitt, Yes

 

Plant Report

  • The monthly discharge monitoring report was reviewed by the Board.
  • SBR tank #1 had some leakage at the north wall. It seems like water is getting behind the repair job completed by Dutchland in 2014. There was no rain for three days prior to the discovery on Friday, July 21st.  A discussion was held, Dutchland will be contacted regarding the situation via email and certified mail.
  • Information is needed from Fred Mihal in order for OCC to complete work in the Authority’s SCADA system.
  • G.R. Noto Electrical Construction has completed the Infrared Scan Inspection at the plant.

 

Collection System Report

  1. Leeward will be completing a curb/driveway project on Tryon Street this week in order to close out the PennDOT permit for the project.
  2. The remaining pavement restoration for the Old Willow Ave Project was being saw cut today and paving will be done tomorrow.
  3. There has been some electrical issues at the Route 6 pump station.  Not sure what is going on with it we are checking on it daily.
  4. Kevin and Don completed E-one training course on trouble shooting, pump tear down, and site preparation.  The certification is good for two years.
  5. Spoke with Paul from E-one about additions to panels.  Engineers estimated construction cost is now at $4,000.00 per pump station.  His estimated figures are at $3,200.00 per pump and another $300 to $400 per pump for additions.  First year monitoring picked up by E-One.
  6. Part of E-one 5 year warranty is contractor’s mandatory use of E-one installation application.  To be used when installing each E-one pump station.

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • Correspondence was received from Wayne Memorial Hospital regarding the Authority’s request for additional EDU’s. A discussion was held.  The Authority will still be requiring that an additional five EDU’s be purchased based on increased water consumption since 2009. Their monthly sewer rent may be able to be reduced because of their closed-looped internal cooling towers.  Further information will be obtained from the hospital.
  • Letters will be sent to the Brown Street property owners regarding the upcoming sewer project.
  • A discussion was held regarding the properties on Old Willow Avenue that are currently not connected to the Authority’s collection system.  The properties will be required to connect during the upcoming upgrade to the Authority’s system as per the Texas Township Mandatory Connection Ordinance.
  • A discussion was held regarding the Authority’s responsibility to maintain individual grinder pumps on the Cherry Ridge system now that the project financing loan has been paid off.
  • Tick Tocks Restaurant sent a letter asking about the necessity of installing a grease trap on their dish washer.  The requirement in part of the International Plumbing Code and is enforced by the Authority.
  • Two Guys from Italy asked for a one week extension to install their required grease traps.  The Board agreed to an August 1st deadline.

 

Debt Collection Report

  • 57 initial collection letters were mailed.
  • 23 lien pending notices were sent out.
  • 6 liens were filed with the Wayne County Prothonotary.
  • Municipal liens on properties total $29,586.85
  • 3 accounts are scheduled or have pending Sheriff Sales.
  • 2 Water terminations are scheduled for July 27th
  • 5 Water terminations are scheduled for August 31st

 

 

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the Board approved the Agreement between the Authority and Scioto-Darby Investments, Inc. for the Interceptor Project.   Motion carried.

Roll Call

Mr. Haggarty, Yes                   Mr. Theobald, Yes       Mr. Brennan, Absent

Mr. Firmstone, Yes                 Mr. Moffitt, Yes          Mr. LaPoint, Yes

 

Motion

On a motion made by James LaPoint and seconded by Timothy Moffitt the Board approved the monthly invoices for payment as presented.  Motion carried.

Roll Call

Mr. Theobald, Yes                   Mr. Brennan, Absent              Mr. Firmstone, Yes

Mr. Moffitt, Yes                      Mr. LaPoint, Yes                      Mr. Haggarty, Yes

Motion

On a motion made by James LaPoint and seconded by George Firmstone the Board approved Solicitor Magnotta withdrawing the Declaration of Taking for the Gaik and Klas-1LP properties. Motion carried.

Roll Call

Mr. Brennan, Absent              Mr. Firmstone, Yes                 Mr. Moffitt, Yes

Mr. LaPoint, Yes                      Mr. Haggarty, Yes                   Mr. Theobald, Yes

 

Public Comment – none.

 

The meeting was adjourned at 8:15 p.m.

The next Board meeting is scheduled for August 28, 2017.

 

 

 

James LaPoint Secretary

 
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