Home Meeting Minutes August 28, 2017
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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Secretary James LaPoint; Treasurer Timothy Moffitt; Assistant Secretary George Firmstone; Assistant Treasurer James Brennan; Mary Peters, Engineer; Solicitor Anthony Magnotta;  Tammy Jensen, Administration; Dan Guinther, Plant Superintendent

 

Pledge of Allegiance


Visitors

Randy Heller

 

Randy Heller presented the Board with the quarterly grease trap inspection report for Texas Township.  Several traps were found to be in unsatisfactory condition. Correspondence to property owners and re-inspections will be performed.

 

Motion

On a motion made by Timothy Moffitt and seconded by George Firmstone the Board approved the July 24, 2017 meeting minutes as presented. Motion carried.

Roll Call

Mr. Firmstone, Yes                 Mr. Moffitt, Yes          Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Yes       Mr. Brennan, Yes

 

Solicitor’s Report

UGI/CWRA Brown Street Project

An Agreement is in progress between UGI and Central Wayne for cost sharing with respect to the Brown Street Project.

Scioto-Darby Interceptor Agreement

An Agreement has been executed between Scioto-Darby and the Authority for the Interceptor Project.

Mark Four Realty

All Easements needed from Mark HM Associates have been provided to the Authority and have been recorded.

Acadia Realty Trust

Documents have been reviewed by myself and the attorney for Acadia Realty and are being submitted for the Authority’s approval at this evening’s meeting.

Hunter Lefkowski

A status conference is scheduled for the Hunter Lefkowski matter on Monday, September 18, 2017, at 11:00 a.m. with Judge Hamill. I will report back to the Authority as to scheduling at the next meeting.

Wendy’s/Klas1-LP

The realignment drawings have been forwarded to Attorney Patrick Lavelle, representing Wendy’s, and Jeffrey Treat, Chairman of the Board of View. Correspondence has been sent to Attorneys Lavelle and Treat. My only response has been from Attorney Lavelle indicating that he would like to see a copy of the existing Easement, which was forwarded to him on August 21, 2017. I shall keep the Board advised of any further developments.

Gaik

I have forwarded correspondence to Attorney Rydzewski with respect to our attempt to amend the Component M which would, in essence, remove the proposed easement from Attorney Rydzewski’s client’s property. To date, I have not had a response from Attorney Rydzewski. Upon notification that the Component 3M has been approved, it is my intention to file a petition with the court for return of any funds not necessary to compensate the Condemnee for out-of-pocket expenses in accordance with the Eminent Domain Code.

Dutchland, Incorporated

Repairs were allegedly made to the cracks noticed by Dan Guinther on July 21, 2017. It is my understanding that Dutchland, Incorporated has not officially responded to our correspondence, but a phone conversation was held between the Dutchland President and our Chairman, which I am sure he will report on at our meeting.

UGI Fair Avenue Project

I have received a continuance from Judge Myers’ office rescheduling the Hearing to Thursday, September 14, 2017, at 11:00 a.m. Attorney Joe Janc, representing UGI and Franchelli, has indicated that his client would be willing to make a 60% settlement offer. 60% of the amount of sought equals $3,187.25. The actual out-of-pocket expenses to non-employees of the Authority is $2,187.09. I would ask the Board to consider acceptance of the 60% proposal at tonight’s meeting.  The Board rejected the offer.

TRE Phase 1

Awaiting modeling studies to be performed by our contractor in accordance with the schedule for Phase 1.

 

Engineer’s Report

  1. 1) OLD WILLOW AVENUE SEWER MAIN REPLACEMENT
  2. Construction 100% Complete
  3. Change Order No. 1 – $26,853.00 (Previously Approved, Need Signature)
  4. Pay Application No. 6 (Final) - $51,321.86 (Recommended for Payment)
  1. Project Totals:

 

Leeward Bid

Completion to Date

Original Construction

$379,996.00

$362,833.00

Change Order Total

$26,853.20

$26,853.20

Final

$406,849.20

$389,686.48

Difference

$17,162.72

 

  1. 2) BROWN STREET SEWER MAIN REPLACEMENT PROJECT
  2. Leeward Construction: $188,550.00
  3. Schedule:
    1. Field Measurements: This Week
    2. Shop Drawing Submission: End of this Week
    3. Equipment/Material Lead Time: 3-4 Weeks
    4. Construction Start: 1st or 2nd Week of October
    5. Construction End: Before Thanksgiving (Nov. 23)
    6. Do Not Anticipate Paving to be Complete this Year
    7. Proposal:
      1. Services During Construction: $4,200 (Need Approval)
      2. Construction Observation Assistance: As Needed
  4. 3) WHITE MILLS SEWER INSTALLATION PROJECT
  5. RUS Owner - Engineer Agreement
    1. Amendment No. 1: $94,000 (Need Approval)
    2. Contract #1 and #2
      1. Await Addition of Old Willow Ave Properties
      2. Permitting
        1. Component 3M – Received
        2. PennDOT – Supplement – Received Comments
          1. To be Re-Issued End of Week/Early Next Week
          2. Permits Modifications (Need Old Willow Ave before Submission)–
            1. GP-5 – Letter and Project Description
            2. NPDES Stormwater – Minor/Major Modification
            3. Part II – Permit Modification Package
            4. Contract #3 – Interceptor
              1. Received RUS Authorization to Bid
  6. 4) TOXIC REDUCTION EVALUATION
  7. Meeting with PaDEP – August 3, 2017
  8. Kleinfelder to present Draft Plan for CWRA review this week
  9. Submit to DEP within 2-3 weeks with request for NPDES Compliance Time Extension

Motion

On a motion made by George Firmstone and seconded by John Haggarty the Board approved a proposal from Entech Engineering for services during construction and construction observation for the Brown Street Project.   Motion carried.

Roll Call

Mr. Moffitt, Yes                      Mr. LaPoint, Yes                      Mr. Haggarty, Yes

Mr. Theobald, Yes                   Mr. Brennan, Yes                    Mr. Firmstone, Yes

 

Motion

On a motion made by James LaPoint and seconded by George Firmstone the Board approved Amendment No. 1 to the agreement between owner and engineer for professional services during the White Mills Project in the amount of $94,000.00. Motion carried.

Roll Call

Mr. LaPoint, Yes                      Mr. Haggarty, Yes                   Mr. Theobald, Yes

Mr. Brennan, Yes                    Mr. Firmstone, Yes                 Mr. Moffitt, Yes

 

Plant Report

  • The monthly discharge monitoring report was reviewed by the Board.
  • OCC is working on the slide gate and other plant programming issues.
  • The WWTP passed the annual DEP inspection.
  • All the collection system pump stations have been cleaned.
  • Mary Peters will be attending a meeting with Aqua regarding their 2018 project on Willow Avenue.
  • A manhole problem was taken care of by Lake Cadjaw.
  • Bryon Killian from Entech called into the meeting to discuss the SBR Tank issues.  The warranty began on the tanks in May, 2011.  Dutchland was on site today to make repairs to SBR tank No. 1.  The Authority is questioning whether or not the issue could occur again.  The Authority is in the process of obtaining information and samples of coatings to have applied to the inside of the tanks.  The coating process would cost approximately $200,000 for each of the four tanks.

 

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • Correspondence was sent to properties located on the Texas Township section of Old Willow Avenue that are not currently connected of their requirement to connect during the upcoming sewer project on that road.
  • Authority personnel continues to work with businesses for compliance with grease trap regulations.
  • The Board approved allocating $2,000.00 of the computer hardware budget towards the purchase of electronic tablets to be used during Board meetings.
  • On August 9, 2017, the Authority received confirmation from the United States Department of Agriculture Rural Development authorizing the bidding of Contract 3 – the Interceptor Rehabilitation Project.  This project will involve the rehabilitation of the interceptor line located in the Lackawaxen River and Dyberry Creek, the disconnecting of individual sewer laterals from the interceptor, and the reconnection of the individual sewer laterals to a main line in the street. The Board was contacted by Tammy Jensen on August 10, 2017, in order to obtain permission to advertise to bid the project and hold a special meeting to open bids and any other necessary business on October 5, 2017, 5:30 p.m.  Jerry Theobald, Yes; James LaPoint, Yes; Timothy Moffitt, Yes; John Haggarty, Yes; George Firmstone- unavailable, James Brennan- unavailable.

 

Debt Collection Report

  • 80 initial collection letters were mailed.
  • 18 lien pending notices were sent out.
  • 2 liens were filed with the Wayne County Prothonotary.
  • Municipal liens on properties total $29,172.00
  • 4 accounts are scheduled or have pending Sheriff Sales.
  • 2 Water terminations are scheduled for September 28th
  • The Authority certified properties on the Tax Sale list with the Wayne County Tax Office.  The sale is scheduled for September 11, 2017.

 

Motion

On a motion made by James LaPoint and seconded by James Brennan the Board approved the monthly invoices for payment as presented.  Motion carried.

Roll Call

Mr. Theobald, Yes                   Mr. Brennan, Yes                    Mr. Firmstone, Yes

Mr. Moffitt, Yes                      Mr. LaPoint, Yes                      Mr. Haggarty, Yes

 

Motion

On a motion made by Timothy Moffitt and seconded by George Firmstone the Board accepted agreements with five property owners regarding the White Mills and Interceptor Projects.  Motion carried.

Roll Call

Mr. Brennan, Yes                    Mr. Firmstone, Yes                 Mr. Moffitt, Yes

Mr. LaPoint, Yes                      Mr. Haggarty, Yes                   Mr. Theobald, Yes

 

Public Comment – none.

 

The meeting was adjourned at 8:08 p.m.

The next Board meeting is scheduled for September 25, 2017.

 

 

 

James LaPoint Secretary

 
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