Home Meeting Minutes October 25, 2017
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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Treasurer Timothy Moffitt; Secretary James LaPoint; Mary Peters, Engineer; Solicitor Anthony Magnotta;  Tammy Jensen, Administration; Dan Guinther, Plant Superintendent

 

Absent

Assistant Secretary George Firmstone and Assistant Treasurer James Brennan

 

Pledge of Allegiance

Visitors

None

 

Motion

On a motion made by Timothy Moffitt and seconded by John Haggarty the Board approved the meeting minutes as presented from September 25, 2107, and October 5, 2017. Motion carried.

Roll Call

Mr. Firmstone, Absent            Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Yes                   Mr. Brennan, Absent

 

Solicitor’s Report

UGI/CWRA Brown Street Project

An Agreement has been prepared between UGI and Central Wayne for cost sharing with respect to the Brown Street Project.  This Agreement has not been executed by the parties.

Acadia Realty Trust

Documents needed from Acadia Realty Trust have been reviewed by counsel and have been approved, but not executed.

Wendy’s/Klas1-LP and Mr. & Mrs. Gaik – White Mills Project

Petitions to the court will be prepared in order to withdraw from the Declaration of Taking filed by the Authority.

UGI Fair Avenue Project

The settlement check has been received from UGI’s insurance company.

Brown Street

Prior to this meeting, Solicitor Magnotta and Chairman Theobald attended the Honesdale Borough Council meeting.  The Borough Council rescinded their motion from a prior meeting in order to allow the Authority to proceed with the Brown Street Sewer Replacement Project in 2017.  Their Solicitor will be preparing an agreement between the Borough and the Authority regarding the temporary road restoration required during the project.

 

Motion

On a motion made by Timothy Moffitt and seconded by John Haggarty the Board approved the agreement between Honesdale Borough and the Authority regarding the Brown Street Sewer Replacement Project.  Motion carried.

Roll Call

Mr. Moffitt, Yes                      Mr. LaPoint, Yes                      Mr. Haggarty, Yes

Mr. Theobald, Yes                   Mr. Brennan, Absent              Mr. Firmstone, Absent

 

Engineer’s Report

1) BROWN STREET SEWER MAIN REPLACEMENT PROJECT

  1. Leeward Construction: $188,550.00
  2. Schedule – Borough Meeting
  3. 2) WHITE MILLS SEWER INSTALLATION PROJECT
    1. RUS Owner - Engineer Agreement – Submitted to RUS for Approval
      1. Provided Additional Information to Judy last week
      2. Contract #1 and #2
        1. CWRA Review – End of October
        2. Permit/RUS Submission –  1st or 2nd Week of November
      3. Permitting
        1. PennDOT – Supplement – Received Minor Comments Today
          1. To be Resubmitted Tomorrow
        2. Permits Modifications –
          1. GP-5 – Letter and Project Description
          2. NPDES Stormwater – Minor/Major Modification
          3. Part II – Permit Modification Package
          4. Contract #3 – Interceptor
            1. Bid Under Review
            2. 3) TOXIC REDUCTION EVALUATION
  1. Under DEP/ EPA Review
    1. 4) 2018 SEWER MAIN REPLACEMENT PROJECT
    2. Survey – RFP Submitted
    3. b) Working with Aqua on Alignment
      1. 5) CAPITAL IMPROVEMENT
      2. Future Projects

The bid submitted by Standard Pipe Services for the Interceptor Rehabilitation Project (Contract No. 3) has been reviewed by the Authority Solicitor and Engineer.  After obtaining additional supplementary information from the contractor, the Board agreed to approve their intent to award them the project after obtaining approval from USDA.

 

Motion

On a motion made by John Haggarty and seconded by Timothy Moffitt the Board approved their intent to issue a Notice of Award to Standard Pipe Services for the Interceptor Rehabilitation Project (Contract No. 3) upon review and approval by USDA Rural Development.  Motion carried.

Roll Call

Mr. LaPoint, Yes                      Mr. Haggarty, Yes                   Mr. Theobald, Yes

Mr. Brennan, Absent              Mr. Firmstone, Absent            Mr. Moffitt, Yes

 

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the Board approved three proposals from Entech Engineering, Inc. for upcoming projects:

Design            Permits            Bidding Assistance

Cliff Street Sewer Main Replacement Project:          $28,500           $ 7,000            $ 2,600

Lackawaxen River Interceptor Rehabilitation            $15,900           $ 1,500            $ 2,600

Crestmont Drive Area Sewer Main                            $68,300           $ 8,600            $ 3,300

Motion carried.

Roll Call

Mr. Haggarty, Yes                   Mr. Theobald, Yes                   Mr. Brennan, Absent

Mr. Firmstone, Absent            Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Plant Report

  • The monthly discharge monitoring report was reviewed by the Board.
  • The annual aquatic testing for the Authority’s NPDES permit has been completed.
  • SBR tank No. 1 has been placed back in service.
  • A rock became wedged sideways in the line near an old CSO discharge on 14th Street.  The line was cleared, but it will have to be dug up in order to remove the rock.
  • A discussion was held regarding having an additional employee obtain certification to become a WWTP Operator.

 

Collection Report

  • Aqua Quarry well project has started.  Pioneer has about half of the 2” discharge line installed.
  • Aqua’s Old Willow Avenue project has not yet begun.
  • A water float was replaced at the B-1 Pump station at Lake Cadjaw.
  • Authority personnel spent three days at the Texas Township Bridge by Halfway House with Pioneer trying to hydro excavate the existing 3” pressure main for depth and locations.  Only one location was found.
  • Grease trap inspections and review of installed new interceptors continue.

 

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • PennDOT released the Authority’s Letter of Credit for the 2014 Sewer Replacement Project.
  • Ellen Memorial Health Care Center requested a 120 day extension to comply with Authority grease trap regulations.  The Board approved their extension until December 31, 2017.
  • Rainer Weiss requested an EDU reduction at 125 Willow Ave Honesdale, as the building is scheduled to be demolished as soon as UGI terminates their gas connection. The Board approved reducing the property’s EDU allocation from three to one.

 

Debt Collection Report

  • 83 initial collection letters were mailed.
  • 27 lien pending notices were sent out.
  • 2 liens to be filed with Wayne County Prothonotary
  • 1 District Court Hearing scheduled for November 2nd
  • Municipal liens on properties total $27,413.63
  • 3 accounts are scheduled or have pending Sheriff Sales.
  • 3 Water terminations are scheduled for November 30th
  • 2 Water terminations are scheduled for October 26th
  • Awaiting payment from one property sold during WC Tax Upset Sale

 

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the Board approved a grease trap installation extension for Ellen Memorial Health Care Center until December 31, 2017.  Motion carried.

Roll Call

Mr. Theobald, Yes                   Mr. Brennan, Absent              Mr. Firmstone, Absent

Mr. Moffitt, Yes                      Mr. LaPoint, Yes                      Mr. Haggarty, Yes

 

Motion

On a motion made by John Haggarty and seconded by James LaPoint the Board approved an EDU reduction from three to one for 125 Willow Ave, Honesdale.   Motion carried.

Roll Call

Mr. Brennan, Absent              Mr. Firmstone, Absent            Mr. Moffitt, Yes

Mr. LaPoint, Yes                      Mr. Haggarty, Yes                   Mr. Theobald, Yes

 

Motion

On a motion made by John Haggarty and seconded by James LaPoint the Board approved an agreement between the Authority and Daniel and Kimberly Stickles – 1715 East St. Honesdale for the Interceptor Project.  Motion carried.

Roll Call

Mr. Firmstone, Absent            Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Yes                   Mr. Brennan, Absent

 

Motion

On a motion made by James LaPoint and seconded by Timothy Moffitt the Board approved the monthly invoices for payment as presented.  Motion carried.

Roll Call

Mr. Moffitt, Yes                      Mr. LaPoint, Yes                      Mr. Haggarty, Yes

Mr. Theobald, Yes                 Mr. Brennan, Absent               Mr. Firmstone, Absent

 

Public Comment – none.

 

The meeting was adjourned at 8:00 p.m.

The next Board meeting is scheduled for November 20, 2017.

 

 

 

James LaPoint, Secretary

 
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