Home Meeting Minutes NOVEMBER 20, 2017
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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Treasurer Timothy Moffitt; Secretary James LaPoint; Assistant Secretary George Firmstone and Assistant Treasurer James Brennan; Mary Peters, Engineer; Solicitor Anthony Magnotta;  Tammy Jensen, Administration; Dan Guinther, Plant Superintendent

 

Absent

Vice-Chairman John Haggarty

 

Pledge of Allegiance


Visitors

None

 

Motion

On a motion made by Timothy Moffitt and seconded by George Firmstone the Board approved the October 23, 2017, meeting minutes as presented.  Motion carried.

Roll Call

Mr. Firmstone, Yes                 Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Absent             Mr. Theobald, Yes                   Mr. Brennan, Yes

 

Solicitor’s Report

UGI/CWRA Brown Street Project

An Agreement has been prepared between UGI and Central Wayne for cost sharing with respect to the Brown Street Project.  To my knowledge this Agreement has not been executed by the parties at the present time.

Scioto-Darby Interceptor Agreement

An Agreement has been reached between Scioto-Darby and the Authority for an Easement for the Interceptor Project and is currently awaiting finalization from Scioto-Darby’s attorney.

Wendy’s/Klas1-LP

I have spoken to Attorney Patrick Lavelle and have forwarded him a Stipulation and proposed Order of Court to deal with the Wendy’s Klas1-LP situation.  Copies have been forwarded to the Authority.  To date, the outstanding expenses are $2,200.00 for the Appraisal and $6,000.00 for Legal Fees.

Mr. & Mrs. Gaik

I have a Stipulation and proposed Order and forwarded to Attorney Rydzewski for his review and approval.  To date, the outstanding Legal Fees are under $1,500.00.

 

In both instances Wendy’s Klas1-LP and Gaik the Authority would receive access to the bond monies previously deposited with the Prothonotary and would pay expenses out of those monies.

RUS

RUS has requested that I amend the Legal Services Agreement with the Central Wayne Regional Authority for additional services to be provided to the Authority with respect to the outstanding litigation for the White Mills Project.  As you may recall, there several changes made along the way including the relocation of the Sewer Main and the difficulty in acquiring some easements which lead to Condemnation proceedings being filed and additional legal services rendered.  The Legal Services Agreement which is entitled Addendum to Legal Services Agreement indicates that I will perform all necessary services in furtherance of the project and will bill at an hourly rate of $175.00 and it is not anticipated that the legal services will exceed $25,000.00 inclusive of the final closing absent litigation with either the contractor or third parties related to the project.

RUS requires these changes due to a change in legal budget which as you may recall was originally $15,000.00.

Dutchland, Inc.

I will defer to Entech Engineering, Inc. for their analysis of the Dutchland situation.

Water Termination

I am currently reviewing the Water Service Agreement with Aqua to determine whether Aqua will be in a position to allow water termination during the winter months.  I should note that, at a recent seminar our office staff discovered that the water terminations could also apply in the winter time for the Sewer Authority provided that appropriate arrangements are made with the water utility carrier.  Presently our agreement with Aqua Pennsylvania does not allow us to terminate water between November 1st and April 1st.

 

Motion

On a motion made by Timothy Moffitt and seconded by George Firmstone the Board approved the Amendment to the Legal Services Agreement between the Authority and Anthony Magnotta, Esquire for the White Mills Project funded through the USDA.  Motion carried.

Roll Call

Mr. Moffitt, Yes                      Mr. LaPoint, Yes                      Mr. Haggarty, Absent

Mr. Theobald, Yes                   Mr. Brennan, Yes                    Mr. Firmstone, Yes

 

Engineer’s Report

  1. 1) WHITE MILLS SEWER INSTALLATION PROJECT
  2. RUS Owner - Engineer Agreement
    1. Approved – Need to Submit Original to RUS
    2. Contract #1 and #2

(1)   CWRA Review – Drawings and Technical Specs Provided for Review

  1. Permitting

(1)   PennDOT – Supplement

(a)   Ready to be Issued (as of 11/16/17)

(2)   GP-5 – Submitted

(3)   NPDES Stormwater – Submitted

(4)   Post Construction Stormwater - Submitted

(5)   Part II – Permit Modification Package

(a)   Mostly Ready for Submission - Waiting on DEP Response

  1. Contract #3 – Interceptor
    1. Bid Under Review

(1)   Received Approval from Judy, Waiting on Kim’s Review

 

  1. 2) TOXIC REDUCTION EVALUATION
  2. Under DEP/ EPA Review

 

  1. 3) CAPITAL IMPROVEMENT
  2. Projects:
    1. 2018 Sewer Main Replacement
    2. Cliff Street Area
    3. Crestmont Drive Area
    4. Lackawaxen River Interceptor
    5. SBR Tanks
    6. PennVEST Planning Consultation to be scheduled 1st or 2nd Week of December
    7. Survey – To be Completed by JHA (4-6 Week Completion)

Plant Report

  • The monthly discharge monitoring report was reviewed by the Board.
  • The plant fence was damaged by a vehicle.  The state police were contacted.
  • Alternatives for SBR tank coating were discussed.
  • A pump burnt up at the Rt.6 Mall pump station.
  • There was a programming problem with the influent pump panel. OCC was contacted to resolve the problem.
  • An addition on the vehicle garage at the WWTP was discussed.
  • Dan will be obtaining prices for hanging gas heater units in the garage.
  • The influent slide gate was tested during some high water flows and it worked properly.
  • Comments were received from EPA regarding the TRE testing.  The comments need to be reviewed by Kleinfelder and the Authority.
  • The Texas Township portion of Old Willow Ave was discussed. Aqua is currently completing a water replacement project, which is interfering with the Authority’s plans for their new high pressure line in the upcoming White Mills Project. The Authority will work with Entech to review the situation.
  • The Honesdale Borough may be replacing the 5th Street Bridge in the next few years.  The Authority would like to look into relocating their sewer line prior to the project. Dan will contact a property owner near the bridge to discuss the possibility of obtaining an easement to relocate the line.

 

Collection Report

  1. Pioneer installed a discharge line for Aqua’s Quarry well.  The project is currently on hold due to conflict with the land owner.
  2. Pump #2 was changed in the Route 6 Mall pump station.  There seems to be a contactor issue.
  3. Leeward is working on Old Willow Avenue for Aqua.  The placement of the water main is going to conflict with the proposed location of the 8” sewer line.  We will need to investigate a new location.  This could affect the cost of the sewer line.
  4. Brown St:
    1. 772 feet of 8” pipe installed
    2. 242 feet of 6” lateral pipe installed
    3. 4 manholes as per the plan
    4. 1 additional manhole installed
    5. ½ of the trench restoration was completed on Friday.  The remaining section is being worked on today.
  5. Pioneer’s price to fix the issue on 14th street at river bank is $11,400.00. CWRA would be supplying the pipe.

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • The PA Small Water and Sewer Grant Program was discussed.  Applications are due in February. The Authority has some planned projects that will be submitted under a grant application.

Debt Collection Report

  • 45 initial collection letters were mailed.
  • 24 lien pending notices were sent out.
  • 1 lien will be filed with Wayne County Prothonotary
  • 1 account will be filed with the District Court.
  • Municipal liens on properties total $25,391.49
  • 2 accounts have pending Sheriff Sales.
  • 1 Water termination is scheduled for November 30th
  • Awaiting payment from one property sold during WC Tax Upset Sale

 

Motion

On a motion made by George Firmstone and seconded by Timothy Moffitt the Board upon Engineer’s approval, approved Leeward Construction’s Brown Street Project Payment Request No. 1 in the amount of $96,692.70.  Motion carried.

Roll Call

Mr. LaPoint, Yes                      Mr. Haggarty, Absent             Mr. Theobald, Yes

Mr. Brennan, Yes                    Mr. Firmstone, Yes                 Mr. Moffitt, Yes

 

Motion

On a motion made by James LaPoint and seconded by Timothy Moffitt the Board approved the monthly invoices for payment as presented.

Motion carried.

Roll Call

Mr. Haggarty, Absent                         Mr. Theobald, Yes                   Mr. Brennan, Yes

Mr. Firmstone, Yes                 Mr. Moffitt, Yes                      Mr. LaPoint, Yes         

 

Public Comment – none.

The meeting was adjourned at 8:10 p.m.

The next Board meeting is scheduled for December 18, 2017.

 

 

 

James LaPoint, Secretary

 
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