Home Meeting Minutes DECEMBER 18, 2017
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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Treasurer Timothy Moffitt; Secretary James LaPoint; Assistant Secretary George Firmstone and Assistant Treasurer James Brennan; Mary Peters, Engineer;  Tammy Jensen, Administration; Dan Guinther, Plant Superintendent; Donald Johnson, Collections

 

Absent

Vice-Chairman John Haggarty

Solicitor Anthony Magnotta

 

Pledge of Allegiance

 

Visitors

None

 

Motion

On a motion made by Timothy Moffitt and seconded by George Firmstone the Board approved the November 20, 2017, meeting minutes as presented.  Motion carried.

Roll Call

Mr. Firmstone, Yes                 Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Absent             Mr. Theobald, Yes                   Mr. Brennan, Yes

 

Solicitor’s Report

Acadia Realty Trust

On December 12, 2017 I received correspondence from Acadia Realty Trust indicating that since the proposed easements affects common areas the tenants of the easement owner are required to consent to the easement.  They are waiting for one (1) to sign off.  My email from Jonathan Maslow indicates that they are continuing to press the tenant to sign and will continue to do so, however, they have been slow to respond.

 

I forwarded correspondence to Acadia indicating that it is the Authority’s intention to submit this project to bid in the near future and it is necessary that this easement be executed prior to the time that we go to bid for funding purposes.

 

If we do not receive the easement by the end of 2017, I would advise the Board to correspond with Acadia’s representatives indicating that it may be necessary to make changes to the project which will likely result in additional cost to those affected by the changes.

 

Hunter Lefkowski

Mr. Lefkowski is presently scheduled for a Non-Jury Trial on June 25, 2018, for purposes of establishing a hookup.  Efforts to attempt to contact Mr. Lefkowski have been unproductive.  I shall keep the Board advised as to the status of this matter in the coming months.

 

Wendy’s/Klas1-LP

I have forwarded Stipulations and proposed Order of Court to Attorney Lavelle.  Attorney Lavelle has verbally indicated to me that his client would be amenable to the Proposed Resolution and amenable to a Temporary Construction Easement for the project, however, to date I have not received the executed Stipulation.  I will be forwarding additional correspondence to Attorney Lavelle indicating that this project is going to be the subject of a bid in the near future and that this matter must be resolved at his earliest convenience.

 

Mr. & Mrs. Gaik

The Stipulation and proposed Order was forwarded to Attorney Rydzewski for his review and approval.  To date, I have not received the executed Stipulation from Attorney Rydzewski, despite oral representations that he had discussed this matter with his client and they were agreeable.  I will be taking the same action I have with Attorney Lavelle and forward copies of those letters to our Office Administrator, Tammy Jensen.

 

RUS

I have forwarded the executed Amended Legal Services Agreement to RUS for their approval.  I am currently awaiting approval from Kim Loftus at RUS.

 

TRE

I have reviewed correspondence from US Department of Environmental Protection with respect to the submission by our contractor.  I will defer to our contractor for technical specifications, however, it is my understanding from review of the documents that additional sampling and additional modeling needs to be done prior to DEP being able to approve any change in our current limits.

 

Dutchland, Inc.

Correspondence has been forwarded to Dutchland, Inc. by the Authority and reply has been received, however, I believe we are currently awaiting cost estimates for installation of liners.  I will defer to Entech Engineering for additional analysis.

 

Interceptor Project

The office administrator, office staff and I have been working closely in attempting to finalize temporary construction easements necessary for the project.

 

Aqua PA

I have forwarded correspondence to Aqua PA with regard to modifying the Water Service Termination Agreement, to allow for water terminations during winter months for nonpayment of sewer rentals.  I am awaiting a response.

 

Engineer’s Report

  1. 1) WHITE MILLS SEWER INSTALLATION PROJECT
  2. RUS Owner - Engineer Agreement
    1. Approved
    2. Contract #1 and #2

(1)   CWRA Review – Drawings and Technical Specs Provided for Review

(2)   Old Willow Ave –

(a)   Force Main Realignment

(b)   LPSS Main: 3-inch – Approximately 4,250 LF - $175,000

  1. Permitting

(1)   PennDOT – Supplement

(a)   Waiting on Revision of Paving

(2)   GP-5 – Approved

(3)   NPDES Stormwater – WCCD Approved, Waiting on DEP

(4)   Post Construction Stormwater - WCCD Approved, Waiting on DEP

(5)   Part II – Permit Modification

(a)   Revise During Construction

  1. Contract #3 – Interceptor
    1. Contract and Bonds Under Review – Need Certificate of Attorney

 

  1. 2) TOXIC REDUCTION EVALUATION
  2. Received Comments from EPA/DEP
  3. CWRA Collect Sample

 

  1. 3) CAPITAL IMPROVEMENT
  2. Projects:
    1. 2018 Sewer Main Replacement
    2. Cliff Street Area
    3. Crestmont Drive Area
    4. Lackawaxen River Interceptor
    5. SBR Tanks
    6. PennVEST Planning Consultation: December 20, 2017 @ 1:00
    7. Waiting on Survey – To be Completed by JHA

 

  1. 4) PA Small Water and Sewer Grant
  2. Lackawaxen River Interceptor
  3. Portion of 2018 Sewer Main Replacement - Delaware St Area

Plant Report

  • The TRE was discussed.  DEP/EPA had issues with the Authority’s sampling points in the river.  An extension of the sampling schedule will be needed for the Authority’s NPDES permit renewal. Mary Peters, Jerry Theobald, and Tammy Jensen are attending a meeting at DEP on Wednesday. Mary will also try to setup a meeting regarding the TRE.
  • Dan and Sharon met with Del Val Coating to discuss the SBR tank coating.  The company will help the Authority develop specifications for the coating.  The process will involve multiple steps.  Each panel will need to be individually coated, and all the seams will need to be caulked. Guarantees or warranties will also need to be specified.
  • The WWTP has no operating issues.
  • OCC will be working on some programming issues with the Influent Pump Panel.
  • One UV is currently off-line.  The problem is being corrected.
  • JHA Companies has been contacted regarding the garage plant expansion.
  • Roche Supply will be sizing the gas heaters for the garage.
  • Dan spoke to Rodger Dirlam regarding the easement needed to relocate the 5th Street Bridge sewer line.  Additional information will be given to Mr. Dirlam once a design is made for the relocation.  He was favorable to the relocation request.
  • Grease trap inspections were reviewed.
  • Correspondence was received from PA DEP that the Authority’s NPDES permit application is due by December 2, 2018, for the permit that expires on May 31, 2019.

Collection Report

  • The Brown Street mainline, lateral connections, and trench restoration are complete.  Entech will need to complete a punch list in the spring.
  • JHA is in the process of surveying for Capital Improvement projects.
  • Leeward installed a new water main on Old Willow Avenue and is in the process of connecting service lines.  Due to the placement of the water main, the Authority will need to relocate the location of the 8” HDPE sanitary main.  While working on water main replacement we have come across some issues with the existing 3” SCH 40 sanitary line.  The Authority should consider installing a new 3” line in the same ditch as the new 8” main.
  • 14th Street line at the river plugged up again.  Quotes were obtained to remove the concrete vault and the rock in the line.

$4,600.00 Reinfurt Excavation

$11,400.00 Pioneer Construction

$14,263.00 Leeward Construction

  • Northend Electric rebuilt the Rt. 6 Mall Pump.
  • Don reviewed the White Mills Contract #1 and #2 plans and made comments.  He is in the process of reviewing the specification book for those contracts.

 

The Board thanked Don Johnson for his service to the Authority.

A discussion was held regarding the condition of the 3” low pressure sewer line on Old Willow Avenue.

 

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the Board approved the replacement of the Old Willow Avenue 3” low pressure line during the White Mills Project. Motion carried.

Roll Call

Mr. Moffitt, Yes                      Mr. LaPoint, Yes                      Mr. Haggarty, Absent

Mr. Theobald, Yes                   Mr. Brennan, Yes                    Mr. Firmstone, Yes

 

Motion

On a motion made by Timothy Moffitt and seconded by George Firmstone the Board approved the proposal for the 2017 Chapter 94 report to be prepared by Entech Engineering in the amount of $3,300.00.  Motion carried.

Roll Call

Mr. LaPoint, Yes                      Mr. Haggarty, Absent             Mr. Theobald, Yes

Mr. Brennan, Yes                    Mr. Firmstone, Yes                 Mr. Moffitt, Yes

 

Motion

On a motion made by James LaPoint and seconded by George Firmstone the Board accepted the quote from Reinfurt Excavating in the amount of $4,600.00 for the 14th Street Project.  Motion carried.

Roll Call

Mr. Haggarty, Absent                         Mr. Theobald, Yes                   Mr. Brennan, Yes

Mr. Firmstone, Yes                             Mr. Moffitt, Yes                        Mr. LaPoint, Yes

 

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • The 2018 General Operating Budget was reviewed.
  • Tammy Jensen was given permission to take a 3-credit accounting class through Keystone College.
  • Letters of support were requested from various agencies for the Authority’s DCED grant application.
  • Rudy Schemitz requested to transfer two EDU’s from 201 5th Street to 214 6th St. Honesdale.
  • Michael Schwab was given permission to place 180 Grandview Ave, Honesdale into escrow due to a fire.
  • Ellen Memorial requested a 45 day time extension beginning January 1, 2018, in order to install their additional grease trap.
  • Billing for Wayne Memorial Hospital was reviewed. The Authority notified the hospital in May of 2017 of the need to purchase (5) five additional EDU’s due to their increased water usage. The Authority will be contacting the hospital again regarding this issue.

Motion

On a motion made by George Firmstone and seconded by Timothy Moffitt the Board approved the transfer of two EDU’s for Rudy Schemitz from 201 5th Street to 214 6th Street, Honesdale.  Motion carried.

Roll Call

Mr. Theobald, Yes                   Mr. Brennan, Yes                    Mr. Firmstone, Yes

Mr. Moffitt, Yes                      Mr. LaPoint, Yes                      Mr. Haggarty, Absent

 

Motion

On a motion made by Timothy Moffitt and seconded by George Firmstone the Board approved the time extension request from Ellen Memorial for their grease trap installation. Motion carried.

Roll Call

Mr. Brennan, Yes                    Mr. Firmstone, Yes                 Mr. Moffitt, Yes

Mr. LaPoint, Yes                      Mr. Haggarty, Absent             Mr. Theobald, Yes

 

Motion

On a motion made by James LaPoint and seconded by George Firmstone the Board accepted the Authority’s Property/Auto/Liability Insurance policy with American Alternative Insurance Group for 2018. Further information regarding the workers’ compensation policy is being gathered. Motion carried.

Roll Call

Mr. Firmstone, Yes                 Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Absent             Mr. Theobald, Yes                   Mr. Brennan, Yes

 

Motion

On a motion made by James LaPoint and seconded by Timothy Moffitt the Board approved the Authority’s 2018 Operating Budget as presented. Motion carried.

Roll Call

Mr. Firmstone, Yes                 Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Absent             Mr. Theobald, Yes                   Mr. Brennan, Yes

 

Motion

On a motion made by James LaPoint and seconded by James Brennan the Board approved the monthly invoices for payment as presented. Motion carried.

Roll Call

Mr. Moffitt, Yes                      Mr. LaPoint, Yes                      Mr. Haggarty, Absent

Mr. Theobald, Yes                   Mr. Brennan, Yes                    Mr. Firmstone, Yes

 

Debt Collection Report

  • 82 initial collection letters were mailed.
  • 14 lien pending notices were sent out.
  • 4 lien will be filed with Wayne County Prothonotary
  • 3 account will be filed with the District Court.
  • Municipal liens on properties total $25,391.49
  • 3 accounts have pending Sheriff Sales.

 

 

Public Comment – none.

 

The meeting was adjourned at 8:00 p.m.

The Board entered into an executive session at 8:00 p.m.  Matters of personnel were discussed.

The Board returned to regular session at 8:13 p.m.

 

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the Board approved a 2018 3% pay increase for all employees, an increased pension contribution beginning in 2018, and a bonus for 2017.  Motion carried.

Roll Call

Mr. Theobald, Yes                   Mr. Brennan, Yes                    Mr. Firmstone, Yes

Mr. Moffitt, Yes                      Mr. LaPoint, Yes                      Mr. Haggarty, Absent

 

The meeting was adjourned at 8:15 p.m.

 

The next Board meeting is scheduled for January 22, 2018.

 

 

 

 

James LaPoint, Secretary

 
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