Home Meeting Minutes JANUARY 22, 2018
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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Treasurer Timothy Moffitt; Secretary James LaPoint; Assistant Secretary George Firmstone; Mary Peters, Engineer;  Tammy Jensen, Administration; Dan Guinther, Plant Superintendent; Sharon Kinzinger, Lab Supervisor; Anthony Magnotta, Solicitor.

 

Absent

Assistant Treasurer James Brennan

 

Visitors

Randy Heller

Louis Gruber

 

Chairman Theobald called the meeting to order.  The Pledge of Allegiance was recited.  The Chairman opened up discussion regarding Board of Director positions for 2018.  Texas Township notified the Authority that Timothy Moffitt has been reappointed to the Authority Board for a five year term.

 

Motion

On a motion made by James LaPoint and seconded by John Haggarty the Board approved the Authority Board of Directors positions as follows: Jerome Theobald, Chairman; John Haggarty, Vice-Chairman; Timothy  Moffitt, Treasurer; James LaPoint, Secretary; James Brennan, Assistant Treasurer; George Firmstone, Assistant Secretary.  Motion carried.

Roll Call

Mr. Firmstone, Yes                 Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Yes                   Mr. Brennan, Absent

 

Motion

On a motion made by James LaPoint and seconded by Timothy Moffitt the Board reappointed Anthony Magnotta as Authority Solicitor for 2018. Motion carried.

Roll Call

Mr. Moffitt, Yes                      Mr. LaPoint, Yes                      Mr. Haggarty, Yes

Mr. Theobald, Yes                   Mr. Brennan, Absent              Mr. Firmstone, Yes

 

Motion

On a motion made by John Haggarty and seconded by George Firmstone the Board reappointed Entech Engineering, Inc. as the Authority Engineer for 2018.  Motion carried.

Roll Call

Mr. LaPoint, Yes                      Mr. Haggarty, Yes                   Mr. Theobald, Yes

Mr. Brennan, Absent              Mr. Firmstone, Yes                 Mr. Moffitt, Yes

 

Randy Heller reviewed the 4th ¼ 2017 Texas Township Grease Trap Inspection Report with the Board.  Randy told the Board he was resigning as a grease trap inspector for the Authority.  The resignation was effective immediately.  The Board thanked Randy for his years of service. Authority personnel will take over the responsibility of inspecting the grease traps.

 

Louis Gruber reviewed his proposed connection on Old Willow Ave, Honesdale with the Board.  Before construction can begin a Developer’s Agreement and Sewer Main Extension and Dedication Agreement needs to be signed between Mr. Gruber and the Authority. A Texas Township Street Opening Permit will also need to be obtained.

 

Motion

On a motion made by James LaPoint and seconded by George Firmstone the Board accepted the Deed of Easement between 711 JimLin, LLC. and Central Wayne Regional Authority for the Gruber sewer connection.  Motion carried.

Roll Call

Mr. Haggarty, Yes                   Mr. Theobald, Yes                   Mr. Brennan, Absent

Mr. Firmstone, Yes                 Mr. Moffitt, Yes                      Mr. LaPoint, Yes

 

Solicitor’s Report

  1. 1. Acadia Realty Trust

I have corresponded with Acadia Realty Trust with reference to the outstanding easement necessary for realignment of the sewer system on the subject property.  Acadia Realty Trust has attempted to obtain consent from K-Mart as required under the Lease Agreement, however, K-Mart has been uncooperative.

I spoke with Danny at Acadia Realty and advised him that this project must go forward and that since K-Mart is closing in April of 2018, perhaps they could find a provision in their Lease Agreement which would allow the easement to be executed without K-Mart’s consent.

I have been advised by Danny Annibale that the legal department is currently reviewing this matter and that it is Acadia’s objective not to delay our project.

  1. 2. Mr. and Mrs. John Gaik

The Stipulation and proposed Order previously forwarded to Attorney Rydzewski for review and approval has been approved by him.  During a telephone conversation on January 19, 2018, Attorney Rydzewski advised me that he would execute the Stipulation and forward it to my office.

 

  1. 3. Hunter Lefkowski

Mr. Lefkowski is presently scheduled for a non-jury trial in June, 2018 for purposes of establishing a hook-up.  No contact has been received from Mr. Lefkowski despite several telephone messages being left at the telephone number he made available to the Court.

 

  1. 4. RUS

The amended Legal Services Agreement has been approved by Kim Loftus.  Subsequent to its approval, I was informed that billing had exceeded the amount sought in the second Legal Services Agreement.  As a result, it will be necessary to draft a second addendum to the Legal Services Agreement to be approved by RUS and the Authority.

  1. 5. TRE Phase 1

A conference call was held with J.J. from Kleinfelder, Dan Guinther Sharon Kinzinger, Mary Peters, Entech Engineering Inc., and myself last week to discuss a proposed reply to the Environmental Protection Agency’s comments to the Phase I Study of the TRE.

 

During the conference call, it was discussed whether the Authority should seek a Consent Order from Pennsylvania DEP to extend the time necessary to complete the TRE Study.  After consultation with Kleinfelder, it was agreed by Entech, Kleinfelder and myself as consultants for the Authority that a Consent Order would be the last resort. Instead of the Consent Order, it is anticipated that Kleinfelder will complete the study and prepare a report to EPA and PADEP seeking an extension of time for completion of the TRE Study, and requesting that the limits proposed to go into effect later this year and early next year be stayed until such time as a completed TRE Study has been performed.

 

  1. 6. Aqua PA Inc.

I have forwarded correspondence to Aqua PA Inc. with regard to modifying the Water Service Termination Agreement which would allow for water terminations during the winter months due to non-payment of sewer rentals.  To date, I have not received a reply from Aqua PA.

 

  1. 7. Dutchland, Incorporated

The warranty issue with Dutchland, Inc. has been ongoing for several months.  To date, we are still awaiting for cost estimates for installation of liners.  I believe it would be prudent at this time to enter into discussions with Dutchland, Inc. for an extension of our initial limited warranty beyond the ten year period.

  1. 8. Wendy’s/Klas1-LP

A Stipulation and proposed Order of Court was prepared and forwarded to Attorney Patrick Lavelle.  Attorney Lavelle indicated that the temporary construction easement and proposed settlement were approved by him.  He is currently awaiting his client’s input and we should be receiving an executed Stipulation shortly.

 

Motion

On a motion made by James LaPoint and seconded by George Firmstone the Board approved the John and Christine Gaik, and KLAS1-LP Stipulation of Counsel to withdraw their Declarations of Taking with the Court of Common Pleas of Wayne County.  Motion carried.

Roll Call

Mr. Theobald, Yes                   Mr. Brennan, Absent              Mr. Firmstone, Yes

Mr. Moffitt, Yes                      Mr. LaPoint, Yes                      Mr. Haggarty, Yes

 

Engineer’s Report

White Mills Sewer Installation Project

Contract #1 and #2

  • Drawings for Realignment and Additional 3-inch LPSS Provided for Review
  • SCADA – Working with OCC
  • Permitting
  1. PennDOT – Supplement

(a)   Waiting on Revision of Paving

  1. NPDES Stormwater – Waiting on DEP
  2. Post Construction Stormwater – Waiting on DEP
  • Contract # 3 – Interceptor
  1. Pre-Construction Meeting – January 29 at 11:00 am

Toxic Reduction Evaluation

  • Received Comments from EPA/DEP
  • Kleinfelder Proposal
  1. BLM Review and EPA Response: $7,400
  2. DEP/EPA Meeting:                                    $3,500
  3. Revise QASP:                                 $4,800
  4. NPDES Permit Negotiation           $2,200
  5. Total:                                             $17,900

Capital Improvement

  • Projects:
  1. 2018 Sewer Main Replacement
  2. Cliff Street Area
  3. Crestmont Drive Area
  4. Lackawaxen River Interceptor
  5. SBR Tanks
  6. Survey – to be completed by JHA – received most of 2018 Sewer Main Survey

PA Small Water and Sewer Grant

  1. Delaware St. and Lackawaxen River Interceptor Rehabilitation Projects
  2. Resolution
  3. Chairman Theobald will contact Bob Kretschmer at PennDOT regarding the paving stipulations listed on the HOP for the White Mills Project. Drawings for Contract 1 and 2 of the White Mills Project will be submitted to RUS in the near future for review and approval.
  4. Chairman Theobald, Tammy Jensen, and Mary Peters attended a meeting at PA DEP regarding the 2018 Sewer Projects and PennVEST funding.  The PennVEST financing application will be submitted in May for the July PennVEST meeting.
  5. A letter will be sent to Dutchland regarding the SBR tank coatings and extended warranty.

 

Motion

On a motion made by John Haggarty and seconded by James LaPoint the Board approved a proposal from Kleinfelder for a Site Specific Metals Evaluation Study on a time-plus-expense basis not to exceed $17,900.  Motion carried.

Roll Call

Mr. Brennan, Absent              Mr. Firmstone, Yes                 Mr. Moffitt, Yes

Mr. LaPoint, Yes                      Mr. Haggarty, Yes                   Mr. Theobald, Yes

 

Motion

On a motion made by Timothy Moffitt and seconded by George Firmstone the Board adopted Resolution No. 01-22-2018-01, a Resolution requesting a PA Small Water and Sewer Program grant of $389,000 from the Commonwealth Financing Authority to be used for The Delaware Street and Lackawaxen River Interceptor Rehabilitation Projects. Motion carried.

Roll Call

Mr. Firmstone, Yes                 Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Yes                   Mr. Brennan, Absent

 

Motion

On a motion made by Timothy Moffitt and seconded by John Haggarty the Board approved a proposal from Entech Engineering, Inc. to manage and coordinate with PennVEST and contractors during the 2018 Sewer Projects. Based on time and expense in the amount of $28,500.   Motion carried.

Roll Call

Mr. Moffitt, Yes                      Mr. LaPoint, Yes                      Mr. Haggarty, Yes

Mr. Theobald, Yes                   Mr. Brennan, Absent              Mr. Firmstone, Yes

 

Motion

On a motion made by John Haggarty and seconded by James LaPoint the Board approved submitting the plans for Contract #1 and #2 to USDA Rural Development for review and approval once CWRA personnel have completed their review.  Motion carried.

Roll Call

Mr. LaPoint, Yes                      Mr. Haggarty, Yes                   Mr. Theobald, Yes

Mr. Brennan, Absent              Mr. Firmstone, Yes                 Mr. Moffitt, Yes

 

Plant Report

  1. The monthly DMR was presented and reviewed.
  2. Dan met with John Conte at Wayne Memorial Hospital regarding the flows from their cooling tower.  The Hospital will be providing the Authority with meter readings from the tower. There are currently three metered water supplies to the hospital. Two are in use and one will be used when the new addition is completed.
  3. Dan asked permission to attend the annual PRWA Conference.  He will be able to obtain 18 continuing education credits for his operator’s license at the conference.  The Board approved the request.
  4. OCC will be reprogramming the Influent Pump Panel.
  5. In the SBR building a lamp wire for the UV lights burnt up, which burnt a control wire, a circuit board, and heat sensor.  The lamp wire and control wire had to be replaced.
  6. DEL VAL Coating Consultants provided the Authority with three options to coat the SBR tanks with Tnemec Company products. The prices ranged from $2.60 - $4.06 per sq. ft.
  7. The Honesdale Borough Grease Trap Inspection Report was reviewed.

Collection Report

1. Replaced Pump #1 at Cadjaw pump station B-1 with new 5HP pump.  Old pump has worn out volute and is not pumping.

2.  2018 Sewer Main Replacement Project: Opened the rest of the sanitary manholes with JHA on Thursday, January 18th.  They still need to get inverts for storm manholes on Willow Avenue.  Rich Doney said he would be available on Wednesday, January 24th to open the manholes.  A message was left for Chris at JHA regarding the date.

3.  14th Street Project: Reinfurt Excavating will begin the project once there is a break in the weather. We are checking on the area weekly.

4.  The Pump station behind the Route 6 Mall continues to have weekly operating problems.  We have notified Koberlein that we do not want the sewage pumped over to our pump station once theirs has been down due to it turning septic, and creating an odor when it hits our pump station.  Mike had a meeting with the mall owners last week and they are looking into some kind of solution.

5.  We have noticed less grease and odor in our pump station since McDonalds has been closed.  We will keep an eye on it to see what happens once they re-open.

 

Debt Collection Report

  • 92 initial collection letters were mailed.
  • 26 lien pending notices were sent out.
  • 9 lien will be filed with Wayne County Prothonotary
  • Municipal liens on properties total $31,267.50
  • 4 accounts have pending Sheriff Sales.

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • Subpoenas for documents were received on behalf of Joyce Electrical, LLC and Clinton Dennis.
  • A new checking account will be opened for the 2018 Sewer Projects.
  • A thank you note was received from the Haggarty family.
  • A thank you note was received from the Wayne County Food Pantry for a donation made on the Authority’s behalf by Entech Engineering.
  • The Property/Liability/Auto/Workers’ Compensation insurance policies were renewed for 2018 through Turano Insurance Agency.

Motion

On a motion made by James LaPoint and seconded by Timothy Moffitt the Board approved the monthly invoices for payment as presented.  Motion carried.

Roll Call

Mr. Haggarty, Yes                   Mr. Theobald, Yes                   Mr. Brennan, Absent

Mr. Firmstone, Yes                 Mr. Moffitt, Yes                      Mr. LaPoint, Yes

 

Motion

On a motion made by Timothy Moffitt and seconded by George Firmstone the Board adopted Resolution No. 01-22-2018-02 – Destruction of Specific Records as listed in Resolution.  Motion carried.

Roll Call

Mr. Theobald, Yes                   Mr. Brennan, Absent              Mr. Firmstone, Yes

Mr. Moffitt, Yes                      Mr. LaPoint, Yes                      Mr. Haggarty, Yes

 

Motion

On a motion made by George Firmstone and seconded by Timothy Moffitt the Board adopted amendments to the Rules and Regulations, Section V. Grinder Pumps and Section IV Transfers and Termination - proper capping of sewer laterals. Motion carried.

Roll Call

Mr. Brennan, Absent              Mr. Firmstone, Yes                 Mr. Moffitt, Yes

Mr. LaPoint, Yes                      Mr. Haggarty, Yes                   Mr. Theobald, Yes

 

Motion

On a motion made by Timothy Moffitt and seconded by George Firmstone the Board approved Resolution 01-22-2018-03 adopting the PSAB Municipal Retirement Trust and Joinder Agreement for the Employee’s Pension Plan.  Motion carried.

Roll Call

Mr. Firmstone, Yes                 Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Yes                   Mr. Brennan, Absent

 

Motion

On a motion made by John Haggarty and seconded by Timothy Moffitt the Board approved the minutes from the December 18, 2017, meeting as presented.  Motion carried.

Roll Call

Mr. Moffitt, Yes                      Mr. LaPoint, Yes                      Mr. Haggarty, Yes

Mr. Theobald, Yes                   Mr. Brennan, Absent              Mr. Firmstone, Yes

 

Public Comment – none.

 

The meeting was adjourned at 7:51 p.m.

 

The next Board meeting is scheduled for February 26, 2018.

 

 

 

 

James LaPoint, Secretary

 
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