Home Meeting Minutes MARCH 26, 2018
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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Treasurer Timothy Moffitt; Secretary James LaPoint; Assistant Treasurer James Brennan; Assistant Secretary George Firmstone; Mary Peters, Engineer;  Tammy Jensen, Administration; Dan Guinther, Plant Superintendent; Anthony Magnotta, Solicitor.

 

Visitors

John Nilsen

 

Pledge of Allegiance

 

John Nilsen, 1520 West St. Honesdale addressed the Board regarding the number of EDU’s assigned to his property.  A discussion was held.  Mr. Nilsen said he may want to rent again in the future. A form will be sent to Mr. Nilsen to decide whether or not to terminate his second EDU.  If the EDU is terminated he is not allowed to utilize the property as two EDU’s unless another EDU is purchased at that time.  Sewer rent will not be adjusted unless an EDU is terminated.

 

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the Board approved a reduction of one EDU at 1520 West St. Honesdale with the properly signed paperwork.  Motion carried.

Roll Call

Mr. Firmstone, Yes                 Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Yes                   Mr. Brennan, Yes

 

Motion

On a motion made by John Haggarty and seconded by Timothy Moffitt the Board approved the February 26, 2018, meeting minutes as presented. Motion carried.

Roll Call

Mr. Moffitt, Yes                      Mr. LaPoint, Yes                      Mr. Haggarty, Yes

Mr. Theobald, Yes                   Mr. Brennan, Yes                    Mr. Firmstone, Yes

 

Solicitor’s Report

  1. 1. Dutchland

We have received a response from Dutchland regarding tank preparation work.  Dutchland seeks compensation as a subcontractor to the Coating Contractor selected by Central Wayne Regional Authority.  I will defer to Entech Engineering with respect to the technical issues, however, it is my belief at this point that Dutchland has no intent to negotiate an extension of the existing limited structural warranty.

  1. 2. Acadia Realty Trust

After much discussion and emails back and forth the landlord signed the Deed of Easement.  I am awaiting overnight delivery of the Easements.

 

  1. 3. Condemnations for Gaik and Wendy’s/Klas1-LP

Condemnation Actions have been withdrawn, Klas1-LP has executed a Temporary Construction Easement and these matters are resolved.

 

  1. 4. Hunter Lefkowski

Mr. Lefkowski has obtained his sewer connection permit, and is working with the Authority on his connection.

  1. 5. Aqua PA Inc.

Last month I indicated that additional correspondence was forwarded to Aqua, PA, Inc. with regard to modifying the Water Service Termination Agreement.  Unfortunately, that correspondence was not forwarded until earlier this month.  I shall keep you advised as to their intentions.

  1. 6. TRE Phase 1

I have not received any further information regarding the Phase 1 study other than our consultants request for a meeting with DEP and EPA which to my knowledge has not yet been set.

 

  1. 7. RUS

I am still awaiting word from RUS as to what will be necessary to amend the Legal Services Agreement.

 

  1. 8. Interceptor Project

Notice to proceed has been issued to Standard Pipe and it is my understanding that an update will be available from Entech Engineering, Inc. with respect to the progress notes of the meetings.

 

Motion

On a motion made by Timothy Moffitt and seconded by James Brennan the Board approved the Deed of Easement with Acadia Realty Limited Partnership for the White Mills Project.  Motion carried.

Roll Call

Mr. LaPoint, Yes                      Mr. Haggarty, Yes                   Mr. Theobald, Yes

Mr. Brennan, Yes                    Mr. Firmstone, Yes                 Mr. Moffitt, Yes

 

Engineer’s Report

  1. 1) WHITE MILLS SEWER INSTALLATION PROJECT
  2. Contract #1 and #2
    1. Under RUS Review
    2. Permitting:

(1)   PennDOT – Supplement: Received

  1. Contract #3 – Interceptor
    1. Contract Information:

(1)   Contractor: Standard Pipe Services

(a)   Subcontractor: Reinfurt Excavating

(2)   Dates:

(a)   Notice to Proceed: January 29, 2018

(b)   Substantial Completion: January 29, 2019

(c)    Final Completion: February 28, 2019

(3)   Contract Amount: $1,792,350.00

  1. Payment Applications:

(1)   Payment Application No. 1 - $63,365.00 (Recommend for Approval)

  1. Meetings

(1)   Progress Meeting No. 1 – March 6th

(a)   Meeting Minutes Provided

(2)   Progress Meeting No. 2 – April 3rd @ 11:00am

  1. Schedule

(1)   Reinfurt started Feb. 27th

(2)   Interceptor work to start May

  1. Open Items:

(1)   Bypass Plan – Waiting on Contractor

  1. 2) TOXIC REDUCTION EVALUATION
  2. Kleinfelder emailed EPA/DEP for meeting to discuss Sampling Plan
    1. Waiting on Meeting Date – Followed Up Multiple Times
  3. 3) CAPITAL IMPROVEMENT
  4. PennVEST Application
    1. Schedule:

(1)   May – July Meeting

(2)   August – October Meeting

  1. Requirements:

(1)   Environmental Assessments and related Categorical Exclusions

(a)   For areas where replacement of sewer is not in the same trench, PADEP may require full environmental assessments – Waiting on final response

(2)   Alternative Analysis

(3)   User Rate Study

  1. Projects:
    1. 2018 Sewer Main Replacement – Letter of No Prejudice

(1)   Design Drawings Complete*

(2)   Construction Schedule: 2018 Season

(3)   Permits: PennDOT, GP-11, Borough Road Opening

  1. Cliff Street Area

(1)   Review alignment with CWRA

(2)   Construction Schedule: 2019 Season

(3)   Permits: PennDOT, Borough Road Opening

  1. Crestmont Drive Area

(1)   Review alignment with CWRA

(2)   Construction Schedule: 2020 Season

(3)   Permits: PennDOT, Borough Road Opening, NPDES Stormwater

  1. Lackawaxen River Interceptor

(1)   Minor Field Work Required – Need River Levels to Lower

(2)   Construction Schedule: 2019 Season

(3)   Permits: None

  1. SBR Tanks - Letter of No Prejudice

(1)   Construction Schedule: 2018 Season

(2)   Permits: None

  1. 4) CHAPTER 94 (Need Signature)
  2. No Hydraulic or Organic Overloads
    1. 5) Proposals
    2. SBR Tank Rehabilitation
    3. Garage

 

  • A phone conference will be scheduled with Entech and Kleinfelder regarding the Toxic Reduction Evaluation.
  • Capital Improvements - PennVEST will require a letter of no prejudice for any work that will be started prior to our funding approval.  The Authority will be submitting their PennVEST application in August for the October meeting.
  • A phone conference will be scheduled with Entech regarding the engineering costs for design of the SBR Tank Coatings.
  • The additional tapping fees for Wayne Memorial Hospital were discussed. A letter was sent to hospital on March 14th regarding the issue.
  • The SBR tanks Dutchland warranty ends in May of 2021.  A discussion was held regarding the SBR tanks warranty, correspondence from Dutchland, and tank sealants.

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the Board approved the 2017 Chapter 94 report for submission to PADEP.   Motion carried.

Roll Call

Mr. Haggarty, Yes                   Mr. Theobald, Yes                   Mr. Brennan, Yes

Mr. Firmstone, Yes                 Mr. Moffitt, Yes                      Mr. LaPoint, Yes

 

Motion

On a motion made by James LaPoint and seconded by Timothy Moffitt the Board approved a proposal from Entech Engineering for the Authority’s Garage Expansion Project in the amount of $11,400.  Motion carried.

Roll Call

Mr. Theobald, Yes                   Mr. Brennan, Yes                    Mr. Firmstone, Yes

Mr. Moffitt, Yes                      Mr. LaPoint, Yes                      Mr. Haggarty, Yes

 

Collection Report

1.  The Route 6 mall owner, Mark Associates, had Koberlein install two new pumps, guide rails, and a new control panel at pump station behind the Route 6 mall.  The pump station is now locked so we have no access to check on it.  Correspondence has been sent to Mark Associates in order to gain access.

2.  Reinfurt Excavating is working on both the 700 and 800 blocks of Court Street for Contract No. 3 – Interceptor Rehab Project.

3.  Augello installed a new pole at pump station #B2 to replace the one broken during the storm.  Werner Electric has installed a new service panel on the pole, we are waiting for a work order from PP&L to complete the repair.

4.  Texas Township Old Willow Avenue Bridge Project – Contractor Sikora Brothers Paving, Project Manager, Chase Kelch, has concerns with our sewer main at the job site.  He has offered to work with us trying to get a better location on our 3” line.  I have attached his quote.

 

Plant Report

  1. The monthly DMR was presented and reviewed.
  2. The grease trap inspection report was reviewed.
  3. A quote was obtained for a new camera for the collection system.  Dan had viewed camera options at a recent conference.  An Easycam-SL520 from Exeter Supply Co., Inc. would be $8,995.
  4. A quote was obtained for a new natural gas direct vent unit heater 120,000 BTU from Mikulak Heating and Plumbing for the vehicle garage.  The unit and installation would cost $3,850.
  5. Dan reported that the filament bacteria has been hard to control at the plant.
  6. Dan discussed some information he had obtained during his recent conference regarding grease traps.
  7. Belts were purchased for the press.
  8. Sigma Controls repaired the alum pump control panels in the SBR building.
  9. A meeting will be setup on site with Sikora Brothers Paving for the Old Willow Ave Bridge Project.

Debt Collection Report

  • 60 initial collection letters were mailed.
  • 21 lien pending notices were sent out.
  • 1 lien will be filed with Wayne County Prothonotary
  • Municipal liens on properties total $34,964.54
  • 4 accounts have pending Sheriff Sales.
  • 16 accounts are scheduled for water termination on April 19th.

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • Budget figures were reviewed.
  • Protection Engine No. 3 has terminated one of their EDU’s. CWRA inspected the property on March 26th.

Motion

On a motion made by James LaPoint and seconded by John Haggarty the Board approved the monthly invoices for payment as presented.  Motion carried.

Roll Call

Mr. Brennan, Yes                    Mr. Firmstone, Yes     Mr. Moffitt, Yes

Mr. LaPoint, Yes                      Mr. Haggarty, Yes       Mr. Theobald, Yes

 

Motion

On a motion made by James LaPoint and seconded by Timothy Moffitt the Board approved the installation of a Natural Gas Direct Vent Unit Heater by Mikulak Heating & Plumbing in the amount of $3,850.  Motion carried.

Roll Call

Mr. Firmstone, Yes                 Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Yes                   Mr. Brennan, Yes

 

Motion

On a motion made by James LaPoint and seconded by John Haggarty the Board approved the purchase of an Easycam-SL520 camera from Exeter Supply Co., Inc. in the amount of $8,995. Motion carried.

Roll Call

Mr. Moffitt, Yes                      Mr. LaPoint, Yes                      Mr. Haggarty, Yes

Mr. Theobald, Yes                   Mr. Brennan, Yes                    Mr. Firmstone, Yes

Public Comment – none.

 

The meeting was adjourned at 7:50 p.m.

 

The next Board meeting is scheduled for April 23, 2018.

 

 

 

 

James LaPoint, Secretary

 
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