Home Meeting Minutes APRIL 23, 2018
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Meeting Minutes - Meeting Minutes

Present

Vice-Chairman John Haggarty; Secretary James LaPoint; Assistant Treasurer James Brennan; Assistant Secretary George Firmstone; Mary Peters, Engineer;  Tammy Jensen, Administration;  Sharon Kinzinger, Plant Operator; Anthony Magnotta, Solicitor.

 

Absent

Chairman Jerome Theobald and Treasurer Timothy Moffitt

 

Visitors

None

 

Pledge of Allegiance

 

Motion

On a motion made by George Firmstone and seconded by James Brennan the Board approved the March 26, 2018 meeting minutes as presented.  Motion carried.

Roll Call

Mr. Firmstone, Yes                 Mr. Moffitt, Absent                 Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Absent             Mr. Brennan, Yes

 

Motion

On a motion made by George Firmstone and seconded by James LaPoint the Board approved the advertising of Contract 1 and 2 of the White Mills Project once approval is obtained from USDA Rural Development.  Motion carried.

Roll Call

Mr. Moffitt, Absent                 Mr. LaPoint, Yes                      Mr. Haggarty, Yes

Mr. Theobald, Absent             Mr. Brennan, Yes                    Mr. Firmstone, Yes

 

Solicitor’s Report

  1. 1. Dutchland

Based upon our discussion at the last meeting, I will defer to Entech Engineering with respect to technical issues regarding the response received from Dutchland.  However, I believe that it would be worthwhile to once again extend the opportunity to meet with representatives of Dutchland to discuss our intention of coating the individual tanks and in what capacity they would be required to be onsite for the purposes of ensuring that the concrete is properly prepared before the coating is attached.

  1. 2. Hunter Lefkowski

Mr. Lefkowski has obtained his Sewer Connection Permit and is currently working with the Authority on completing his connection.

 

  1. 3. Aqua PA Inc.

Additional correspondence was forwarded to Aqua, PA, Inc., however, I have not received a reply.

  1. 4. TRE Phase 1

I have not received any information regarding the Phase 1 Study other than the continued request for a face-to-face meeting between representatives of DEP, EPA and the Authority consultants which is still outstanding.

 

  1. 5. RUS

I have forwarded additional correspondence to RUS requesting what necessary modifications need to be made to the Legal Services Agreement for purposes of ensuring the outstanding invoices that the Authority currently has on record with my office are going to be appropriately paid through the RUS project.

 

  1. 6. Interceptor Project

I have continued to review progress notes regarding the Interceptor Project and it is my understanding that the General Contractor, Standard Pipe, would like to begin the Interceptor line sometime during the month of May.

 

  1. 7. Unused Permits

We have received correspondence from Ron Bugaj, Esq. on behalf of Indian Orchard Holdings with reference to our Unused Permit Policy.  They would like to address the Board at the meeting on April 23, 2018 regarding what they believe is a substantial hardship afforded to them based upon our February 2, 2018 correspondence.  I have contacted Attorney Bugaj and advised him that the Authority has kept all permit holders aware of the Authority’s Rules and Regulations regarding Unused Sewer Connection Permits since its inception in 2008 and that the Legislature has extended outstanding permits beginning in 2012.

 

Engineer’s Report

  1. 1) WHITE MILLS SEWER INSTALLATION PROJECT
  2. Contract #1 and #2
    1. Under RUS Review – Within next week or 2
    2. Contract #3 – Interceptor
      1. Contract Information:

(1)   Contractor: Standard Pipe Services

(a)   Subcontractor: Reinfurt Excavating

(2)   Dates:

(a)   Notice to Proceed: January 29, 2018

(b)   Substantial Completion: January 29, 2019

(c)    Final Completion: February 28, 2019

(3)   Contract Amount: $1,792,350.00

  1. Payment Applications:

(1)   Payment Application No. 2 - $244,518.13 (Recommend for Approval)

  1. Upcoming Meetings

(1)   Progress Meeting No. 3 – May 2nd @ 11:00 am

  1. Schedule/ Progress

(1)   Reinfurt approximately 50% complete with lateral work

(2)   Interceptor cleaning/televising work to start May

  1. Open Items:

(1)   Bypass Plan – Waiting on Contractor

(2)   SLLA – Need to Obtain

  1. 2) TOXIC REDUCTION EVALUATION
  2. Kleinfelder emailed EPA/DEP for meeting to discuss Sampling Plan
    1. Waiting on Meeting Date – Followed Up Multiple Times
  3. 3) CAPITAL IMPROVEMENT
  4. PennVEST Application
    1. Costs:

(1)   See Attached

  1. Schedule:

(1)   August – October Meeting

  1. Requirements:

(1)   Environmental Assessments and related Categorical Exclusions

(2)   Alternative Analysis

(3)   User Rate Study

  1. Projects:
    1. 2018 Sewer Main Replacement – Letter of No Prejudice

(1)   Design Drawings Complete*

(2)   Construction Schedule: 2018 Season

(3)   Permits:

(a)   PennDOT (Submitted)

(b)   GP-11 (Submitted)

(c)    Borough Road Opening

  1. Cliff Street Area

(1)   CWRA Review

(2)   Construction Schedule: 2019 Season

(3)   Permits:

(a)   PennDOT (To Be Submitted Friday, April 27th)

(b)   Borough Road Opening

  1. Crestmont Drive Area

(1)   CWRA Review

(2)   Construction Schedule: 2020 Season

(3)   Permits: PennDOT, Borough Road Opening, NPDES Stormwater

  1. Lackawaxen River Interceptor

(1)   Field Work Complete

(2)   Package for CWRA Review May 2, 2018

(3)   Construction Schedule: 2019 Season

(4)   Permits: None

  1. SBR Tanks - Letter of No Prejudice

(1)   Construction Schedule: 2018 Season

(2)   Permits: None

  1. 4) GARAGE Addition
  2. Site Meeting Completed
  3. Developing Document for Client Review
    1. 5) DRBC Docket renewal
    2. Due May 31, 2018
      1. 6) Proposal
      2. SBR Tank Rehabilitation

Motion

On a motion made by George Firmstone and seconded by James LaPoint the Board approved Payment No. 2 of the Interceptor Rehabilitation Project- Contract 3 from Standard Pipe Services in the amount of $244,518.13. Payment will be issued upon approval from USDA Rural Development.  Motion carried.

Roll Call

Mr. LaPoint, Yes                      Mr. Haggarty, Yes                   Mr. Theobald, Absent

Mr. Brennan, Yes                    Mr. Firmstone, Yes                 Mr. Moffitt, Absent

 

Advertising for Contract 1 & 2 of the White Mills Project was discussed. USDA Rural Development should be finishing up the plan reviews around the end of April.  It was decided the contracts would be advertising using the local paper and electronically through Penn Bid. A form will be developed so that both the property owner and the Authority’s contractor will acknowledge the location of the property owner’s lateral and grinder pump before construction begins.

 

All property owners with unused permits will be contacted regarding the PA Development Permit Extension Act 31 of 2015. Permit owners will need to start paying 50% of sewer rent beginning in July, 2018, in order to keep their permit active, or terminate their unused permit.

A discussion was held regarding driveway restoration for the Interceptor Project. Some driveways have been disturbed down the middle in order to install a new sewer lateral. Small driveways may only have a small section on either side of the cut.  The Board approved those driveways to be fully restored not just patched. Authority personnel will use their discretion regarding restoration.

 

The Submerged Land License Agreement as part of a GP11 permit needed for the Interceptor Project was discussed.  The agreement is an easement for waterways of Pennsylvania.  Application was made to PADEP.  This permit will allow the Authority to perform maintenance work when necessary on the river interceptors.

 

JHA Companies will be contacted regarding some questions on the survey they prepared for some future Authority projects.

 

A certified letter will be sent to PADEP and EPA regarding the Authority’s Toxic Reduction Evaluation Sampling Plan.  The Authority is not receiving the information they need in order to complete their NPDES Permit renewal that is due in December of 2018. If no response is received, Senator Lisa Baker will be contacted.

 

A proposal for the SBR Tank Rehabilitation Project was reviewed.  Questions were raised as to how much Dutchland would be charging for tank inspection work in order not to void the existing warranty. Entech will be obtaining additional information regarding the cost.  Tammy Jensen will poll the Board once the information has been received for the Board’s decision on the proposal.  Dutchland’s cost would be incorporated in the bid work.

 

Collection Report

1.  Reviewed Cliff Street plans.

2.  Reviewed Crestmont Drive and the hill section plans.

3.  Elevations and inverts from the JHA survey do not seem to be accurate.

4.  Rienfurt Excavating has completed pipe work on Court Street, Dyberry Place, and 13th Street. They have moved on to 14th Street.  The YMCA still needs to be completed.

 

Plant Report

  1. The monthly DMR was presented and reviewed.
  2. The alum pump panels have been repaired and are running well.
  3. The Authority’s DRBC permit renewal is due by May 31, 2018.

Debt Collection Report

  • 77 initial collection letters were mailed.
  • 22 lien pending notices were sent out.
  • 4 lien will be filed with Wayne County Prothonotary
  • Municipal liens on properties total $31,829.76
  • 5 accounts have pending Sheriff Sales.
  • All accounts scheduled for water termination on April 19th either set up payment arrangements, or    paid their account in full.
  • 6 accounts are scheduled for water termination on May 31st.

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • The Authority is still waiting for the signed agreement from UGI for the Brown Street paving.
  • Mr. Nilsen from 1520 West St. Honesdale, attended last month’s meeting in order to reduce an EDU assigned to his property.  He has since changed his mind regarding the EDU termination.
  • Due to lack of response on the part of the property owner, and an inaccurate Real Estate Listing, sewer rent was overcharged at 1303 West Street. The Board authorized a credit on the owner’s sewer rent account.
  • Several property owners have been asked to verify the number of dwelling units they have on their property. On-site inspections will be scheduled when necessary.
  • The Rules & Regulations were discussed. The water termination fees will be added along with an additional reference to the expiration date of sewer connection permits.
  • Agreements for the Interceptor Project were reviewed for acceptance.
  • Relocating the 5th Street Bridge sewer main before Honesdale Borough replaces the bridge was discussed. The project may require at Part II permit from PADEP.  Mary Peters will check with DEP regarding the project.
  • A letter to property owners regarding the dumping of debris over the riverbanks was reviewed. The letter will be sent to some properties included in an upcoming project. The debris is covering sewer mains and manholes. Two manholes have not been located due to the debris.

 

Motion

On a motion made by George Firmstone and seconded by James LaPoint the Board approved the amendments to the Authority Rules and Regulations.  Motion carried.

Roll Call

Mr. Haggarty, Yes                   Mr. Theobald, Absent             Mr. Brennan, Yes

Mr. Firmstone, Yes                 Mr. Moffitt, Absent                 Mr. LaPoint, Yes

 

Motion

On a motion made by George Firmstone and seconded by James LaPoint the Board approved Interceptor Rehabilitation Project Agreements from Linda F. Bartels & Scott J. Smith, two from Mary Ellen Morgan, and two from James B. & Dawn A. Rutherford.  Motion carried.

Roll Call

Mr. Theobald, Absent             Mr. Brennan, Yes                    Mr. Firmstone, Yes

Mr. Moffitt, Absent                 Mr. LaPoint, Yes                      Mr. Haggarty, Yes

 

Motion

On a motion made by James LaPoint and seconded by George Firmstone the Board approved the monthly invoices for payment as presented.  Motion carried.

Roll Call

Mr. Brennan, Yes                    Mr. Firmstone, Yes     Mr. Moffitt, Absent

Mr. LaPoint, Yes                      Mr. Haggarty, Yes       Mr. Theobald, Absent

Public Comment – none.

 

The meeting was adjourned at 8:17 p.m.

 

The next Board meeting is scheduled for May 21, 2018.

 

 

 

 

James LaPoint, Secretary

 
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