Home Meeting Minutes JUNE 25, 2018
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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Treasurer Timothy Moffitt; Secretary James LaPoint; Assistant Treasurer James Brennan; Assistant Secretary George Firmstone; Mary Peters, Engineer;  Heather Kennedy, Administrative Assistant; Dan Guinther, Plant Superintendent; Anthony Magnotta, Solicitor.

 

Visitors

Joseph Cordaro

 

Pledge of Allegiance

 

Joseph Cordaro of Joey C’s addressed the Board regarding grease traps.  A discussion was held and the Board will be sending Joseph a reply.

 

Motion

Tammy Jensen polled the Board of Directors on May 23, 2018, for the approval of a proposal from Reinfurt Excavating in the amount of $4,750.00. The proposal was for additional work on the existing Interceptor Project.

Roll Call

Mr. Brennan, Unavailable                  Mr. Firmstone, Yes                             Mr. Moffitt, Yes

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                               Mr. Theobald, Yes

 

Motion

On a motion made by John Haggarty and seconded by George Firmstone the Board approved the May 21, 2018, meeting minutes as presented. Motion carried.

Roll Call

Mr. Firmstone, Yes                             Mr. Moffitt, Yes                                  Mr. LaPoint, Yes

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Yes

 

Solicitor’s Report

CWRA TRE PHASE I

Last month I reported regarding our telephone conference of May 16, 2018.  To date, my office has received no additional information regarding the status of the TRE.

 

Indian Orchard Holdings Company

Correspondence was forwarded to Attorney Bugaj on April 23, 2018 regarding his client’s request for continuation of unused sewer connection permits.  To date, I have not received a reply to said correspondence.

 

Aqua PA Inc.

Despite additional correspondence being forwarded to Aqua PA Inc., our office has not received a reply.

 

Blue Ridge Cable Technologies Right-of-Way Agreement

Our office has reviewed the Blue Ridge Cable Technologies Right-of-Way Agreement and approved it with the addition of the Tax Parcel I.D. number and inquiry as to the actual cost of obtaining service from Blue Ridge and whether the Authority will be responsible for Blue Ridge’s cost in reaching our property.

 

Engineer’s Report

  1. 1) WHITE MILLS SEWER INSTALLATION PROJECT
  2. Contract #1 and #2
    1. Under RUS Re-Review
    2. Contract #3 – Interceptor
      1. Contract Information:

(1)   Contractor: Standard Pipe Services

(a)   Subcontractor: Reinfurt Excavating

(2)   Dates:

(a)   Notice to Proceed: January 29, 2018

(b)   Substantial Completion: January 29, 2019

(c)    Final Completion: February 28, 2019

(3)   Contract Amount: $1,792,350.00

  1. Payment Applications:

(1)   Payment Application No. 4 - $302,974.00 (Recommend for Approval)

  1. Upcoming Meetings

(1)   Progress Meeting No. 5 – July 9th @ 11:00 am

  1. Schedule/ Progress

(1)   Reinfurt – Restoration Work

(2)   SPS - Interceptor cleaning/televising to pick up at end of June

  1. Open Items:

(1)   Bypass Plan – Awaiting Revised Plan

(2)   GP-11/SLLA – End of June

 

  1. 2) TOXIC REDUCTION EVALUATION
  2. Awaiting response from DEP/EPA

  1. 3) CAPITAL IMPROVEMENT
  2. PennVEST Application
    1. Schedule:

(1)   Application Cut-Off: August 8, 2018

  1. Requirements:

(1)   Letter of No Prejudice - Submitted

(2)   Environmental Assessments and related Categorical Exclusions – Advertised

(3)   Alternative Analysis – To be submitted to DEP July 2, 2018

(4)   User Rate Study – Complete

  1. Projects:
    1. 2018 Sewer Main Replacement

(1)   Design Drawings Complete

(2)   Construction Schedule: 2018 Season

(3)   Permits:

(a)   PennDOT (Resubmitted June 19, 2018)

(b)   GP-11 (Submitted – End of June)

(c)    Borough Road Opening (To be Submitted week of July 2nd)

  1. Cliff Street Area

(1)   Design Drawings Complete

(2)   Construction Schedule: 2019 Season

(3)   Permits:

(a)   PennDOT (Resubmitted June 19, 2018)

(b)   Borough Road Opening

  1. Crestmont Drive Area

(1)   Design Drawings Complete

(2)   Construction Schedule: 2020 Season

(3)   Permits:

(a)   PennDOT (To be Submitted this Week)

(b)   Borough Road Opening

(c)    NPDES Stormwater (To be Submitted this Week)

  1. Lackawaxen River Interceptor

(1)   Design Drawings Complete

(2)   Construction Schedule: 2019 Season

(3)   Permits: None

  1. SBR Tanks

(1)   Design Drawings Complete

(2)   Construction Schedule: 2018 Season

(3)   Permits: None

  1. 4) GARAGE Addition
  2. Issued for Client Review
    1. 5) Texas township bridge
    2. Awaiting Quote from Contractor
      1. 6) 5th Street Bridge
      2. Act 537 Planning Module Required
        1. 7) Proposals
        2. NPDES Permit Renewal and ERP/PPC Plan               
          1. i) NPDES: $7,000
          2. ii) ERP/PPC Plan: $2,200
          3. 2018 Sewer Main
            1. i) Services During Construction: $7,000
            2. ii) Construction Observation: $35,000
            3. Cliff Street Sewer Main
              1. i) Services During Construction: $7,000
              2. ii) Construction Observation: $40,000
              3. Crestmont Street Area Sewer Main
                1. i) Services During Construction: $15,000
                2. ii) Construction Observation: $100,000
                3. Lackawaxen River Interceptor Rehabilitation
                  1. i) Services During Construction: $5,000
                  2. ii) Construction Observation: $40,000

 

Motion

On a motion made by James LaPoint and seconded by John Haggarty the Board approved the Standard Pipe Services, LLC. payment request #4 for $302,974.00.  Payment will be issued upon approval from USDA.  Motion carried.

Roll Call

Mr. Moffitt, Yes                                  Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Yes                                Mr. Firmstone, Yes

 

Motion

On a motion made by Timothy Moffitt and seconded by George Firmstone the Board approved a proposal from Entech Engineering for the NPDES Permit Renewal and ERP/PPC Plan totaling $9,200.00.  Motion carried.

Roll Call

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                               Mr. Theobald, Yes

Mr. Brennan, Yes                                Mr. Firmstone, Yes                             Mr. Moffitt, Yes

 

Motion

On a motion made by Timothy Moffitt and seconded by George Firmstone the Board approved a proposal from Entech Engineering for 2018 Sewer Main Project totaling $42,000. Motion carried.

Roll Call

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Yes

Mr. Firmstone, Yes                             Mr. Moffitt, Yes                                  Mr. LaPoint, Yes

 

Motion

On a motion made by Timothy Moffitt and seconded by George Firmstone the Board approved a proposal from Entech Engineering for the Cliff Street Sewer Main Project totaling $47,000.  Motion carried.

Roll Call

Mr. Theobald, Yes                               Mr. Brennan, Yes                                Mr. Firmstone, Yes

Mr. Moffitt, Yes                                  Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

 

Motion

On a motion made by Timothy Moffitt and seconded by George Firmstone the Board approved a proposal from Entech Engineering for the Crestmont Street Area Sewer Main Project totaling $115,000.  Motion carried.

Roll Call

Mr. Brennan, Yes                                Mr. Firmstone, Yes                             Mr. Moffitt, Yes

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                               Mr. Theobald, Yes

 

Motion

On a motion made by Timothy Moffitt and seconded by George Firmstone the Board approved a proposal from Entech Engineering for the Lackawaxen River Interceptor Rehabilitation Project totaling $45,000.  Motion carried.

Roll Call

Mr. Firmstone, Yes                             Mr. Moffitt, Yes                                  Mr. LaPoint, Yes

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Yes

 

Motion

On a motion made by Timothy Moffitt and seconded by George Firmstone the Board approved advertising for bids for the WWTP Garage Expansion Project.  Motion carried.

Roll Call

Mr. Moffitt, Yes                                  Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Yes                                Mr. Firmstone, Yes

 

Motion

On a motion made by Timothy Moffitt and seconded by John Haggarty the Board approved advertising for SBR Tank Rehabilitation Project Bids upon approval from PennVEST.  Motion carried.

Roll Call

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                               Mr. Theobald, Yes

Mr. Brennan, Yes                                Mr. Firmstone, Yes                             Mr. Moffitt, Yes

 

Collection Report

  1. We received a complaint that sewer was leaking from pump stations B-3 and B-5 at Lake Cadjaw.  Both stations were dyed. Station B-3 has ground water below the station by the lake.  The dye did surface at Station B-5.  Pioneer dig up the discharge line and found a break in the line.  It has been repaired and we will do the final restoration to the lawn area this week.
  2. Reinfurt Excavating has completed all pipe work for Contract No. 3.  They will be working on final restoration this week.
  3. Standard pipe is scheduled to be back to finish cleaning and televising this week.
  4. Augello Excavating has ordered manholes for the Gruber extension.

 

Plant Report

  • A discussion was held regarding the PADEP Inspection Report for the plant and CSO.
  • The headworks had a panel issue. OCC has made a temporary fix.  They are working on correcting the issue.
  • C & M Sales, Inc. has been contracted to fix the Press Building. The repairs will be covered under the Authority insurance.
  • The UV issue is being repaired.
  • The monthly discharge monitoring report was reviewed.
  • The grease trap inspection report was reviewed.

 

A phone conference will be set up with Entech, Tony Magnotta, Dan, and Joseph Schwarz from Kleinfelder regarding the TRE.

 

Debt Collection Report

  • 63 Initial collection letters were mailed.
  • 23 Lien Pending letters were sent out.
  • 1 Lien will be filed with the Wayne County Prothonotary.
  • 4 accounts entered for water termination on July 26th
  • Municipal liens on properties total $29,255.39.
  • 4 accounts have pending sheriff sales.

Motion

On a motion made by George Firmstone and seconded by James LaPoint the Board approved the Right-Of-Way Agreement between CWRA and Blue Ridge Cable Technologies, Inc. for internet cable service at 574 Bucks Cove Road. Motion carried.

Roll Call

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Yes

Mr. Firmstone, Yes                             Mr. Moffitt, Yes                                  Mr. LaPoint, Yes

 

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the Board approved the Dime Bank Line of Credit increase from $250,000 to $500,000. Motion carried.

Roll Call

Mr. Theobald, Abstain                        Mr. Brennan, Yes                                Mr. Firmstone, Yes

Mr. Moffitt, Yes                                  Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

 

Motion

On a motion made by George Firmstone and seconded by James LaPoint the Board approved The Dime Bank Letter of Credit for the Willow Avenue PennDOT HOP in the amount of $310,000. Motion carried.

Roll Call

Mr. Brennan, Yes                                Mr. Firmstone, Yes                             Mr. Moffitt, Yes

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                               Mr. Theobald, Abstain

 

Motion

On a motion made by George Firmstone and seconded by James LaPoint the Board approved The Dime Bank Letter of Credit for the Cliff Street PennDOT HOP in the amount of $396,000. Motion carried.

Roll Call

Mr. Firmstone, Yes                             Mr. Moffitt, Yes                                  Mr. LaPoint, Yes

Mr. Haggarty, Yes                               Mr. Theobald, Abstain                        Mr. Brennan, Yes

 

Chairman Theobald abstained from voting as he is an employee of The Dime Bank.

 

The monthly invoices and financial reports were reviewed.

 

Motion

On a motion made by James LaPoint and seconded by Timothy Moffitt the Board approved the monthly invoices for payment as presented. Motion carried.

Roll Call

Mr. Moffitt, Yes                                  Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Yes                                Mr. Firmstone, Yes

 

Motion

On a motion made by John Haggarty and seconded by George Firmstone the Board approved to accept the Interceptor Project Agreement between Philip & Leane Provanzano and the Authority. Motion carried.

Roll Call

Mr. Theobald, Yes                               Mr. Brennan, Yes                                Mr. Firmstone, Yes

Mr. Moffitt, Yes                                  Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

 

Correspondence was sent to Frank Soohoo certified and regular mail on May 17, 2018, regarding non-payment of his Dischargeless rate for 441 Riverside Dr. Honesdale. Under Authority Rules & Regulations, non-payment can result in the termination of the sewer permit for the property. The certified mail was returned unsigned. The Authority will make an additional attempt to contact the property owner.

 

Easements are needed from two property owners in order to relocate the low pressure sewer main for the Texas Township Bridge Replacement Project at Brook Road and Old Willow Ave.

 

Billing will begin in July for property owners with unused permits. The Commonwealth of PA Development Permit Extension Act 31 0f 2015 did not extend the expiration date of the permits. Property owners were notified several months ago to make a decision whether to terminate their permits or keep them active under the Dischargeless rate or Escrow as per Authority Rules & Regulations.

 

Billing adjustments were made for 1008 Main Street, Honesdale.

Public Comment – none.

 

The meeting was adjourned at 7:45 p.m.

 

The next Board meeting is scheduled for July 23, 2018.

 

 

 

 

James LaPoint, Secretary

 
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