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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Treasurer Timothy Moffitt; Assistant Treasurer James Brennan; Assistant Secretary George Firmstone; Mary Peters, Engineer;  Tammy, Administrator; Dan Guinther, Plant Superintendent; Anthony Magnotta, Solicitor.

 

Absent

Secretary James LaPoint

 

Visitors

 

Pledge of Allegiance

 

Tammy Jensen polled the Board of Directors for permission to advertise the 2018 Sewer Main Replacement Project with a pre-bid meeting to be held on August 7th. Jerome Theobald – Yes, John Haggarty – Yes, Timothy Moffitt – Yes, George Firmstone – Yes.

 

Motion

On a motion made by George Firmstone and seconded by James Brennan the Board approved the June 25, 2018, meeting minutes as presented. Motion carried.

Roll Call

Mr. Firmstone, Yes                             Mr. Moffitt, Yes                                  Mr. LaPoint, Absent

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Yes

 

Solicitor’s Report

  1. 1. CWRA Metals Study

Since last month, detailed emails have been exchanged between our consultant JJ Schwartz, PA DEP-Phil Amico, and the EPA. The conclusion appears to be that the Authority will conduct the test in accordance with EPA standards outlined in a previous correspondence with the exception of the sampling points, which will be established near the plant rather than downstream.  I will defer to Mary Beth Peters of Entech Engineering, Inc. for a scientific explanation of what is occurring, however, it does appear that we are near resolution of how to conduct the study and how to pull the samples.

 

A discussion was held regarding the TRE. River sampling points were discussed.  Dan, Jerry, and Mary will have a conference call with JJ from Kleinfelder on July 24th.

 

  1. 2. Indian Orchard Holdings Company

Indian Orchard Holdings Company has filed a Writ of Summons notifying the Authority of its intention to sue the Authority.  As you may recall, we received correspondence from Attorney Bugaj regarding Indian Orchard Holdings Company’s request for continuation of unused sewer permits.  The Authority responded by correspondence dated April 23, 2018 giving alternatives to Indian Orchard to either pay one-half of the sewer rental as a discharge less rate or terminate the permits that are not needed.

 

  1. 3. Aqua PA Inc.

I have not received any reply from Aqua PA Inc. regarding our request for winter termination water services under the Water Service Act.

  1. 4. Old Willow Avenue Bridge Project

I have prepared an Intergovernmental Agreement with respect to Texas Township and Central Wayne Regional Authority for the removal of our sewer line from the proposed bridge.  I have been made aware of a number of issues pertaining to the project which has not yet been resolved.

  1. 5. Interceptor Project

I continue to review the status reports regarding the Interceptor Project.  I will defer to Mary Beth Peters of Entech for the actual status of the project.

  1. 6. Roman Grzejka

I have spoken with Thomas Farley who advised me that he does not believe that there is any legal basis for the Authority to collect legal fees for its professional consultants unless it is specifically stated in the Rules and Regulations.

 

Engineer’s Report

1) WHITE MILLS SEWER INSTALLATION PROJECT

  1. Contract #1 and #2
    1. Advertised for Bid:

(1)  Mandatory Pre-Bid August 7th at 9:00 am

(2)  Bids Due August 27th at 3:00 pm

  1. Contract #3 – Interceptor
    1. Contract Information:

(1)  Contractor: Standard Pipe Services

(a)   Subcontractor: Reinfurt Excavating

(2)  Dates:

(a)   Notice to Proceed: January 29, 2018

(b)  Substantial Completion: January 29, 2019

(c)   Final Completion: February 28, 2019

(3)  Contract Amount: $1,792,350.00

  1. Payment Applications:

(1)  Payment Application No. 5 - $88,421.25 (Recommend for Approval)

  1. Change Order Request:

(1)  Change Order No. 1 - $16,954.37 (Recommend for Approval)

(a)   Cast Iron Road Boxes

(b)  Additional Cleanouts

(c)   Additional Driveway Paving

  1. Upcoming Meetings

(1)  Progress Meeting No. 6 – August 7th @ 11:30 am

  1. Schedule/ Progress

(1)  Reinfurt – Pavement Restoration

(2)  SPS - Interceptor Cleaning/Televising

  1. Open Items:

(1)  Bypass Plan – Awaiting Revised Plan

(2)  GP-11/SLLA – Awaiting Official SLLA

 

  1. 2) TOXIC REDUCTION EVALUATION
  2. Possible Sampling Plan In-place
    1. DEP to Discuss Final Concerns with JJ/CWRA
  3. 3) CAPITAL IMPROVEMENT
  4. PennVEST Application
    1. Schedule:

(1)  Application Cut-Off: August 8, 2018

  1. Bidding Documents Submitted to DEP for Review
  2. Projects:
    1. 2018 Sewer Main Replacement

(1)  Advertised for Bid:

(a)   Mandatory Pre-Bid August 7th at 10:30 am

(b)  Bids Due August 27th at 3:00 pm

(2)  Permits:

(a)   PennDOT – Minor Items

(b)  GP-11 - Received

(c)   Borough Road Opening – Under Borough Review

  1. Cliff Street Area

(1)  Construction Schedule: 2019 Season

(2)  Permits:

(a)   PennDOT – Minor Items

(b)  Borough Road Opening – To be Submitted Closer to Construction

  1. Crestmont Drive Area

(1) Construction Schedule: 2020 Season

(2)  Permits (To be submitted closer to project start):

(a)   PennDOT, Borough Road Opening, NPDES Stormwater

  1. Lackawaxen River Interceptor

(1)  Construction Schedule: 2019 Season

(2)  Permits: None

  1. SBR Tanks

(1)  Advertised for Bid:

(a)   Mandatory Pre-Bid August 7th at 1:00 pm

(b)  Bids Due August 27th at 3:00 pm

 

  1. 4) GARAGE Addition
    1. Will be Advertised for Bid this Week:

(1)  Bids Due August 27th at 3:00 pm

  1. 5) Texas township bridge
  2. Received Quote from Contractor

The SBR Tank Project will be pulled from the PennVEST Letter of No Prejudice application.

 

Motion

On a motion made by Timothy Moffitt and seconded by John Haggarty the Board approved the Standard Pipe Services, LLC. payment request #5 for $88,421.25.  Payment will be issued upon approval from USDA.  Motion carried.

Roll Call

Mr. Moffitt, Yes                                  Mr. LaPoint, Absent                            Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Yes                                Mr. Firmstone, Yes

 

Motion

On a motion made by Timothy Moffitt and seconded by George Firmstone the Board approved Change Order No. 1 for Standard Pipe Services in the amount of $16,954.37.  Motion carried.

Roll Call

Mr. LaPoint, Absent                            Mr. Haggarty, Yes                               Mr. Theobald, Yes

Mr. Brennan, Yes                                Mr. Firmstone, Yes                             Mr. Moffitt, Yes

 

Collection Report

Interceptor Rehab Project

  • Reinfurt has completed all the pipe work.  Most of the final restoration is complete.  They are working on removing old pave to replace driveways this week.
  • Standard pipe still has to camera and clean from the Courthouse to 4th Street.  They will he back the first week of August to finish pre-cleaning and prepare for pipe lining.  The manhole lining crew will be onsite this week to finish lining the manholes.

Plant Report

  • The monthly discharge monitoring report was reviewed.
  • The SBR tanks will be taken off-line one at a time to treat for filament.
  • A new air dryer and belts were installed on the compressor.
  • OCC replaced an output card on the PLC for the headworks building.
  • The transducer for the SBR tanks was obsolete. A new one, along with a spare was ordered. 
  • A new contract for sludge hauling will be advertised for bids.
  • The plant fence was fixed from previous vehicle damage.
  • The grease trap inspection report was reviewed. A few businesses needed re-inspection.

 

Debt Collection Report

  • 63 Initial collection letters were mailed.
  • 16 Lien Pending letters were sent out.
  • 3 Liens will be filed with the Wayne County Prothonotary.
  • 4 accounts are entered for water termination on July 26th
  • 8 accounts are entered for water termination on August 23rd
  • Municipal liens on properties total $20,858.72.
  • 3 accounts have pending sheriff sales.

 

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • The Budget report was reviewed.
  • The Texas Township Supervisors signed the Intergovernmental Cooperation Agreement between the Township and the Authority regarding the Old Willow Ave Bridge Project.
  • Chairman Theobald and Secretary LaPoint signed the Authority’s GP11 Permit License Agreement for the interceptor line in the Lackawaxen River. The permit will be issued by PADEP.

 

Motion

On a motion made by George Firmstone and seconded by Timothy Moffitt the Board approved the Intergovernmental Cooperation Agreement between Texas Township and the Authority for the Old Willow Ave Bridge Project. Motion carried.

Roll Call

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Yes

Mr. Firmstone, Yes                             Mr. Moffitt, Yes                                  Mr. LaPoint, Absent

 

Motion

On a motion made by Timothy Moffitt and seconded by John Haggarty the Board approved Resolution 07-18-2018-01 – Resolution to Apply for Financial Assistance through the Pennsylvania Infrastructure Investment Authority.  Motion carried.

Roll Call

Mr. Theobald, Yes                               Mr. Brennan, Yes                                Mr. Firmstone, Yes

Mr. Moffitt, Yes                                  Mr. LaPoint, Absent                            Mr. Haggarty, Yes

 

Motion

On a motion made by John Haggarty and seconded by George Firmstone the Board approved a Letter of Responsibility for the PennVEST application for financial assistance.  Motion carried.

Roll Call

Mr. Brennan, Yes                                Mr. Firmstone, Yes                 Mr. Moffitt, Yes

Mr. LaPoint, Absent                            Mr. Haggarty, Yes                   Mr. Theobald, Yes

 

Motion

On a motion made by Timothy Moffitt and seconded by George Firmstone the Board approved a 3-credit course at Keystone College for Tammy Jensen. Motion carried.

Roll Call

Mr. Firmstone, Yes                             Mr. Moffitt, Yes                                  Mr. LaPoint, Absent

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Yes

 

Motion

On a motion made by Timothy Moffitt and seconded by John Haggarty the Board approved the monthly invoices for payment as presented.  Motion carried.

Roll Call

Mr. Moffitt, Yes                                  Mr. LaPoint, Absent                            Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Yes                                Mr. Firmstone, Yes

Public Comment – none.

 

The meeting was adjourned at 7:49 p.m.

 

The next Board meeting is scheduled for August 27, 2018.

 

 

 

Tammy Jensen, Acting Secretary

 
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