Home Meeting Minutes AUGUST 27, 2018
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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Treasurer Timothy Moffitt; Secretary James LaPoint;  Assistant Treasurer James Brennan; Assistant Secretary George Firmstone; Mary Peters, Engineer;  Ed Pietroski, Engineer; Tammy Jensen, Administrator; Dan Guinther, Plant Superintendent; Anthony Magnotta, Solicitor.

 

Visitors

None

 

Pledge of Allegiance

 

On August 6, 2018, Tammy Jensen polled the Board regarding PennVEST Resolution 08-06-2018-01 – Reimbursement Resolution for Project Costs and a Statement of Official Intent to Reimburse. All members of the Board agreed to the Resolution and Statement for submission to PennVEST.

 

Motion

On a motion made by Timothy Moffitt and seconded by George Firmstone the Board approved the July 23, 2018, meeting minutes as presented. Motion carried.

Roll Call

Mr. Firmstone, Yes                             Mr. Moffitt, Yes                                  Mr. LaPoint, Yes

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Absent

 

Garage Expansion Project Bids – The Authority accepts the lowest responsible and responsive bidder for bid projects.

  1. D & M Construction Unlimited            $236,000
  2. J.S. General Contracting, Inc.            $265,000
  3. Multiscape Inc.                                   $236,812

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the Board approved upon Solicitor and Engineers Review, the bid from D & M Construction Unlimited for the Garage Expansion Project in the amount of $236,000.00.  Motion carried.

Roll Call

Mr. Moffitt, Yes                                  Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Yes                                Mr. Firmstone, Yes

 

White Mills Contract No. 1 – Low Pressure Sewer Installation Project - The Authority accepts the lowest responsible and responsive bidder for bid projects.

  1. DOLI Construction Corporation          $5,388,038
  2. James T. O’Hara, Inc.                          $5,246,375
  3. Leeward Construction, Inc.                 $5,193,193
  4. Linde Corporation                               $7,699,845
  5. Pioneer Construction, Co., Inc.           $6,118,529
  6. Sippel Development, Inc.                    $5,296,296

Motion

On a motion made by Timothy Moffitt and seconded by John Haggarty the Board approved upon review by the Authority Solicitor and Engineer, the bid from Leeward Construction, Inc. for White Mills Contract No. 1 – Low Pressure Sewer Installation in the amount of $5,193,193.00. Motion carried.

Roll Call

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                               Mr. Theobald, Yes

Mr. Brennan, Yes                                Mr. Firmstone, Yes                             Mr. Moffitt, Yes

 

White Mills Contract No. 2 – Pump Station, Conditioning Station, and Sanitary Sewer Installation Project - The Authority accepts the lowest responsible and responsive bidder for bid projects.

  1. DOLI Construction Corporation          $2,643,908
  2. James T. O’Hara, Inc.                          $2,898,100
  3. Leeward Construction, Inc.                 $2,562,845
  4. Linde Corporation                               $3,610,410
  5. Pioneer Construction, Co., Inc.           $2,540,059
  6. Sippel Development, Inc.                    $2,426,425

Motion

On a motion made by James LaPoint and seconded by George Firmstone the Board approved upon review by the Authority Solicitor and Engineer, the bid from Sippel Development, Inc. for White Mills Contract No. 2 – Pump Station, Conditioning Station, and Sanitary Sewer Installation Project in the amount of $2,426,425.00. Motion carried.

Roll Call

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Yes

Mr. Firmstone, Yes                             Mr. Moffitt, Yes                                  Mr. LaPoint, Yes

 

Solicitor’s Report

  1. 1. CWRA Metals Study

A completed CWRA Metals Study document has been forwarded to Pennsylvania DEP for review and approval as of August 13, 2018.

 

  1. 2. Indian Orchard Holdings Company

I have not heard from Attorney Bugaj.  Would the Authority want to proceed with the Praecipe for a Rule to File Complaint or wait for the litigation to move forward?  In the event the Authority decides not to file for a Rule to file a Complaint, the Court on its own motion may, after two (2) years of non-action, dismiss a lawsuit.

 

  1. 3. Aqua PA Inc.

There has been no correspondence received from Aqua PA Inc. regarding our request for winter termination of water services to non-payers of sewer rentals under the Water Service Act.

  1. 4. Old Willow Avenue Bridge Project

I will defer to Mary Beth Peters of Entech for full discussion of the Old Willow Avenue Bridge project.  An Intergovernmental Agreement was executed by both the Authority and Texas Township.

  1. 5. Roman Grzejka

Correspondence was forwarded to Attorney Farley with reference to Mr. Grzejka’s request for relief from the attorneys’ fees associated with his easement which was changed to accommodate his potential future construction of a garage.  Said correspondence was forwarded to Attorney Farley on July 25, 2018.  To date, I have not received a response.

  1. 6. DEP Notice of Violation

A Notice of Violation was received by the Authority on July 20, 2018 with reference to monitoring periods during calendar years 2014, 2015, 2016, 2017 and 2018.  The majority of the violations are for total suspended solids with total phosphorus and fecal coliform on a couple of occasions.  A response was forwarded by the Authority to the Pennsylvania DEP on July 31, 2018, however, to date I have not heard anything further with reference to the Notice of Violation.

  1. 7. White Mills Railroad Crossing Insurance

A question arose from our contractor regarding whether separate railroad insurance needed to be obtained pursuant to our agreement with the railroad for easement purposes.  Both Entech Engineering and our insurance carrier, Turano Insurance, agreed with the recommendation that the contractor purchase separate insurance with regard to work being performed in the railroad right-of-way.

  1. 8. Capital Improvement Project

I have reviewed the Engineer’s report of July 23, 2018 with attached Preliminary Finances and Design for the 2018-2020 Capital Improvement Project and provided the Authority with an estimate for what I believe will be the cost of legal fees during the project.

A discussion was held regarding the TRE sampling points.  The Authority feels that several suggested areas may not be safe for Authority employees.

 

Engineer’s Report

  1. 1) WHITE MILLS SEWER INSTALLATION PROJECT
  2. Contract #1 and #2
    1. Bids Due Today
    2. Contract #3 – Interceptor
      1. Contract Information:

(1)   Contractor: Standard Pipe Services

(a)   Subcontractor: Reinfurt Excavating

(2)   Dates:

(a)   Notice to Proceed: January 29, 2018

(b)   Substantial Completion: January 29, 2019

(c)    Final Completion: February 28, 2019

(3)   Contract Amount: $1,792,350.00

  1. Payment Applications:

(1)   Payment Application No. 6 - $53,716.02*

  1. Change Order Request:

(1)   Change Order No. 1 - $16,504.38

(a)   Cast Iron Road Boxes

(b)   Additional Cleanouts

(c)    Additional Driveway Paving

  1. Upcoming Meetings

(1)   Progress Meeting No. 6 – September 5th at 9:00 am

  1. Schedule/ Progress

(1)   SPS - Interceptor Cleaning/Televising – To be on site the week of Sep. 4th

  1. Open Items:

(1)   Bypass Plan – In Progress

(2)   GP-11/SLLA – Received

 

  1. 2) TOXIC REDUCTION EVALUATION
    1. QASP Resubmitted to DEP on August 14, 2018
    2. 3) CAPITAL IMPROVEMENT
    3. PennVEST Application
      1. Submitted August 7, 2018
      2. Board Meeting: October 17, 2018
      3. Projects:
        1. 2018 Sewer Main Replacement

(1)   Advertised for Bid:

(a)   Mandatory Pre-Bid August 7th at 10:30 am

(b)   Bids Due September 10, 2018 at 3:00 pm

(2)   Permits:

(a)   Received all Permits (PennDOT, GP-11, and Borough Road)

  1. Cliff Street Area

(1)   Construction Schedule: 2019 Season

(2)   Permits:

(a)   PennDOT – Resubmitted August 9, 2018

(b)   Borough Road Opening – To be Submitted Closer to Construction

  1. Crestmont Drive Area

(1)   Construction Schedule: 2020 Season

(2)   Permits (To be submitted closer to project start):

(a)   PennDOT, Borough Road Opening, NPDES Stormwater

  1. Lackawaxen River Interceptor

(1)   Construction Schedule: 2019 Season

(2)   Permits: None

  1. SBR Tanks

(1)   Advertised for Bid:

(a)   Mandatory Pre-Bid August 7th at 1:00 pm

(b)   Bids Due September 10, 2018 at 3:00 pm

 

  1. 4) GARAGE Addition
    1. Bids Due Today

  1. 5) Texas township bridge
  2. Construction Schedule Unknown

The grinder pumps for the White Mills Project will require 30 AMP breakers.  Project bidders brought up the question as to who would be responsible to certify the required electrical service is in place. The Authority will work with Texas Township to have an inspection prior to connecting the grinder pumps. Tammy will check with RUS to see if the expense would be covered.

 

Standard Pipe will be resubmitting payment request No. 6 due to a prior mix up of material and costs.  The Authority has a credit which will be split between requests 6 & 7.

 

The Sewage Facilities Planning Module Application for the relocation of the sewer main under the 5th Street Bridge has been prepared.  Honesdale Borough needs to sign the application before it is submitted to DEP.

 

Collection Report

1.  We have another air release valve at Lake Cadjaw that is stuck open.  We are waiting on the parts to rebuild it, so we can put it back on

2. Pioneer will be forwarding a quote for repairs to the manhole at the intersection of 10th Street and Church Street and the intersection of Park Street and Main Street.

3.  The area around Cadjaw pump station B-5 has been extremely wet.  We dig it up and repaired the leak.  We have been running dye through the pump station and have not seen it surface yet.  Texas Township replaced a storm pipe and cleaned ditches and diverted a lot of water towards the pump station.

4.  Reinfurt Excavating will be completing some work for Aqua on Maple Avenue.  We have an 8” clay sewer line in the area that is full of roots and has some crazy bends in it.  We should look at replacing some of it when he is there.  This line is off the PennDOT Road and goes through private property.

5.  Mike Baduad replaced a sewer lateral at 366 Ridge Street.  The lateral was 27’ away from the location on the plans.  This is why we need to have good inspectors on the job when lines are installed.  Under the new PA one call laws we would be responsible and he could have back charged us for his time spent looking for the lateral.  The Authority could also be subject to fines enforced by the PUC who controls PA one call.

6.  Reinfurt has a few punch list items to finish for restoration on the interceptor project.

7.  Standard Pipe should be back in September to resume work on the interceptor project.

 

Plant Report

  • The monthly discharge monitoring report was reviewed.
  • The plant’s phosphorus levels have been elevated.
  • There seems to be a power problem affecting the alum pumps. The fail to start signal is lit. Dan is investigating and looking into a voltage detector to determine the problem. He has reset the VFD and SCADA system.
  • Due to its effects on bacteria Dan may have to cease or decrease acceptance of hauled in waste during the winter months.
  • Dan met with representatives from DEP and the railroad regarding the future possibility of the railroad hauling sludge for mine acclamation.
  • A discussion was held on information that will be included in a letter to the new connections in White Mills about properly maintaining their grinder pumps.
  • A response was sent to PADEP regarding their July 20, 2018 Notice of Violation received for the monitoring period of June 2014 – May 2018.

Motion

On a motion made by James LaPoint and seconded by John Haggarty the Board approved the purchase of a flow proportional single board computer SBR controller from Integrated Controls in the amount of $3,989.00. Motion carried.

Roll Call

Mr. Theobald, Yes                               Mr. Brennan, Yes                                Mr. Firmstone, Yes

Mr. Moffitt, Yes                                  Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

 

Quotes were reviewed for a new riding mower for the plant. The current mower is 13 years old and the deck needs significant repairs.

 

Motion

On a motion made by James LaPoint and seconded by Timothy Moffitt the Board approved the purchase of a Scag riding mower from R3 Hardware in the amount of $6,087.70.  Motion carried.

Roll Call

Mr. Brennan, Yes                                Mr. Firmstone, Yes                 Mr. Moffitt, Yes

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                   Mr. Theobald, Yes

 

Debt Collection Report

  • 69 Initial collection letters were mailed.
  • 24 Lien Pending letters were sent out.
  • 1 Lien will be filed with the Wayne County Prothonotary.
  • 1 account will have their water terminated on August 23rd.
  • 5 accounts are entered for water termination on September 27th
  • Municipal liens on properties total $20,620.43.l
  • 1 account has a pending sheriff sales.

 

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • The 2019 Minimum Municipal Obligation for the Authority’s Pension Plan was presented to the Board of Directors.
  • The owner of 441 Riverside Dr. Honesdale has failed to pay the sewer rent on their unused permit. The last payment received on the account was April 20, 2017.  Several attempts have been made to contact the property owner. Section VII of the Authority Rules and Regulations allows the permit to be terminated for non-payment after a period of (6) six months.
  • The Board approved the purchase of a new computer for the office from Stanton Office Equipment.
  • The Board approved payment for the pole survey fee to Blue Ridge Communications for possible future connection to cable for internet and phone service.
  • Contact has been made with Aqua Pennsylvania regarding winter water terminations. Heather and Tammy will be working out the details with them.
  • Possible grant projects through PA DCED were discussed.
  • The property owners at 1999 Roosevelt Hwy, Honesdale have not installed the required grease interceptor on their dishwasher.  After repeated correspondence and non-compliance the Board approved issuing the property owner at $300.00 fine as per Section IX of the Authority Rules & Regulations.

 

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the Board approved the termination of the sewer connection permit under Frank Soohoo at 441 Riverside Dr. Honesdale, PA 18431. The termination is made according to Section VII of the Central Wayne Regional Authority Rules and Regulations.  Motion carried.

Roll Call

Mr. Firmstone, Yes                             Mr. Moffitt, Yes                                  Mr. LaPoint, Yes

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Yes

 

Motion

On a motion made by John Haggarty and seconded by George Firmstone the Board approved the modification of a $500,000.00 line of credit at The Dime Bank for PennVEST funding.  Motion carried.

Roll Call

Mr. Moffitt, Yes                                  Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Yes                                Mr. Firmstone, Yes

 

Motion

On a motion made by James LaPoint and seconded by Timothy Moffitt the Board approved the monthly invoices for payment as presented.

Roll Call

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                               Mr. Theobald, Yes

Mr. Brennan, Yes                                Mr. Firmstone, Yes                             Mr. Moffitt, Yes

 

Motion

On a motion made by Timothy Moffitt and seconded by James Brennan the Board approved Change Order No. 1 for Standard Pipe Services in the amount of $16,504.38. The change order is for cast iron road boxes, additional cleanouts, and additional driveway paving under Contract No. 3 – Interceptor Project. The change order replaces Change Order No. 1 approved by the Board on July 23, 2018.

Roll Call

Mr. Haggarty, Yes                               Mr. Theobald, Yes                   Mr. Brennan, Yes

Mr. Firmstone, Yes                             Mr. Moffitt, Yes                      Mr. LaPoint, Yes

 

Public Comment – none.

 

The meeting was adjourned at 8:25 p.m.

 

The next Board meeting is scheduled for September 24, 2018.

 

 

 

James LaPoint, Secretary

 

 
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