Home Meeting Minutes JANUARY 28 2019
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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Treasurer Timothy Moffitt; Secretary James LaPoint; Assistant Treasurer James Brennan; Assistant Secretary George Firmstone; Mary Peters, Engineer; Anthony Magnotta, Solicitor; Tammy Jensen, Administrator; Dan Guinther, Plant Superintendent.

Absent

Vice-Chairman John Haggarty

Visitors

Joe Cordaro

 

Pledge of Allegiance

 

Joe Cordaro addressed the Board regarding the $300 penalty he paid for failure to comply with Section II: Grease Interceptors of the Authority’s Rules and Regulations. He asked the Board to consider issuing him a refund for the penalty and make a motion determining their decision.

 

Motion

On a motion made by James LaPoint and seconded by George Firmstone the Board approved the 2019 Board positions as follows:

Chairman – Jerome Theobald                         Vice-Chairman – John Haggarty

Secretary – James LaPoint                              Treasurer – Timothy Moffitt

Assistant Secretary – George Firmstone        Assistant Treasurer – James Brennan

Motion carried.

Roll Call

Mr. Firmstone, Yes                              Mr. Moffitt, Yes                                  Mr. LaPoint, Yes

Mr. Haggarty, Absent                          Mr. Theobald, Yes                               Mr. Brennan, Yes

 

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the Board approved the reappointment of Entech Engineering, Inc. as Authority Engineer and Anthony Magnotta, Esq. as Authority Solicitor for 2019.  Motion carried.

Roll Call

Mr. Moffitt, Yes                                  Mr. LaPoint, Yes                                  Mr. Haggarty, Absent

Mr. Theobald, Yes                               Mr. Brennan, Yes                                Mr. Firmstone, Yes

 

 

 

 

 

Motion

On a motion made by Timothy Moffitt and seconded by James Brennan the Board approved the December 17, 2018, meeting minutes for approval as presented. Motion carried.

Roll Call

Mr. LaPoint, Yes                                  Mr. Haggarty, Absent                          Mr. Theobald, Yes

Mr. Brennan, Yes                                Mr. Firmstone, Yes                              Mr. Moffitt, Yes

 

Solicitor’s Report

  1. 1. Indian Orchard Holdings Company

I have prepared a letter to Attorney Bugaj with respect to Indian Orchard Holdings Company since I have been unable to schedule a meeting with him in an attempt to resolve this matter.  The letter is attached for your review.

 

  1. 2. DEP Notice of Violation

There has been no change from my prior report with respect to the violation dated July 20, 2018.

  1. 3. PennVEST Funding Application

The office is working diligently with PennVEST in altering the original funding application with removal of the Crestmont project.  We have a status conference scheduled via telephone conference with PennVEST during the month of February.

  1. 4. White Mills Contract #1

All necessary documents pertaining to Contract #1 have been reviewed and executed.

  1. 5. Aqua/CWRA Cost Savings Agreement

The Cost Savings Agreement has been reviewed by Aqua PA, Inc. and a request has been made to allow Aqua to contract the paving and have Central Wayne Regional Authority pay their share to Aqua’s contractor.  Since this project was bid as a Public Works Contract under the Prevailing Wage Act, I have given an opinion to Entech Engineering, the project engineer, that I believe this will violate the Prevailing Wage Act and will subject to the Authority to possible liability.  Therefore, I believe that Central Wayne Regional Authority will be contracting for the renovation work with Aqua providing reimbursement to the Authority at Prevailing Wage Rates.

  1. 6. Dime Bank Interim Financing

Bond Counsel, Jens Damgaard and Dime Bank Counsel, David Gregory, have exchanged documents with respect to this matter.  As Solicitor, I have reviewed the documents for the Interim Financing and approved the same. 

 

  1. 7. Legal Services Agreement

I have revised the Legal Services Agreement for the Capital Improvement Projects to reduce the fee based upon the fact that we will not be doing the Crestmont project during this round of financing.

  1. 8. Standard Pipe Services

Standard Pipe Services has presented Entech Engineering with reasons for their change order.  I have consulted with Mary Peters and it is our intention to reply to the change order.  My review of the contract documents and of the construction meeting minutes indicate that Standard Pipe Services was not in a position to complete the work, however, Standard Pipe Services knew this fact and withdrew from the site between July 28 and September 5, 2018.  In addition, there was a great delay in Standard Pipe Services providing a by-pass pumping plan to Entech Engineering, which was necessary before slip-lining could be accomplished.  It appears that Standard Pipe Services may have underbid this contract and is at the end attempting to recoup some of the losses that they may have incurred due to the Bid.  I will defer to May Peters of Entech Engineering for any further comment regarding this matter.

Correspondence to Indian Orchard Holdings Company, LLP and Robert and Linda Suhosky regarding unused permits were approved to be sent by the Solicitor on behalf of the Board of Directors.

Engineer’s Report

  1. 1) WHITE MILLS SEWER INSTALLATION PROJECT (RUS)
  2. Contract #1 – White Mills Sanitary Sewer Installation
    1. Contract Information:
      1. Contractor: Leeward Construction, Inc
      2. Dates:
        1. Notice to Proceed: January 9, 2019
        2. Substantial Completion: February 13, 2020
        3. Final Completion: March 29, 2020
        4. Contract Amount: $5,193,193.00
        5. Schedule/Meetings:
          1. Pre-Construction Meeting (Part I): January 9, 2019
          2. Pre-Construction Meeting (Part II): January 16, 2019
          3. Construction Start: February 4-11, 2019
          4. Payment Applications:
            1. Payment Application #1 – $128,250.00 (Recommend for Payment)
            2. Contract #2 – Pump Station, Conditioning Station, and Sanitary Sewer Installation
              1. Contract Information:
                1. Contractor: Pioneer Construction Co, Inc.
                2. Dates:
                  1. Notice to Proceed: October 24, 2018
                  2. Substantial Completion: July 21, 2019
                  3. Final Completion: August 20, 2019
                  4. Contract Amount: $2,560,969.00
                  5. Schedule/Meetings:
                    1. Work has started at the Conditioning Station site
                    2. Contract #3 – Interceptor
                      1. Contract Information:
                        1. Contractor: Standard Pipe Services
                        2. Dates:
                          1. Notice to Proceed: January 29, 2018
                          2. Substantial Completion: January 29, 2019
                          3. Final Completion: February 28, 2019
                      2. Contract Amount: $1,792,350.00
                    3. Payment Applications:
                      1. Payment Application #10 (Revised) – $41,420.00 (Recommend for Payment)
                    4. Schedule/Meetings:
                      1. Meeting with SPS on January 28, 2019 – CO#3
  3. 2) GARAGE Addition
  4. Contract Information:
    1. Contractor: D&M Construction Unlimited
    2. Contract Amount: $236,000
    3. Payment Applications:
      1. Payment Application #2 – $19,296.00 (Recommend for Payment)
      2. Payment Application #3 – $38,124.00 (Recommend for Payment)
  5. 3) CAPITAL IMPROVEMENT PROJECTs (PENNVEST)
  6. 2018 Sewer Main Replacement
    1. Contract Information:
      1. Contractor: Leeward Construction, Inc.
      2. Dates:
        1. Notice to Proceed: TBD
        2. Substantial Completion: 90 Days
        3. Final Completion: 120 Days
        4. Contract Amount: $875,875.00
        5. Schedule/Meetings:
          1. Work to begin March 2019
          2. Cliff Street Area
            1. Bids Due: February 25, 2019 at 3 pm (PennBID)
            2. Permits - PennDOT Permit under Review
            3. Schedule/Meetings:
              1. Pre-Bid Meeting – February 6, 2019 at 10:00 am
              2. Lackawaxen River Interceptor
                1. Bids Due: February 25, 2019 at 3 pm (PennBID)
                2. Schedule/Meetings:
                  1. Pre-Bid Meeting – February 6, 2019 at 1:00 pm
                  2. SBR Tanks
                    1. Low Bidder: Titan Industrial Services, Inc.
                      1. Base Bid - $802,912.00
                      2. Alternate 1 - $46,620.00
                        1. Protective Lining System – Polyurethane: In lieu of Epoxy Lining System, added cost to provide Polyurethane System.
                        2. Total Bid - $849,532.00
                    2. Need to Issue Notice of Award
  7. 4) TOXIC REDUCTION EVALUATION
    1. Sampling Underway
  8. 5) 5th STREET BRIDGE
    1. In Progress

 

 

 

Motion

On a motion made by George Firmstone and seconded by Timothy Moffitt the Board approved payment application No.10 from Standard Pipe Services for the Interceptor Project in the revised amount of $41,420.00 contingent on USDA approval.  Motion carried.

Roll Call

Mr. Haggarty, Absent                          Mr. Theobald, Yes                               Mr. Brennan, Yes

Mr. Firmstone, Yes                              Mr. Moffitt, Yes                                  Mr. LaPoint, Yes

Motion

On a motion made by George Firmstone and seconded by James LaPoint the Board approved the Notice of Award for Titan Industrial Services, Inc. with alternate 1 in the amount of $46,620.00 for a total bid price of $849,532.00.  Motion carried.

Roll Call

Mr. Theobald, Yes                               Mr. Brennan, Yes                                Mr. Firmstone, Yes

Mr. Moffitt, Yes                                  Mr. LaPoint, Yes                                  Mr. Haggarty, Absent

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the Board approved a proposal from Entech Engineering for the Authority’s annual Chapter 94 report to PADEP in the amount of $3,300.00.  Motion carried.

Roll Call

Mr. Brennan, Yes                                Mr. Firmstone, Yes                  Mr. Moffitt, Yes

Mr. LaPoint, Yes                                  Mr. Haggarty, Absent              Mr. Theobald, Yes

 

A meeting was held with Standard Pipe representatives, Mary Peters, and Authority representatives regarding Standard Pipe’s request for an additional change order. A discussion was held. The Board decided that the issue would be tabled until the engineer receives further information from Standard Pipe regarding their request for a change order.

 

Leeward Construction needs to submit a signed payment request for Payment Request No. 1 before it can be submitted to USDA.

 

Collection Report

Pump #1 at pump station B-1 on the Cadjaw system was pulled and repaired for the second month in a row.  The pump was jammed full of rags.

 

Plant Report

 

  • The monthly discharge monitoring and plant reports were reviewed.
  • The monthly grease trap inspection report was reviewed.
  • There was a major problem with the SBR control. ICI was contacted and they worked on the problem on-line and in person. The battery will be replaced on the control. The plant’s power did fluctuate that day. ICI is working on recreating the problem to avoid future issues.
  • A sludge pump was rebuilt in the digesters.
  • The new trucks are scheduled to be completed at the end of February.
  • Kleinfelder has requested flow data for the TRE.
  • Dan presented a proposal from Optimum Controls Corporation for implementation of XL Reporter software on existing Wonderware Archestra HMI on the plants operating system. The total price is $5,013.00. The Board of Directors approved the purchase.
  • The garage addition is progressing.
  • The SBR tank temperatures are down to 8 degrees.
  • The Authority has not received any questions or comments from DRBC regarding their permit renewal. The permit expires on May 31, 2019.

Debt Collection Report

  • 86 Initial collection letters were mailed.
  • 25 Lien Pending letters were sent out by certified mail.
  • 9 Liens will be filed with the Wayne County Prothonotary.
  • Municipal liens on properties total $24,416.76
  • 8 accounts have pending sheriff sales.

 

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • Kevin Seipp has been rescheduled for Wastewater Operator Certification Training in July.
  • In December of 2018, property owners with unused permits that have not begun paying their 50% sewer rent in order to keep the permits active were sent a letter. January 31, 2019 will mark the period of six months delinquency for their sewer rent. The Board authorized the next step of a final notice before permit termination as per the Authority Rules & Regulations.

 

Motion

On a motion made by George Firmstone and seconded by James LaPoint the Board approved the Legal Services Agreement between the Authority and Anthony Magnotta, Esquire for the projects funded through PennVEST. Motion carried.

Roll Call

Mr. Firmstone, Yes                              Mr. Moffitt, Yes                                  Mr. LaPoint, Yes

Mr. Haggarty, Absent                          Mr. Theobald, Yes                               Mr. Brennan, Yes

 

The Board of Directors discussed the penalty issued to Joseph and Kelly Cordaro. A decision was made to issue a 50% refund on the penalty.

 

Motion

On a motion made by George Firmstone and seconded by James Brennan the Board approved a 50% refund for a penalty issued to Joseph & Kelly Cordaro.  Motion carried.

Roll Call

Mr. Moffitt, No                                   Mr. LaPoint, No                                   Mr. Haggarty, Absent

Mr. Theobald, Yes                               Mr. Brennan, Yes                                Mr. Firmstone, Yes

 

Motion

On a motion made by James LaPoint and seconded by Timothy Moffitt the Board approved the monthly invoices for payment as presented. Invoices for the White Mills / Interceptor project were approved for payment upon approval by USDA.  Motion carried.

Roll Call

Mr. LaPoint, Yes                                  Mr. Haggarty, Absent                          Mr. Theobald, Yes

Mr. Brennan, Yes                                Mr. Firmstone, Yes                              Mr. Moffitt, Yes

 

Public Comment – none.

 

The Board of Directors adjourned the meeting for an Executive Session to discuss matter of personnel at 7:44 p.m.

 

The Board of Directors returned to regular session at 7:55 p.m.

 

The meeting was adjourned at 7:56 p.m.

 

The next Board meeting is scheduled for February 25, 2019.

 

 

 

James LaPoint, Secretary

 
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