FEBRUARY 25 2019 Print
Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Treasurer Timothy Moffitt; Secretary James LaPoint; Assistant Treasurer James Brennan; Assistant Secretary George Firmstone; Mary Peters, Engineer; Anthony Magnotta, Solicitor; Tammy Jensen, Administrator; Dan Guinther, Plant Superintendent.

Visitors

None

 

Pledge of Allegiance

 

Motion

On a motion made by Timothy Moffitt and seconded by George Firmstone the Board approved the January 28, 2019 meeting minutes as presented.

Motion carried.

Roll Call

Mr. Firmstone, Yes                              Mr. Moffitt, Yes                                  Mr. LaPoint, Yes

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Yes

 

Bids

The Authority accepts the lowest responsible and responsive bidder for bid projects.

Cliff Street Sewer Main Replacement Project:

  1. DOLI Construction Corporation          $1,149,100
  2. James T. O’Hara, Inc.                          $1,197,750
  3. Leeward Construction, Inc.                 $    947,749
  4. Pioneer Construction, Co., Inc.           $1,369,346

 

Lackawaxen River Interceptor Rehabilitation Project

  1. Mobile Dredging & Video Pipe, Inc.    $   199,105

 

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint, upon review by the Authority Solicitor and Engineer, the Board approved the bid from Leeward Construction, Inc. for the Cliff Street Sewer Main Replacement Project in the amount of $947,749. Motion carried.

Roll Call

Mr. Moffitt, Yes                                  Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Yes                                Mr. Firmstone, Yes

 

Motion

On a motion made by George Firmstone and seconded by James LaPoint, upon review by the Authority Solicitor and Engineer, the Board approved the bid from Mobile Dredging & Video Pipe, Inc for the Lackawaxen River Interceptor Rehabilitation Project in the amount of $199,105. Motion carried.

Roll Call

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                               Mr. Theobald, Yes

Mr. Brennan, Yes                                Mr. Firmstone, Yes                              Mr. Moffitt, Yes

 

Solicitor’s Report

  1. 1. Indian Orchard Holdings Company

Correspondence was forwarded to Attorney Bugaj on February 11, 2019 in accordance with our discussion at the last Board meeting.  To date, I have not received a response.

 

  1. 2. Cherry Ridge Realty/Robert and Linda Suhosky

Correspondence was forwarded with reference to the unused permits to Cherry Ridge Realty and the Suhoskys on February 11, 2019 in accordance with our discussions at the Board meeting.  To date, I have not received a response.

  1. 3. DEP Notice of Violation

There has been no change to my prior reports with respect to the violation dated July 20, 2018.

  1. 4. PennVEST Funding Application

There will be a conference call held on March 1, 2019 with respect to the PennVEST Funding Application submitted by the Authority. I shall have further to report at our next meeting.

  1. 5. Aqua/CWRA Cost Savings Agreement

The Aqua Cost Savings Agreement with Central Wayne Regional Authority has been prepared and reviewed and I defer to Mary Beth Peters with respect to this matter.

  1. 6. Tallman

A question surfaced regarding reimbursement to First Presbyterian Church pursuant to the Developer’s Agreement if Mr. Tallman were to connect by use of that extension.  Please be advised that the Agreement provides in Paragraph 7(d) that First Presbyterian acknowledges that no refunds are to be made unless the collection part of the tapping fee is received from the new customer for the privilege of obtaining direct service from the extension for a service line connection or a sewer lateral.  Since Mr. Tallman never paid the collection portion of the fee to the Authority, First Presbyterian would not be included in a reimbursement situation as set forth in their Developer’s Agreement.

  1. 7. Bylaws

I have amended the Central Wayne Regional Authority Bylaws to add Article IV, Section 9 which would allow one or more persons to participate in a meeting of the Authority Board by means of conference telephone or other electronic technology by means of which all persons participating in the meeting can hear each other.  I request that the Board approve the Amendment to the Bylaws.

 

  • An amendment to the water termination agreement with Aqua Pennsylvania was discussed. The amendment would allow for winter water terminations.
  • Joseph C. Mandeville was sent his $250 condemnation payment from the Wayne County Prothonotary in order for the Authority to install sewer service to the property. Mr. Mandeville returned the court order and check ripped in half to the Prothonotary.

Motion

On a motion made by James LaPoint and seconded by John Haggarty the Board approved an amendment to the Authority’s Bylaws regarding means of Board member participation during Board meetings.  Motion carried.

Roll Call

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Yes

Mr. Firmstone, Yes                              Mr. Moffitt, Yes                                  Mr. LaPoint, Yes

Engineer’s Report

  1. 1) WHITE MILLS SEWER INSTALLATION PROJECT (RUS)
  2. Contract #1 – White Mills Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc

(2)  Dates:

  1. Notice to Proceed: January 9, 2019
  2. Substantial Completion: February 13, 2020
  3. Final Completion: March 29, 2020

(3)  Contract Amount: $5,193,193.00

  1. Schedule/Meetings:

(1)  Progress Meeting #1 – March 6, 2019 at 10:30 am

(2)  Construction Start: Start Digging Tomorrow

  1. Payment Applications:

(1)  None Submitted

  1. Change Orders:

(1)  Will Authority accept payment for Stored Materials?

  1. Contract #2 – Pump Station, Conditioning Station, and Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Pioneer Construction Co, Inc.

(2)  Dates:

  1. Notice to Proceed: October 24, 2018
  2. Substantial Completion: July 21, 2019
  3. Final Completion: August 20, 2019

(3)  Contract Amount: $2,560,969.00

  1. Change Order #1 - $72,045.00
  2. Schedule/Meetings:

(1)  Progress Meeting #1 – March 6, 2019 at 10:30 am

(2)  Work has started on Old Willow Ave and at the Conditioning Station

  1. Payment Applications:

(1)  Payment Application #2 – $140,964.14 (Recommend for Payment)

  1. Contract #3 – Interceptor
    1. Contract Information:

(1)  Contractor: Standard Pipe Services

(2)  Dates:

  1. Notice to Proceed: January 29, 2018
  2. Substantial Completion: January 29, 2019
  3. Final Completion: February 28, 2019

(3)  Original Contract Amount: $1,792,350.00

  1. Change Order #1 - $16,504.38
  2. Change Order #2 - $101,338.75 (Under RUS Review)
  3. Payment Applications:

(1)  Payment Application #11 – $94,715.00 (Pre-Recommend for Payment once RUS Approves CO#2)

  1. Contract Items:

(1)  Issue Notice of Substantial Completion

  1. 2) GARAGE Addition
  2. Contract Information:
    1. Contractor: D&M Construction Unlimited
    2. Contract Amount: $236,000
    3. Payment Applications:
      1. None Submitted
      2. 3) CAPITAL IMPROVEMENT PROJECTs (PENNVEST)
      3. Conference Call with PennVEST – March 1, 2019 at 11:30 am
      4. 2018 Sewer Main Replacement
        1. Contract Information:

(1)  Contractor: Leeward Construction, Inc.

(2)  Dates:

  1. Notice to Proceed: TBD
  2. Substantial Completion: 90 Days
  3. Final Completion: 120 Days

(3)  Contract Amount: $875,875.00

  1. Schedule/Meetings:

(1)  Work to begin March 2019

  1. Cliff Street Area
    1. Bids Due: February 25, 2019 at 3 pm (PennBID)
    2. Permits - Received Revised PennDOT
    3. Lackawaxen River Interceptor
      1. Bids Due: February 25, 2019 at 3 pm (PennBID)
      2. SBR Tanks
        1. Contract Information:
        2. Contractor: Titan Industrial Services, Inc

(1)  Dates:

  1. Notice to Proceed: TBD
  2. Substantial Completion: 120 Days Total (60 Days per set of Tanks)
  3. Final Completion: 150 Days

(2)  Contract Amount: $849,532.00

Pioneer Construction and Leeward Construction have both requested payment for stored materials for the White Mills Sewer Project. Mary Peters informed the Board that stored material payments were not included in the bid specs. A discussion was held. The Board stated there would be no payments made for stored materials.

 

Motion

On a motion made by James LaPoint and seconded by Timothy Moffitt the Board agreed that as per the bid specs for contract 1 and 2 of the White Mills Project there would be no payment to contractors for stored materials. Motion carried.

Roll Call

Mr. Theobald, Yes                               Mr. Brennan, Yes                                Mr. Firmstone, Yes

Mr. Moffitt, Yes                                  Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Motion

On a motion made by James LaPoint and seconded by Timothy Moffitt the Board approved payment request No. 11 from Standard Pipe Services in the amount of $94,715.00 upon USDA’s approval of change order No. 2.  Motion carried.

Roll Call

Mr. Brennan, Yes                                Mr. Firmstone, Yes                  Mr. Moffitt, Yes

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                   Mr. Theobald, Yes

 

Collection Report

  • Pump No.1 at the B-1 pump station on the Cherry Ridge collection system had to be pulled for the third month in a row. The pump was full of rags. Koberlein cleaned and pumped the tank out.
  • Pump station A-11 was leaking at the discharge pipe and pump connection. Koberlein pumped the tank, pulled the pump, and replaced two ears on the pump and gasket.

Plant Report

 

  • The monthly discharge monitoring and plant reports were reviewed.
  • The monthly grease trap inspection report was reviewed.
  • The cooling jacket seal on one of the SBR pumps was leaking coolant internally.  A new pump had to be ordered from Sweden at a cost of $30,000. After the new pump arrives, the old pump will be sent out for repair, and the pumps will be put on a maintenance schedule. We will then have a spare pump on site.  
  • PA DEP conducted their annual inspection. A report will be mailed to the Authority. DEP does want the Authority to compile a public notification in case the CSO needs to be activated. Dan complied an SOP for the Sanitary Sewer Overflow (SSO).  
  • The new Colorado pickup truck will be ready mid-March. The Ford 550 will be an additional month.
  • The floor for the new garage addition will be poured this week.
  • OCC installed the new excel reporter program for the plant.  

 

Debt Collection Report

  • 71 Initial collection letters were mailed.
  • 22 Lien Pending letters were sent out by certified mail.
  • 3 Liens will be filed with the Wayne County Prothonotary.
  • Municipal liens on properties total $27,574.57
  • 5 accounts have pending sheriff sales.
  • Water terminations begin April 11th.

 

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • The new McDonalds restaurant was discussed. The Authority will be monitoring the water usage of the new restaurant to determine if any additional tapping fees are required.
  • The Authority will be verifying the boundaries of the sewer service area by Kernwood Development with Berlin Township and PA DEP.
  • A resolution has been prepared to destroy the following records as per the Municipal Records Manual: 2017 Satisfied Municipal Lien Records, 2015 customer payment stubs, and 2011 deposit slips.
  • The Board reviewed the Construction Cost Authorization Form from Blue Ridge Communications to continue the process of installing cable service for phone and internet at the plant. The quote is for $9,369.21. The installation is more difficult because of the railroad along the plant property. The current internet service is not reliable.
  • Correspondence that will be sent to unused sewer connection permit holders was reviewed and approved by the Board. Customers will be given a final 30-day notice to avoid permit termination.
  • Tammy Jensen will be attending a PennVEST information session on April 29th.
  • The agreement between the Authority and Titan Industrial Services, Inc. has been executed for the SBR Project at the WWTP.

Motion

On a motion made by George Firmstone and seconded by Timothy Moffitt the Board approved Resolution No. 02-25-2019-01 – Destruction of Specific Records. Motion carried.

Roll Call

Mr. Firmstone, Yes                              Mr. Moffitt, Yes                                  Mr. LaPoint, Yes

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Yes

Motion

On a motion made by John Haggarty and seconded by George Firmstone the Board approved the Construction Cost Authorization Form and $9,369.21 payment to Blue Ridge Communications for internet and phone service at the wastewater treatment plant.  Motion carried.

Roll Call

Mr. Moffitt, Yes                                  Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Yes                                Mr. Firmstone, Yes

Motion

On a motion made by Timothy Moffitt and seconded by George Firmstone the Board approved a 3-credit course at Keystone College for Tammy Jensen.  Motion carried.

Roll Call

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                               Mr. Theobald, Yes

Mr. Brennan, Yes                                Mr. Firmstone, Yes                              Mr. Moffitt, Yes

 

Motion

On a motion made by James LaPoint and seconded by Timothy Moffitt the Board approved the monthly invoices as presented for payment. Invoices for the White Mills/Interceptor Projects will be paid upon approval by USDA.  Motion carried.

Roll Call

Mr. Haggarty, Yes                               Mr. Theobald, Yes                   Mr. Brennan, Yes

Mr. Firmstone, Yes                              Mr. Moffitt, Yes                      Mr. LaPoint, Yes

 

 

 

 

Public Comment – none.

 

The meeting was adjourned at 7:56 p.m.

 

The next Board meeting is scheduled for March 25, 2019.

 

 

 

James LaPoint, Secretary