Home Meeting Minutes APRIL 22, 2019
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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Treasurer Timothy Moffitt; Secretary James LaPoint; Assistant Treasurer James Brennan; Assistant Secretary George Firmstone; Mary Peters, Entech Engineering; Anthony Magnotta, Solicitor; Tammy Jensen, Administrator; Dan Guinther, Plant Superintendent.

 

Visitors

None

 

Pledge of Allegiance

 

Motion

On a motion made by George Firmstone and seconded by Timothy Moffitt the Board approved the March 25, 2019 meeting minutes as presented.

Motion carried.

Roll Call

Mr. Firmstone, Yes                              Mr. Moffitt, Yes                                  Mr. LaPoint, Yes

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Yes

 

 

Solicitor’s Report

  1. 1. PennVEST Funding Application

The PennVEST Settlement occurred on April 18, 2019 obligating Central Wayne Regional Authority for $3,638,774.00 Maximum Principal Amount.

  1. 2. Aqua/CWRA Cost Savings Agreement

I will defer to Entech Engineering, Inc. as to the status of the Cost Savings Agreement between Central Wayne Regional Authority and Aqua, PA.

  1. 3. Water Service Termination Agreement with Aqua PA, Inc.

I have forwarded corresponded to Mary Hopper of Aqua PA, Inc. and requested that she revise the Agreements for Authority signature.  I am still awaiting a response.

 

  1. 4. Ditech Financial LLC vs. Maria Del Pilar Beam a/k/a Maria D. Beam

Sheriff Sale is scheduled for April 24, 2019 upon the property located at 13 Sunset Avenue, Honesdale, PA.  Municipal Liens entered by the Authority and current amount due is $1,056.98 and I have so advised Sheriff Steelman’s Office by correspondence dated April 9, 2019.

 

 

  1. 5. Unused Permits

I have forwarded correspondence to Attorney Bugaj for Kernwood Homes, Inc. and Indian Orchard Holdings, LLP, regarding our intent to finalize the unused permits questioned at this meeting.  To date, I have not received a response from either Attorney Bugaj or the property owners.  I have previously advised the Board that Cherry Ridge Reality and Mr. & Mrs. Suhosky had no objection to paying the difference between the Central Wayne Regional Permit and Honesdale Borough Permit (Cherry Ridge Sewer Authority) at the time each permit is used.

 

The Board of Directors discussed the delinquent accounts billed for unused permits. Property owners were to begin paying 50% of the sewer rent per EDU in July of 2018.  A final 30-day notice was issued to property owners on February 26, 2019.  The Board agreed that the properly notified property owners of the unused permits would have their unused permits terminated as per Authority Rules & Regulations Section IV, Section VII, and Section VIII.  A termination notice will be sent to the property owners.

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the Board of Directors agreed to terminate the unused permits of delinquent account holders as per notices sent to property owners on February 26, 2019.  The terminations are in accordance with Authority Rules & Regulations, Section IV, VII and VIII. A termination notice will be issued to the property owners.  Motion carried.

Roll Call

Mr. Moffitt, Yes                                  Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Yes                                Mr. Firmstone, Yes

Engineer’s Report

  1. 1) WHITE MILLS SEWER INSTALLATION PROJECT (RUS)
  2. Contract #1 – White Mills Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc

(2)  Dates:

  1. Notice to Proceed: January 9, 2019
  2. Substantial Completion: February 13, 2020
  3. Final Completion: March 29, 2020

(3)  Contract Amount: $5,193,193.00

  1. Schedule/Meetings:

(1)  Progress Meeting #3 – May 1, 2019 at 10:00 am

  1. Payment Applications:

(1)  Payment Application #3 – $281,906.13 (Recommend for Payment)

  1. Items for Discussion:

(1)  Charles Street Pavement

(2)  Open Trench vs Drilling Quantities/ Costs

  1. Contract #2 – Pump Station, Conditioning Station, and Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Pioneer Construction Co, Inc.

(2)  Dates:

  1. Notice to Proceed: October 24, 2018
  2. Substantial Completion: July 21, 2019
  3. Final Completion: August 20, 2019

(3)  Contract Amount: $2,560,969.00

  1. Change Order #1 - $72,045.00
  2. Schedule/Meetings:

(1)  Progress Meeting #3 – May 1, 2019 at 10:00 am

  1. Payment Applications:

(1)  Payment Application #3 – $327,112.86 (Recommend for Payment)

  1. Items for Discussion:

(1)  Old Willow Ave Pavement

  1. Contract #3 – Interceptor
    1. Contract Information:

(1)  Contractor: Standard Pipe Services

(2)  Dates:

  1. Notice to Proceed: January 29, 2018
  2. Substantial Completion: January 29, 2019
  3. Final Completion: February 28, 2019

(3)  Original Contract Amount: $1,792,350.00

  1. Change Order #1 - $16,504.38
  2. Change Order #2 - $101,338.75

 

 

  1. 2) GARAGE Addition
  2. Contract Information:
    1. Contractor: D&M Construction Unlimited
    2. Contract Amount: $236,000

(1)  Change Order #1 – $13,496.72

 

  1. 3) CAPITAL IMPROVEMENT PROJECTs (PENNVEST)
  2. 2018 Sewer Main Replacement
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc.

(2)  Dates:

  1. Notice to Proceed: April 15, 2019
  2. Substantial Completion: 90 Days
  3. Final Completion: 120 Days

(3)  Contract Amount: $875,875.00

  1. Schedule/Meetings:

(1)  Manholes Ordered – Looking to start in about 2 weeks

  1. Cliff Street Area
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc.

(2)  Dates:

  1. Notice to Proceed: April 22, 2019
  2. Substantial Completion: 90 Days
  3. Final Completion: 120 Days

(3)  Contract Amount: $947,749.00

  1. Pre-Construction Meeting held April 22, 2019
  2. Lackawaxen River Interceptor
    1. Contract Information:

(1)  Contractor: Mobile Dredging & Video Pipe, Inc.

(2)  Dates:

  1. Notice to Proceed: April 22, 2019
  2. Substantial Completion: 90 Days
  3. Final Completion: 120 Days

 

(3)  Contract Amount: $199,105.00

  1. Pre-Construction Meeting held April 22, 2019
  2. SBR Tanks
    1. Contract Information:

(1)  Contractor: Titan Industrial Services, Inc

(2)  Dates:

  1. Notice to Proceed: April 24, 2019
  2. Substantial Completion: 120 Days Total (60 Days per set of Tanks)
  3. Final Completion: 150 Days

(3)  Contract Amount: $849,532.00

  1. Pre-Construction Meeting – April 24, 2019 at 10:00 am

 

  1. 4) 5th STREET BRIDGE REALIGNMENT
  2. Awaiting PHMC Review
  3. Need to Advertise for Public Review

Additional Engineering Discussion

  • The railroad crossing for the White Mills Project was discussed. The initial construction plans for the installation of the sewer main needs to be modified. The railroad is unwilling to modify the original plan.  Options are being reviewed.
  • Charles Street may need additional restoration once the sewer project is completed.
  • The Authority will be contacting Texas Township regarding Old Willow Avenue paving once the sewer project has been completed.
  • A property in White Mills was discussed that is currently vacant, but has plans to add multiple apartments and office space.  The Authority will be installing the same grinder pump, as specified in the plans, on each property.  Any property that will require an upgraded grinder pump will be at the responsibility of the property owner.
  • The Willow Ave area project will begin next week. Leeward will proceed to Cliff Street once that has been completed.

 

Collection Report

  1. Pump #1 at Station B-1 at Lake Cadjaw had rags jammed in it.  The pump was pulled and the cutters and shredding ring were changed.
  2. Contract #1 – Leeward: Main line along Rt.6 has been laid between Deadman’s Curve and White Mills. The driller is on site.
  3. Contract #2 – Pioneer: The main line on Brook Road is being laid.  The drillers are on site to drill the river crossing and lateral crossing on the Brook Road.  The concrete and block work are completed on the conditioning station. The carpenters are framing the roof.

Plant Report

  • The monthly discharge monitoring and plant reports were reviewed.
  • The monthly grease trap inspection report was reviewed.  Two businesses did not pass inspection the first time.
  • The new pump for the SBR was installed and the old one has been repaired.
  • The slide gate was not operating properly during the heavy rain storm on April 15th, Dan had to operate the gate manually.  OCC was notified to determine the cause. The rain brought 9,000 gallons per minute into the plant. The CSO discharged 120,000 gallons.  The river was really high during the middle of the night. Total rain fall for April so far has been 6 inches.
  • The pump was replaced in the plant parking lot catch basin. Koberlein will be contracted for cleanout of the catch basin each year.
  • Sludge costs will be increasing due to preparations for the SBR tank coating project.
  • The pump at the Bates Road pump station was repaired.
  • The garage addition is complete with the exception of the garage doors.

Debt Collection Report

  • 87 Initial collection letters were mailed.
  • 13 Lien Pending letters were sent out by certified mail.
  • 1 Lien will be filed with the Wayne County Prothonotary.
  • Municipal liens on properties total $30,267.77
  • 6 accounts have pending sheriff sales.
  • 7 accounts are scheduled for water terminations on May 23rd.

 

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • 50 customers included in the White Mills Projects have paid or are on payment plans for their tapping fees.
  • Heather is working with the Honesdale Borough Zoning office in order to keep property owner’s EDU counts accurate.

 

Motion

On a motion made by James LaPoint and seconded by John Haggarty the Board approved the invoices for payment as presented. White Mills / Interceptor Project invoices will be paid upon approval from USDA. Motion carried.

Roll Call

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                               Mr. Theobald, Yes

Mr. Brennan, Yes                                Mr. Firmstone, Yes                              Mr. Moffitt, Yes

 

Public Comment – none.

 

The meeting was adjourned at 7:33 p.m.

The Board of Directors entered into an Executive Session at 7:33 p.m.  Matter of personnel were discussed.

The Board returned to regular session at 7:45 p.m.  The meeting was adjourned at 7:45 p.m.

 

The next Board meeting is scheduled for May 20, 2019.

 

 

 

James LaPoint, Secretary

 
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