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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Secretary James LaPoint; Assistant Treasurer James Brennan; Mary Peters, Entech Engineering; Tammy Jensen, Administrator; Dan Guinther, Plant Superintendent.

 

Absent

Treasurer Timothy Moffitt; Assistant Secretary George Firmstone; Solicitor Anthony Magnotta

 

Visitors

Howard Teeple, Tom Tallman, Paul Bas

 

Pledge of Allegiance

 

Howard Teeple addressed the Board regarding his property that is included in the White Mills sewer project.  The house on Elizabeth Street was originally built as a two family.  The second unit space has only been used as storage for many years.  Mr. Teeple lives in the house alone and has no plans of renting the second unit.  A discussion was held.  CWRA will schedule an inspection of the property, and correspond with Mr. Teeple as to what needs to be modified in order to reduce the property EDU allocation from two to one.

 

Tom Tallman asked if there have been any sewer problems on Riverside Drive.  Dan Guinther stated that there has not. Mr. Tallman owns a property on Riverside Drive that may have a sewer blockage.  He will work on correcting the problem. The Authority will be contacted if the problem extends to the sewer main. Mr. Tallman was reminded that he needed to complete the connection permits for his two connections on Terrace Street.  One would be connected using his unused permit and the other would be paid for by Mr. Tallman.

 

Paul Bas representing the owner of the Market Place LLC, addressed the board regarding the proposed renovations to the property on Main Street, Honesdale. Dan Guinther told Mr. Bas that the sewer line under the building is in bad shape. The property owner did not work with the Authority when the lines in that area were replaced several years ago.  No additional units will be allowed to discharge until the sewer lines have been upgraded.  An on-site meeting will be scheduled with the Authority Engineer and Mr. Bas to discuss the issue.

 

 

Tammy Jensen contacted the Board of Directors during the month regarding an additional expense for the 2018 Sewer Main Replacement Project.  The $1500.00 expense was for Video Pipe to video a sewer main on the project to see if it could be lined instead of replacement due to the location of other utilities in the area.  The expense was approved by the Board of Directors.

 

 

Motion

On a motion made by James LaPoint and seconded by John Haggarty the Board approved the April 22, 2019 meeting minutes as presented.

Motion carried.

Roll Call

Mr. Firmstone, Absent                        Mr. Moffitt, Absent                             Mr. LaPoint, Yes

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Yes

 

Solicitor’s Report

  1. 1. Aqua/CWRA Cost Savings Agreement

I will defer to Entech Engineering, Inc. as to the status of the Cost Savings Agreement between Central Wayne Regional Authority and Aqua, PA, Inc.  I had previously requested changes, however, to my knowledge the Agreement has not been executed.

  1. 2. Water Service Termination Agreement with Aqua PA, Inc.

Both Tammy Jensen, Office Administrator and myself have corresponded with Mary M. Hopper of Aqua PA, Inc. and requested revisions to the Agreements for Authority signature.  Unfortunately, Ms. Hopper does not want to revise the Agreement.  I will be scheduling a phone conference with her in the immediate future in an effort to convince her that language should be inserted into the Agreement which would allow the Authority to specifically terminate non-heat related accounts twelve (12) months during the year.

 

  1. 3. Unused Permits

Correspondence has been forwarded to Attorney Bugaj and Maurice Meagher advising that the Board has terminated their permits.  To date, I have not received a response from either.

Mary Peters is working on revising the CWRA/Aqua cost savings agreement to include construction and restoration.

Engineer’s Report

  1. 1) WHITE MILLS SEWER INSTALLATION PROJECT (RUS)
  2. Contract #1 – White Mills Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc

(2)  Dates:

  1. Notice to Proceed: January 9, 2019
  2. Substantial Completion: February 13, 2020
  3. Final Completion: March 29, 2020

(3)  Contract Amount: $5,193,193.00

  1. Schedule/Meetings:

(1)  Progress Meeting #4 – June 5, 2019 at 10:00 am

  1. Payment Applications:

(1)  Payment Application #4 – $159,391.29 (Recommend for Payment)

  1. Items for Discussion:

(1)  Road Base Drains

(2)  Double Gas Mains

  1. Contract #2 – Pump Station, Conditioning Station, and Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Pioneer Construction Co, Inc.

(2)  Dates:

  1. Notice to Proceed: October 24, 2018
  2. Substantial Completion: July 21, 2019
  3. Final Completion: August 20, 2019

(3)  Contract Amount: $2,560,969.00

  1. Change Order #1 - $72,045.00
  2. Schedule/Meetings:

(1)  Progress Meeting #4 – June 5, 2019 at 10:00 am

  1. Payment Applications:

(1)  Payment Application #5 – $293,517.01 (Recommend for Payment)

  1. Items for Discussion:

(1)  Pump Station Wet Well

 

  1. Contract #3 – Interceptor
    1. Contract Information:

(1)  Contractor: Standard Pipe Services

(2)  Dates:

  1. Notice to Proceed: January 29, 2018
  2. Substantial Completion: January 29, 2019
  3. Final Completion: February 28, 2019

(3)  Original Contract Amount: $1,792,350.00

  1. Change Order #1 - $16,504.38
  2. Change Order #2 - $101,338.75
  3. Close Out June Meeting - Change Order #3 Issue
  4. 2) GARAGE Addition
  5. Contract Information:
    1. Contractor: D&M Construction Unlimited
    2. Contract Amount: $236,000

(1)  Change Order #1 – $13,496.72

  1. Payment Applications:
    1. Payment Application #5 – $31,029.05 (Recommend for Payment)
  2. 3) CAPITAL IMPROVEMENT PROJECTs (PENNVEST)
  3. 2018 Sewer Main Replacement
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc.

(2)  Dates:

  1. Notice to Proceed: April 15, 2019
  2. Substantial Completion: 90 Days
  3. Final Completion: 120 Days

(3)  Contract Amount: $875,875.00

  1. Schedule/Meetings:

(1)  Progress Meeting #1 – June 5 at 11:00 am

  1. Payment Applications:

(1)  Payment Application #1 – $129,827.61 (Recommend for Payment)

  1. Items for Discussion:

(1)  Pearl Street and Route 6 Alignment

(2)  Survey

  1. Cliff Street Area
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc.

(2)  Dates:

  1. Notice to Proceed: April 22, 2019
  2. Substantial Completion: 90 Days
  3. Final Completion: 120 Days

(3)  Contract Amount: $947,749.00

  1. Schedule/Meetings:

(1)  Progress Meeting #1 – June 5 at 11:00 am

(2)  No Construction until after 2018 Sewer Main

  1. Payment Applications:

(1)  Payment Application #1 – $14,400.00 (Recommend for Payment)

  1. Lackawaxen River Interceptor
    1. Contract Information:

(1)  Contractor: Mobile Dredging & Video Pipe, Inc.

(2)  Dates:

  1. Notice to Proceed: April 22, 2019
  2. Substantial Completion: 90 Days
  3. Final Completion: 120 Days

(3)  Contract Amount: $199,105.00

  1. Schedule/Meetings:

(1)  Televising is Complete

(2)  Manhole Rehabilitation - Waiting on Dry Weather

  1. SBR Tanks
    1. Contract Information:

(1)  Contractor: Titan Industrial Services, Inc

(2)  Dates:

  1. Notice to Proceed: April 24, 2019
  2. Substantial Completion: 120 Days Total (60 Days per set of Tanks)
  3. Final Completion: 150 Days

(3)  Contract Amount: $849,532.00

  1. Schedule/Meetings:

(1)  Waiting on Dry Weather

  1. 4) LAUNDROMAT ISSUE
  2. 5) 5th STREET BRIDGE REALIGNMENT
  3. Received PHMC Clearance May 20, 2019
  4. Need to Finalize Component and Advertise for Public Review

Video Pipe located a collapsed line during their videoing on the River Project.  Relocating the line is a priority as it is located underneath a building. Entech will schedule a survey of the area to prepare for the relocation. Easements may need to be obtained from property owners.

A large tree and shrubs will need to removed from a Pearl Street property in order to replace the sewer line.  The tree will not be replaced, but the Authority will work with the property owner in order to replace the shrubs.

The Authority will look into a future manhole sealing and lid repair project on the Cherry Ridge collection system.

 

Mary Peters received an incomplete planning module from PennDOT for their proposed vehicle wash in Indian Orchard.

Collection Report

  1. A 5HP pump was replaced at a trailer park in the Cadjaw System.  A spare 5HP pump was ordered from Koberlein.
  2. A manhole frame damaged by plowing his past winter was repaired at Roedon Lane and Center Lane in the Cherry Ridge system.
  3. North End Electric brought back one rebuilt pump for Bates Road pump station and took the other pump to rebuild.
  4. Pioneer was hired to dig up and fix a Cherry Ridge pump station. Koberlein was hired to pump during the repair.

White Mills Contract No. 1

  • 5” main was laid on Route 6 by the trailer park entrance.
  • Driller not on site for the last three weeks.

White Mills Contract No. 2

  • All the mains have been installed.
  • Tested the 6” main and tied-in 5 existing services.
  • Loading the 8” and 3” mains this week for testing.
  • Installed five E-One grinder pumps, they are not hooked into the main yet.
  • Driller performed all of his drills and has pulled out.

 

 

2018 SMR Project:

  • Delaware Street main has been installed.
  • Need to finish the crossing manhole behind Kellam’s garage.
  • Working on Lincoln Street today starting with crossing manhole by the river.

Lackawaxen River Project

  • Cleaned and televised from the trunk line to Seeleyville.
  • Video Pipe televised an 8” main off Route 6 under the laundry mat. This line is in bad shape and in need of immediate repair.

Plant Report

  • The monthly discharge monitoring and plant reports were reviewed.
  • Ed Pietroski, Bryon Killian, Dan Guinther, Jim LaPoint and Tim Moffit completed a walk through of the WWTP.  A few items were identified for repair.
  • BGM Fastener has contacted the Authority regarding a sewer connection. Dan will contact Pete Goyette regarding the connection, and the information and testing that would be needed before the connection would be permitted.  The discharge of metals may require a pre-treatment plan and could affect the Authority’s TRE. 
  • A new SBR controller was installed.
  • The PLC module commuting through a serial port connection on the plant computer went bad. Until the situation is corrected the computer is commuting through the ethernet.

Debt Collection Report

  • 76 Initial collection letters were mailed.
  • 20 Lien Pending letters were sent out by certified mail.
  • 3 Liens will be filed with the Wayne County Prothonotary.
  • Municipal liens on properties total $30,650.26
  • 4 accounts have pending sheriff sales.
  • 2 accounts are scheduled for water terminations on May 23rd.
  • 1 account is scheduled for water termination on June 20th.

 

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • Correspondence was received from Kiley Associates, LLC, regarding a proposed slaughterhouse and butcher shop on Canal Street in Texas Township.  The Authority will respond with the guidelines for accepting discharge from those businesses. The Authority has been asked to accept a discharge of 1000gpd.
  • The first payment request for the PennVEST projects has been approved and paid.
  • The Authority is participating in a PMAA Performance Assessment Program.  The survey has been completed and submitted.
  • Letters were sent to three property owners questioning additional dwelling units and when they were added.

 

Motion

On a motion made by James LaPoint and seconded by James Brennan the Board of Directors approved the monthly invoices for payment. The invoices associated with the USDA project will be paid upon approval from RUS.  Motion carried.

Roll Call

Mr. Moffitt, Absent                             Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Yes                                Mr. Firmstone, Absent

Motion

On a motion made by John Haggarty and seconded by James LaPoint the Board approved a quote from Cover Your World Flooring, Inc. for new flooring in two offices in the amount of $1765.17.  Motion carried.

Roll Call

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                               Mr. Theobald, Yes

Mr. Brennan, Yes                                Mr. Firmstone, Absent                        Mr. Moffitt, Absent

 

Public Comment – none.

 

The meeting was adjourned at 7:53 p.m.

The next Board meeting is scheduled for June 24, 2019.

 

 

 

James LaPoint, Secretary

 
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