Home Meeting Minutes JUNE 24 2019
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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Secretary James LaPoint; Treasurer Timothy Moffitt; Assistant Treasurer James Brennan; Mary Peters, Entech Engineering; Solicitor Anthony Magnotta; Tammy Jensen, Administrator; Dan Guinther, Plant Superintendent.

 

Absent

Assistant Secretary George Firmstone

 

Visitors

None

 

Pledge of Allegiance

 

Motion

On a motion made by John Haggarty and seconded by James Brennan the Board approved the May 20, 2019 meeting minutes as presented.

Motion carried.

Roll Call

Mr. Firmstone, Absent                        Mr. Moffitt, Yes                                  Mr. LaPoint, Yes

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Yes

 

Solicitor’s Report

  1. 1. Aqua/CWRA Cost Savings Agreement

I will defer to Entech Engineering, Inc. as to the status of the Cost Savings Agreement between Central Wayne Regional Authority and Aqua, PA, Inc.  A conference is to be held between representatives of Entech Engineering, Inc. and Aqua PA, Inc. to discuss proposed changes.  I will await word from Mary Beth Peters regarding the proposed changes so I may make the same.

  1. 2. Water Service Termination Agreement with Aqua PA, Inc.

Unfortunately, I have not had an opportunity to discuss with Mary Hopper the language which needs to be inserted into the agreement which would allow the Authority to specifically terminate non-heat related accounts twelve (12) months during the year due to illness.  I will be discussing this with Mary Hopper and should have an answer for the Board at the July meeting.

 

  1. 3. Unused Permits

No change from last month.

 

 

  1. 4. Emergency Repairs at Laundromat

I have provided the Board of Directors with authority and an opinion that the repairs needed are an emergency and that the Board may make said repairs without need to comply with the competitive bidding requirements of Section 5614 of the Municipalities Planning Code.  My letter is in part based upon the Engineer’s recommendation that these repairs are immediate and have a potential hazard to the waters of the Commonwealth.

Additional information is needed before a cost savings agreement can be executed between the Authority and Aqua Pennsylvania.  The Authority’s constructions projects require payment of prevailing wage and Aqua’s do not.  Since the Authority’s projects are funded through PennVEST, PA DEP would need to approve any type of agreement.

 

Correspondence was received from Solicitor Lee Krause on behalf of Texas Township regarding the Old Willow Ave Bridge Project. The township presented the Authority with additional costs in the amount of $17,613.83 for bridge construction delays they feel are associated with the relocation of sewer and gas mains for the bridge project. A discussion was held. Solicitor Magnotta will respond to Texas Township.

Engineer’s Report

  1. 1) WHITE MILLS SEWER INSTALLATION PROJECT (RUS)
  2. Contract #1 – White Mills Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc

(2)  Dates:

  1. Notice to Proceed: January 9, 2019
  2. Substantial Completion: February 13, 2020
  3. Final Completion: March 29, 2020

(3)  Original Contract Amount: $5,193,193.00

  1. Schedule/Meetings:

(1)  Progress Meeting #5 – June 26, 2019 at 10:00 am

  1. Payment Applications:

(1)  Payment Application #5 – $272,460.29 (Recommend for Payment)

  1. Change Order Requests:

(1)  Change Order #1 – Railroad Crossing (Open for Discussion)

(2)  Change Order #2 – Road Base Drains ($/ lf)

  1. Contract #2 – Pump Station, Conditioning Station, and Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Pioneer Construction Co, Inc.

(2)  Dates:

  1. Notice to Proceed: October 24, 2018
  2. Substantial Completion: July 21, 2019
  3. Final Completion: August 20, 2019

(3)  Original Contract Amount: $2,560,969.00

  1. Change Order #1 - $72,045.00
  2. Schedule/Meetings:

(1)  Progress Meeting #5 – June 26, 2019 at 10:00 am

  1. Payment Applications:

(1)  Payment Application #6 – $506,935.09 (Recommend for Payment)

  1. Change Order Requests:

(1)  Change Order #2 – Time Extension (Recommend for Approval)

  1. Items for Discussion:

(1)  Old Willow Pave

(2)  Texas Township Bridge

  1. Contract #3 – Interceptor
    1. Contract Information:

(1)  Contractor: Standard Pipe Services

(2)  Dates:

  1. Notice to Proceed: January 29, 2018
  2. Substantial Completion: January 29, 2019
  3. Final Completion: February 28, 2019

(3)  Original Contract Amount: $1,792,350.00

  1. Change Order #1 - $16,504.38
  2. Change Order #2 - $101,338.75
  3. SPS requests to meet with the Board to discuss Change Order #3
  4. 2) GARAGE Addition
  5. Contract Information:
    1. Contractor: D&M Construction Unlimited
    2. Original Contract Amount: $236,000

(1)  Change Order #1 – $13,496.72

  1. Payment Applications:
    1. Payment Application #6 (Final) – Did Not Receive

 

  1. 3) CAPITAL IMPROVEMENT PROJECTs (PENNVEST)
  2. 2018 Sewer Main Replacement
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc.

(2)  Dates:

  1. Notice to Proceed: April 15, 2019
  2. Substantial Completion: July 14, 2019 (90 Days)
  3. Final Completion: August 13, 2019 (120 Days)

(3)  Original Contract Amount: $875,875.00

  1. Schedule/Meetings:

(1)  Progress Meeting #2 – June 26 at 11:00 am

  1. Payment Applications:

(1)  Payment Application #2 – $99,525.33 (Recommend for Payment)

  1. Change Order Requests:

(1)  Change Order #1 – Time Extension and Tree Removal (Recommend for Approval)

  1. Items for Discussion:

(1)  Route 6 Sewer Main Realignment

(2)  Cost Sharing Agreement

  1. Cliff Street Area
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc.

(2)  Dates:

  1. Notice to Proceed: April 22, 2019
  2. Substantial Completion: July 21, 2019 (90 Days)
  3. Final Completion: August 20, 2019 (120 Days)

(3)  Original Contract Amount: $947,749.00

  1. Schedule/Meetings:

(1)  No Construction until after 2018 Sewer Main

  1. Payment Applications:

(1)  Payment Application #2 – No Request at this Time

  1. Change Order Requests:

(1)  Change Order #1 – Time Extension (Recommend for Approval)

  1. Lackawaxen River Interceptor
    1. Contract Information:

(1)  Contractor: Mobile Dredging & Video Pipe, Inc.

(2)  Dates:

  1. Notice to Proceed: April 22, 2019
  2. Substantial Completion: 90 Days
  3. Final Completion: 120 Days

(3)  Contract Amount: $199,105.00

  1. Schedule/Meetings:

(1)  Manhole Rehabilitation in Progress

  1. Change Order Requests:

(1)  Change Order #1 – Additional Televising on W. Park St and Pearl Street (Recommend for Approval)

  1. SBR Tanks
    1. Contract Information:

(1)  Contractor: Titan Industrial Services, Inc

(2)  Dates:

  1. Notice to Proceed: April 24, 2019
  2. Substantial Completion: 120 Days Total (60 Days per set of Tanks)
  3. Final Completion: 150 Days

(3)  Contract Amount: $849,532.00

  1. Schedule/Meetings:

(1)  Waiting on Dry Weather

  1. 4) LAUNDROMAT ISSUE
  2. Execute Proposal from Pioneer
  3. Easements
    1. 5) 5th STREET BRIDGE REALIGNMENT
    2. Advertised for Public Review
    3. Submitted for County and Borough Planning Agency Review
  • Entech Engineering is still waiting for information requested from PennDOT regarding the new vehicle wash at their Wayne County location on the Texas Palmyra Highway, Honesdale. The location is not currently in the Authority’s sewer service area.  There is an entire planning module process that needs to be completed through Texas Township and PA DEP in order for any sewer connection to occur.
  • Road restoration for the Texas Township portion of Old Willow Avenue was discussed. Under the Authority’s street opening permit with the township only trench repair is required.  A meeting will be setup with the Township Supervisors in order to discuss the condition of the road.
  • Standard Pipe Services would like to meet with the Board to discuss submitting change order No. 3 for the Interceptor Project. The Board will invite them to attend their next monthly meeting in July.
  • The garage addition project at the WWTP has been completed.
  • Two estimates were received for emergency work on Rt.6 - West Park Street near the laundromat.  A broken pipe was discovered during the televising of the line under the Lackawaxen River Interceptor Project. The current line is located underneath the laundromat.  The emergency project will relocate the line. Estimates received: Leeward Construction $86,655.00 and Pioneer Construction $69,000.00.
  • Leeward Construction has requested a time extension for the 2018 SMR Project and the Cliff Street Project. The Board will not approve without additional information for the request.  The Authority intended for the Cliff Street Project to be completed during the summer in order to avoid school traffic.

 

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the Board of Directors approved a proposal for emergency work from Pioneer Construction in association with a finding during the Lackawaxen River Interceptor Project. Total cost $69,000.00 plus additional costs for Wrapid seal wrap around new manhole joints and frame/cover.  Motion carried.

Roll Call

Mr. Moffitt, Yes                                  Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Yes                                Mr. Firmstone, Absent

Motion

On a motion made by Timothy Moffitt and seconded by John Haggarty the Board approved change order No. 1 with Leeward Construction for Contract 1 of the White Mills Project in the amount of $27,973.90. The change is for the railroad crossing revision.  Motion carried.

Roll Call

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                               Mr. Theobald, Yes

Mr. Brennan, Yes                                Mr. Firmstone, Absent                        Mr. Moffitt, Yes

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the Board approved change order No. 2 with Leeward Construction for Contract 1 of the White Mills Project. The cost of road base drains in trenches will be $14.73 per linear foot. Motion carried.

Roll Call

Mr. Haggarty, Yes                               Mr. Theobald, Yes                   Mr. Brennan, Yes

Mr. Firmstone, Absent                        Mr. Moffitt, Yes                      Mr. LaPoint, Yes

 

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the Board approved change order No. 2 with Pioneer Construction for Contract 2 of the White Mills Project. The change order is for a 120-day time extension on the project.

Roll Call

Mr. Theobald, Yes                               Mr. Brennan, Yes                                Mr. Firmstone, Absent

Mr. Moffitt, Yes                                  Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Motion

On a motion made by John Haggarty and seconded by James Brennan the Board approved change order No. 1 with Leeward Construction for the 2018 SMR Project in the amount of $2,850.00. The cost was for tree removal on the project.  Motion carried.

Roll Call

Mr. Brennan, Yes                                Mr. Firmstone, Absent                        Mr. Moffitt, Yes

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                               Mr. Theobald, Yes

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the Board approved change order No. 1 with Mobile Dredging & Video Pipe, Inc. for the Lackawaxen River Interceptor Rehab Project in the amount of $3,600.00. The cost is for cleaning and televising of sewer main along Pearl Street and West Park Street.

Motion carried.

Roll Call

Mr. Firmstone, Absent                        Mr. Moffitt, Yes                                  Mr. LaPoint, Yes

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Yes

 

Collection Report

  1. Repaired manhole at small trailer park past Tick Tocks.
  2. Repaired manhole at Center Lane.
  3. Joe Crescon, Entech observer, is onsite helping Mike in White Mills today because Leeward is not working on Willow Avenue today and Video Piping is not due back until tomorrow.
  4. Leeward will have to cross 10” and 12” sewer main on one side of Sunrise Avenue and 12” sewer main on the other side of Sunrise Avenue (191).

Contract No. 1

  • Leeward still working on mainline in White Mills.
  • As of today, they only have one crew working in that area.

Contract No. 2

  • Pioneer has been working on service laterals from grinder pumps to mainline on Old Willow Avenue and Brook Road.

2018 Project:

  • Leeward was laying both sewer and water main.
  • As of last week, they were just laying water main.
  • No crew onsite June 24, 2019, due to borough working on Sunrise Avenue (191).

Lackawaxen River Project

  • They are working on manholes.
  • They are back tomorrow, June 25th.

Plant Report

  • The monthly discharge monitoring and plant reports were reviewed.
  • The grease trap inspection report was reviewed.
  • New UV bulbs will be installed at the plant.
  • The roof was leaking in the lab. The roof installers were called under warranty.  The leak was actually coming from the conduit leaking by the exhaust fan.  The Authority will be billed for the repair as it was not under the roof warranty.
  • Different sections of the plant need repainting. Some areas will require different types of paint due to the high humidity. Test spots will be painted to see if the paint will adhere.
  • Dan reported that the 2019 F550 that the Authority ordered through the COSTARS program will be delayed. The original order was placed in October of 2018. The Authority did not receive accurate information from the company handling the purchase. The wrong truck was received and it had to be reordered. The truck will not be delivered until the fall. A discount will be offered to compensate for the delay.
  • BGM Fastener Company had contacted the Authority regarding a sewer connection. Dan is waiting on additional testing of the discharge.
  • The sale of the old lawn mower was discussed. Dan Guinther offered the Authority $750 for the mower and the Board approved the sale.
  • Dan reported that from the Borough’s stormwater issue on Erie Street/Rt.191 it was discovered that the 10 and 12-inch sewer pipes that join in that area are not in good shape. He suggested for a future project that the pipes be replaced with 12” pipes.
  • Correspondence was sent to Kiley Associates, LLC regarding Hickory Ridge Custom Cuts and the Authority’s capacity to accept 1000 gpd of discharge. The discharge will only be allowed if conditions are met as required by Authority Rules & Regulations.

Debt Collection Report

  • 64 Initial collection letters were mailed.
  • 20 Lien Pending letters were sent out by certified mail.
  • 3 Liens will be filed with the Wayne County Prothonotary.
  • Municipal liens on properties total $30,075.76
  • 2 accounts have pending sheriff sales.
  • 3 accounts are scheduled for water terminations on July 25th.

 

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • Installation from Blue Ridge Communications for cable service at the plant should begin soon.
  • A discussion was held regarding a new employee for the plant and collection system.
  • Some contractor payment submissions are not being received in a timely manner. Payment requests are due the Friday before monthly scheduled Board of Directors meetings.
  • The 5th Street Bridge Project was advertised on June 18th for a 30-day review. Honesdale Borough will be submitting a Sewage Facilities Planning Module Component 3 to PA DEP for the project. The County and Borough Planning Departments will need to review and sign off on the project.
  • The Authority will be submitting a funding application to USDA for the Crestmont Drive Area SMR Project.
  • 53 White Mills / Old Willow Ave / Brook Road customers have either paid or are on a payment plan for the tapping fee.
  • After reviewing information from the Borough Zoning office, one additional EDU was located at 110 Young Street.  The property owner has paid the additional tapping fee.
  • All of the electrical inspections have been completed for the Old Willow / Brook Rd project except 18 Brook Rd.  Several messages have been left with no reply.
  • 560 Main Street LLC has submitted two grease trap installation applications.  They didn’t know the estimated water usage for the new food establishments.  The Authority will monitor their water use.  How the upper floors will be used is unclear. Tim Meagher said they would have six rooms and ten bathrooms, and no kitchens.  They would not provide the plans for the Authority’s review.  The Authority is waiting to review the plans provided to the borough to verify the usage.
  • The Authority received a 2018 dividend check from their short-term disability policy in the amount of $857.03.
  • The Authority’s 2018 Financial Statements were reviewed and approved as prepared by Brian T. Kelly, CPA & Associates, LLC.
  • Correspondence will be sent to Representatives Jonathan Fritz and Michael Peifer regarding House Bill No. 1563.
  • Tom Tallman has submitted a sewer connection permit to connect a property on Terrace Street using his unused permit.  The Board of Directors will require payment of any previous balance associated with the unused permit before the connection can be made.
  • Two estimates were received for painting at the WWTP.  Advanced Painting Services $4,384.00 and Sean LeStrange $6,300.00. The Board of Directors accepted the estimate from Advanced Painting Services.

 

Motion

On a motion made by Timothy Moffitt and seconded by James LaPoint the Board of Directors approved a proposal for painting at the WWTP from Advanced Painting Services in the amount of $4,384.00.   Motion carried.

Roll Call

Mr. Moffitt, Yes                                  Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Yes                                Mr. Firmstone, Absent

Motion

On a motion made by James LaPoint and seconded by Timothy Moffitt the Board approved the monthly invoices for payment as presented. The invoices from the USDA projects will be paid upon approval from USDA.  Motion carried.

Roll Call

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Yes

Mr. Firmstone, Absent                        Mr. Moffitt, Yes                                  Mr. LaPoint, Yes

 

Public Comment – none.

 

The meeting was adjourned at 8:15 p.m.

The next Board meeting is scheduled for July 22, 2019.

 

 

 

James LaPoint, Secretary

 
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