Home Meeting Minutes JULY 22, 2019
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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Treasurer Timothy Moffitt; Assistant Treasurer James Brennan; Assistant Secretary George Firmstone; Mary Peters, Entech Engineering; Solicitor Anthony Magnotta; Tammy Jensen, Administrator; Dan Guinther, Plant Superintendent.

 

Absent

Secretary James LaPoint

 

Visitors

John Dodson

Frank Impagliazzo

Sam Maria

Tim Meagher

Chris Nagel

 

Pledge of Allegiance

 

John Dodson and Frank Impagliazzo from Standard Pipe Services (SPC) addressed the Board regarding a change order for Contract 3 of the USDA projects. The CO has been forwarded to USDA for their review.  The Board explained that they would need USDA’s approval in order to proceed with approving the CO. The CO in the amount of $139,257.96 is requested for increase river flows, which required the use of larger equipment with additional capacity for bypass pumping. The Authority’s engineer has reviewed and approved the change order. The Board asked SPC to review the amount due to the subcontractor used for excavation.

 

Sam Maria from Reilly Associates and Tim Meagher from 560 Main LLC discussed the sewer connection permits required for 560 Main Street, Honesdale with the Board. They explained that the 6 dwelling units on the second and third floors are short-term suites with a maximum rental of two weeks. Solicitor Magnotta and Engineer Mary Peters discussed the definition of a dwelling unit as any room, group of rooms, building or other enclosure connected directly or indirectly to the sewer system as per the Authority Rules & Regulations. The building currently has two EDU’s, they are assigned to the bakery and restaurant which will be on the lower level.  Mr. Maria and Mr. Meagher requested two EDU’s to cover the six suites.  The Board said they would review the request and respond back in writing.

 

Motion

On a motion made by Timothy Moffitt and seconded by John Haggarty the Board approved the June 24, 2019 meeting minutes as presented.

Motion carried.

Roll Call

Mr. Firmstone, Yes                              Mr. Moffitt, Yes                                  Mr. LaPoint, Absent

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Yes

 

Solicitor’s Report

  1. 1. Aqua/CWRA Cost Savings Agreement

I will defer to Entech Engineering, Inc. as to the status of the Cost Savings Agreement between Central Wayne Regional Authority and Aqua, PA, Inc.  It is my understanding that the representatives of the various parties have met and were to propose changes to the Agreement, however, I have not yet received those proposed changes.

  1. 2. Water Service Termination Agreement with Aqua PA, Inc.

I am currently awaiting to discuss this matter further with Mary Hopper.  I have proposed in an email to Mary Hopper that the language to paragraph #11 be changed, I will await her reply.  For your convenience I am enclosing a copy of the email.

 

  1. 3. Unused Permits

I have not heard from any of the unused permittees regarding any particular matter.

 

  1. 4. Texas Township Bridge Repair

I responded to Attorney Lee Krause representing that the Authority’s position is that they should not be responsible for any out of cost with regard to the Texas Township Bridge Project due to authority delay.  Attorney Krause informed me that he would like to schedule a meeting with representative of the Authority and counsel to try to resolve this matter.  The meeting is attempting to be scheduled for Monday, July 22, 2019, at 4:00pm.

 

Engineer’s Report

  1. 1) WHITE MILLS SEWER INSTALLATION PROJECT (RUS)
  2. Contract #1 – White Mills Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc

(2)  Dates:

  1. Notice to Proceed: January 9, 2019
  2. Substantial Completion: February 13, 2020
  3. Final Completion: March 29, 2020

(3)  Contract Amount: $5,193,193.00

  1. Change Order #1 – $27,973.90 – RUS Approved
  2. Change Order - $14.73/lf of Road Base Drain
  3. Schedule/Meetings:

(1)  Progress Meeting #6 – July 29, 2019 at 10:00 am

  1. Payment Applications:

(1)  Payment Application #6 – $154,886.39 (Recommend for Payment)

  1. Contract #2 – Pump Station, Conditioning Station, and Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Pioneer Construction Co, Inc.

(2)  Dates:

  1. Notice to Proceed: October 24, 2018
  2. Substantial Completion: July 21, 2019
  3. Final Completion: August 20, 2019

(3)  Contract Amount: $2,560,969.00

  1. Change Order #1 - $72,045.00 – RUS Approved
  2. Change Order #2 – Time Extension (120 Days) – Under RUS Review
  3. Schedule/Meetings:

(1)  Progress Meeting #6 – July 29, 2019 at 10:00 am

  1. Payment Applications:

(1)  Payment Application #7 – $29,338.34 (Recommend for Payment)

  1. Items for Discussion:

(1)  Old Willow Pave

  1. Contract #3 – Interceptor
    1. Contract Information:

(1)  Contractor: Standard Pipe Services

(2)  Dates:

  1. Notice to Proceed: January 29, 2018
  2. Substantial Completion: January 29, 2019
  3. Final Completion: February 28, 2019

(3)  Original Contract Amount: $1,792,350.00

  1. Change Order #1 - $16,504.38
  2. Change Order #2 - $101,338.75
  3. 2) GARAGE Addition
  4. Contract Information:
    1. Contractor: D&M Construction Unlimited
    2. Contract Amount: $236,000

(1)  Change Order #1 – $13,496.72

  1. Payment Applications:
    1. Payment Application #6 - $16,245.00 (Recommend for Payment)
    2. Payment Application #7 (Final) - $24,949.67 (Recommend for Payment)
    3. Execute Certificate of Substantial/Final Completion
      1. 3) CAPITAL IMPROVEMENT PROJECTs (PENNVEST)
      2. 2018 Sewer Main Replacement
        1. Contract Information:

(1)  Contractor: Leeward Construction, Inc.

(2)  Dates:

  1. Notice to Proceed: April 15, 2019
  2. Substantial Completion: July 14, 2019 (90 Days)
  3. Final Completion: August 13, 2019 (120 Days)

(3)  Contract Amount: $875,875.00

  1. Change Order #1 – $2,850.00
  2. Change Order #2 – Time Extension (60 Days)
  3. Schedule/Meetings:

(1)  Progress Meeting #2 – June 5 at 11:00 am

  1. Payment Applications:

(1)  Payment Application #3 – $59,299.83 (Recommend for Payment)

  1. Items for Discussion:

(1)  Car Dealership Storm Connections

  1. Cliff Street Area
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc.

(2)  Dates:

  1. Notice to Proceed: April 22, 2019
  2. Substantial Completion: July 21, 2019 (90 Days)
  3. Final Completion: August 20, 2019 (120 Days)

(3)  Contract Amount: $947,749.00

  1. Change Order #1 – Time Extension (143 Days)
  2. Schedule/Meetings:

(1)  Progress Meeting #2 – July 29, 2019 at 11:00 am

  1. Payment Applications:

(1)  Payment Application #2 – TBD

  1. Items for Discussion:

(1)  Sanitary Sewer Laterals

  1. Lackawaxen River Interceptor
    1. Contract Information:

(1)  Contractor: Mobile Dredging & Video Pipe, Inc.

(2)  Dates:

  1. Notice to Proceed: April 22, 2019
  2. Substantial Completion: July 21, 2019 (90 Days)
  3. Final Completion: August 20, 2019 (120 Days)

(3)  Contract Amount: $199,105.00

  1. Change Order #1 – $3,600.00 – Under DEP Review
  2. Change Order #2 – Time Extension (20 Days)
  3. Schedule/Meetings:

(1)  Manhole Rehabilitation

  1. Payment Applications:

(1)  Payment Application #1 – $80,105.40 (Recommend for Payment)

  1. SBR Tanks
    1. Contract Information:

(1)  Contractor: Titan Industrial Services, Inc

(2)  Dates:

  1. Notice to Proceed: April 24, 2019
  2. Substantial Completion: 120 Days Total (60 Days per set of Tanks)
  3. Final Completion: 150 Days

(3)  Contract Amount: $849,532.00

  1. Schedule/Meetings:

(1)  Draining Tanks Now

  1. 4) LAUNDROMAT ISSUE
  2. Easements
    1. 5) 5th STREET BRIDGE REALIGNMENT
    2. Needs to be adopted by Honesdale Borough

Engineering report discussion:

  • More information is needed from Leeward Construction for the proposed cost savings agreement between Aqua Pennsylvania and CWRA for ongoing construction projects.
  • CWRA and Texas Township would like to work out an agreement in order for Old Willow Avenue to be paved.  If an agreement is reached and approved by USDA, an intermunicipal agreement will be developed.
  • The stormwater discharges discovered by Edw. J. Schwarz were discussed. The discharge will be taken out of the sewer system and rerouted to the stormwater system.
  • Dan will check with Koberlein to see if they would be able to camera a portion of Cliff Street.  The location and condition of the line may not allow the camera through.
  • SBR tank #1 has been drained and cleaned. Titan Industrial Services, Inc. will be coming August 5th to begin the coating project.  PADEP will be notified and additional testing may be required.
  • The emergency project by the laundromat on Park Street/Rt.6 is ready to begin.  Easements are needed in order to proceed.
  • The DRBC draft docket was reviewed.  Additional testing may be required under the new permit.

Motion

On a motion made by John Haggarty and seconded by George Firmstone the Board of Directors approved a $5,871.28 payment to Texas Township for a change order from Sikora Brothers, Inc. regarding relocation of the sewer main for the Old Willow Ave Bridge Project.  Motion carried.

Roll Call

Mr. Moffitt, Yes                                  Mr. LaPoint, Absent                            Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Yes                                Mr. Firmstone, Yes

Further discussion was held regarding C.O. #3 from Standard Pipe Services. The Board agreed to approve the change order with payment being made with USDA’s approval.

 

Motion

On a motion made by Timothy Moffitt and seconded by George Firmstone the Board recommended approval of change order No. 3 with Standard Pipe Services for Contract 3 – Interceptor Rehabilitation Project with USDA in the amount of $139,257.96. The costs are associated with high river levels impeding the project.  Motion carried.

Roll Call

Mr. LaPoint, Absent                            Mr. Haggarty, Yes                               Mr. Theobald, Yes

Mr. Brennan, Yes                                Mr. Firmstone, Yes                              Mr. Moffitt, Yes

 

Collection Report

Contract No. 1

  • Installing 5-inch HDPE mainline on Route 6 between the post office and the firehall.
  • The main line is done on (still need some work on clean-out assemblies, waiting on parts to come in):

Elizabeth Street

Charles Street

Church Street

School Street

Evergreen Street

Stenger Street

State Route 2006

 

Contract No. 2

  • All the E-ones are installed and have the power run from pump station to panel box.
  • Paul from Site Specific is due on-site Wednesday for pump start up.

 

2018 Project (Willow Ave)

  • Leeward has been working nights installing sewer and water mains on Willow Ave from Washington Street to Cliff Street.
  • Schwarz GMC has two gutter lines that are tied into sewer lateral that account for most of the building’s roof water. Don and Mary met today onsite to review the situation.

 

Plant Report

  • The monthly discharge monitoring and plant reports were reviewed. The plant is operating well.
  • The grease trap inspection report was reviewed.
  • A conference call with DEP will be scheduled regarding the TRE. Testing has been suspended due to high river levels.
  • UV bulbs were ordered from a different company at a lower cost.
  • When the SBR tank was drained it was determined that the tank’s sub pump needed the cutters and impellers replaced.
  • Testing submitted by BGM Fasteners is being reviewed before they proceed with further testing for a possible connection.
  • The Ford truck is completed at a Ford dealership in Ohio. Where the truck will have the accessories added and when the truck will be delivered is still unclear. The dealership has not been forthcoming with the Authority during the entire process. The Authority’s contact at Day Ford is leaving for another company.  It is not clear which dealership will complete the sale.  
  • Hauled in waste may have to be restricted during the tank coating project.

Debt Collection Report

  • 44 Initial collection letters were mailed
  • 20 Lien Pending letters were sent out by certified mail
  • 2 Liens will be filed with the Wayne County Prothonotary
  • 3 accounts to be filed with the District Magistrate
  • Municipal liens on properties total $22,292.03
  • 2 accounts have pending sheriff sales
  • 2 accounts are scheduled for water termination on July 25th
  • 5 accounts are scheduled for water termination on August 29th
  • 1 property had their water terminated in July for failure to pay

 

Administration Report

  • The monthly invoices and financial reports were reviewed
  • All of the electrical inspections have been completed on Old Willow Ave and the Brook Road
  • 60-day notices to connect will be issued to the new connections on Old Willow Ave and the Brook Road within a week.
  • Correspondence was sent to Aqua PA regarding their unused sewer connection permit for the Quarry well
  • Stonegate Holding, LLC requested an extension on their escrow for an unused permit beginning July 1, 2019.  They are currently paying 50% of the monthly sewer rent in order to keep the permit current.  The Board approved the request for an additional two-year period.
  • Construction for cable service at the plant has begun by Blue Ridge Communications.
  • PennDOT inspection invoices have not been paid in a timely manner on some of the construction projects. The contractors were notified to not let the invoices become delinquent.
  • Correspondence will be sent to Honesdale Borough regarding the need to notify the Authority of any permits that would impact the sewer permit to a property. This includes remodeling and new construction.

 

The Board discussed the 560 Main Street property and will correspond with the property owners regarding their decision.  Two additional sewer connection permits will be required along with additional sewer rent.

 

Motion

On a motion made by Timothy Moffitt and seconded by John Haggarty the Board approved the monthly invoices for payment as presented. The invoices for the RUS projects will be paid upon approval from USDA.  Motion carried.

Roll Call

Mr. Haggarty, Yes                               Mr. Theobald, Yes                   Mr. Brennan, Yes

Mr. Firmstone, Yes                              Mr. Moffitt, Yes                      Mr. LaPoint, Absent

Public Comment – none.

 

The meeting was adjourned at 8:08 p.m.

The next Board meeting is scheduled for August 26, 2019.

 

 

 

Tammy Jensen, Acting Secretary

 
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