Home Meeting Minutes SEPTEMBER 23, 2019
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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Secretary James LaPoint; Treasurer Timothy Moffitt; Assistant Treasurer James Brennan; Assistant Secretary George Firmstone; Mary Peters, Entech Engineering; Solicitor Anthony Magnotta; Tammy Jensen, Administrator; Dan Guinther, Plant Superintendent.

 

Visitors

Louis Gruber

 

Pledge of Allegiance

 

Louis Gruber addressed the Board regarding his property at 741 Texas Palmyra Highway Honesdale. There are four apartments three will be used as Air BnB rentals.  Solicitor Magnotta reviewed the definition of “Dwelling Unit” in the Authority’s Rules & Regulations.  All units will be charged sewer rent. The Board will review the situation and correspond with Mr. Gruber regarding connection permit fees.

 

Motion

On a motion made by John Haggarty and seconded by George Firmstone the Board approved the August 26, 2019 meeting minutes as presented.

Motion carried.

Roll Call

Mr. Firmstone, Yes                              Mr. Moffitt, Yes                                  Mr. LaPoint, Yes

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Yes

 

Solicitor’s Report

  1. 1. Water Service Termination Agreement with Aqua PA, Inc.

I have spoken with Mary Hopper, Esquire, regarding the Water Service Termination Agreement for Central Wayne Regional Authority.  Ms. Hopper indicated to me that my proposed language to paragraph #11, changing the proposed agreement back in February was not acceptable to Aqua PA, Inc.  Ms. Hopper indicated that only Hawley Area Authority and Central Wayne Regional Authority have the added paragraph #11, allowing request to the water company to discontinue water service for nonpayment of sewer rent for non-heat related accounts between December 1st to April 1st.  The water utility is unbending in that this is the only language in which they will accept as an amendment to the Water Service Agreement.

 

  1. 2. Aqua/CWRA Cost Savings Agreement

I will defer to Entech Engineering as to the status of the Agreement.

 

  1. 3. Crestmont Main Replacement

I am forwarding a proposed Legal Services Agreement for the Crestmont Main Replacement Project for the Boards review and approval.

 

Engineer’s Report

  1. 1) WHITE MILLS SEWER INSTALLATION PROJECT (RUS)
  2. Contract #1 – White Mills Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc

(2)  Dates:

(a)  Notice to Proceed: January 9, 2019

(b)  Substantial Completion: February 13, 2020

  1. Final Completion: March 29, 2020

(3)  Contract Amount: $5,193,193.00

(a)  Change Order #1 – $27,973.90 (RR Boring) – RUS Approved

(b)  Change Order - $14.73/lf of Road Base Drain – Approved by Authority

  1. Final Change Order amount will be determined when final quantities of pipe are installed
  2. Schedule/Meetings:

(1)  Progress Meeting #8 – September 25, 2019 at 10:00 am

  1. Payment Applications:

(1)  Payment Application #8 – $240,176.44 (Recommended for Payment)

  1. Items for Discussion:

(1)  Material Procurement

  1. Contract #2 – Pump Station, Conditioning Station, and Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Pioneer Construction Co, Inc.

(2)  Dates:

(a)  Notice to Proceed: October 24, 2018

(b)  Substantial Completion: July 21, 2019

  1. Final Completion: August 20, 2019

(3)  Contract Amount: $2,560,969.00

(a)  Change Order #1 - $72,045.00 (Texas Township Bridge) – RUS Approved

(b)  Change Order #2 – Time Extension (120 Days) – Under RUS Review

  1. Change Order #3 – $209,542.10 (Old Willow Pave) – Under RUS Review
  2. Schedule/Meetings:

(1)  Progress Meeting #8 – September 25, 2019 at 10:00 am

  1. Payment Applications:

(1)  Payment Application #9 – Not Submitted

  1. Contract #3 – Interceptor
    1. Contract Information:

(1)  Contractor: Standard Pipe Services

(2)  Dates:

(a)  Notice to Proceed: January 29, 2018

(b)  Substantial Completion: January 29, 2019

  1. Final Completion: February 28, 2019

(3)  Original Contract Amount: $1,792,350.00

(a)  Change Order #1 - $16,504.38 – RUS Approved

(b)  Change Order #2 - $101,338.75 – RUS Approved

  1. Change Order #3 – $139,257.96 (Site Conditions) – RUS Approved
  2. Payment Applications:

(1)  Payment Application #12 – $132,295.06 (Recommended for Payment)

 

  1. 2) CAPITAL IMPROVEMENT PROJECTs (PENNVEST)
  2. 2018 Sewer Main Replacement
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc.

(2)  Dates:

(a)  Notice to Proceed: April 15, 2019

(b)  Substantial Completion: July 14, 2019 (90 Days)

  1. Final Completion: August 13, 2019 (120 Days)

(3)  Contract Amount: $875,875.00

(a)  Change Order #1 – $2,850.00 (Tree Removal) – Under DEP Review

(b)  Change Order #2 – Time Extension (60 Days) – Under DEP Review

  1. Schedule/Meetings:

(1)  Progress Meeting #4 – September 25, 2019 at 11:00 am

  1. Payment Applications:

(1)  Payment Application #5 – Not Submitted

  1. Items for Discussion:

(1)  HOP Supplement/ Schedule

  1. Cliff Street Area
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc.

(2)  Dates:

(a)  Notice to Proceed: April 22, 2019

(b)  Substantial Completion: July 21, 2019 (90 Days)

  1. Final Completion: August 20, 2019 (120 Days)

(3)  Contract Amount: $947,749.00

(a)  Change Order #1 – Time Extension (143 Days) – Under DEP Review

  1. Schedule/Meetings:

(1)  Progress Meeting #4 – September 25, 2019 at 11:00 am

  1. Payment Applications:

(1)  Payment Application #3 – $126,186.12 (Recommended for Payment)

  1. Lackawaxen River Interceptor
    1. Contract Information:

(1)  Contractor: Mobile Dredging & Video Pipe, Inc.

(2)  Dates:

(a)  Notice to Proceed: April 22, 2019

(b)  Substantial Completion: July 21, 2019 (90 Days)

  1. Final Completion: August 20, 2019 (120 Days)

(3)  Contract Amount: $199,105.00

(a)  Change Order #1 – $3,600.00 (Additional TV Work) – Under DEP Review

(b)  Change Order #2 – Time Extension (20 Days) – Under DEP Review

  1. Schedule/Meetings:

(1)  Complete

  1. SBR Tanks
    1. Contract Information:

(1)  Contractor: Titan Industrial Services, Inc

(2)  Dates:

(a)  Notice to Proceed: April 24, 2019

(b)  Substantial Completion: 120 Days Total (60 Days per set of Tanks)

  1. Final Completion: 150 Days

(3)  Contract Amount: $849,532.00

  1. Payment Applications:

(1)  Payment Application #2 – $336,232.35 (Recommended for Payment)

  1. Change Order Requests:

(1)  Overcoat Steel Pipe and Elbow in Tank - $5,000

(2)  Overcoat Steel Pipes in Pump Room - $42,870

  1. Schedule/Meetings:

(1)  Titan on site now – On Schedule

 

  1. 3) LAUNDROMAT ISSUE
  2. Under Construction – Started Today

 

  1. 4) 5th STREET BRIDGE REALIGNMENT
  2. Submitted to DEP

Leeward has taken delivery of some of the grinder pumps for Contract 1 of the White Mills Project before expected.  They have requested a partial payment for the pumps from the Authority. The request will be reviewed with USDA. Pumps will not be installed for several months.

 

Project engineering expenses were reviewed. The Authority will request that some of the USDA and PennVEST budgets be adjusted as needed.

 

The Authority’s application with DRBC to renew their permit to discharge treated effluent to the Lackawaxen River was approved on September 11, 2019.

 

Collection Report

Contract No. 1

  • Main line is being installed along Long Ridge Road.
  • Driller has completed drill at Route 6 for connection to Route 6 widening line and stream crossing drill on Long Ridge Rd.  Working on the river crossing drill behind the fire hall.
  • Tony the state inspector has concerns about damage to the pavement along Long Ridge.  We both mentioned this to Nick, the Forman, about protecting the road since we are not paving that section.  I have not seen any track mats or tires since they started up Long Ridge Rd.

Contract No. 2

  • Conditioning station painting has been completed and rails installed on steps at that site.
  • Valve vault was set at Route 6 Mall along with generator and utility pole.
  • New 8” HDPE line from mall to the plant is on-line.
  • Electrician is working at the pump station and conditioning station.

Route 6 Extension (Car and Laundry Mat)

  • Pioneer Construction has started the main extension for Route 6 from the river to the car wash.

2018 SMR Project (Willow Ave):

  • Still waiting on the supplement from PennDOT on manhole #146 at Bold’s Florist.

Cliff Street (Leeward Construction)

  • Pipe crew is back on site at Cliff Street laying mainline sewer only.

Misc. Work:

  • Kevin and Don took the jetter to Old Willow Avenue and washed down all the manholes after the new 8” was online.
  • For Him Contracting repaired a sewer lateral on Parkway Drive.

Plant Report

  • The monthly discharge monitoring and plant reports were reviewed. The plant is operating well.
  • The garage door on the filter press building is broken. A contractor has been contacted to fix it.
  • The LED light bulbs in the filter press building have been replaced.
  • The weekly DEP inspection report for the SBR tanks was reviewed. Dan explained to the Board about the oxygen levels in the discharge to the river.
  • The new Ford F550 has arrived. The truck will be used by collection system employees.
  • The help wanted ad will be posted on-line and in the newspaper.  
  • Quotes were reviewed for coating work in the pump room and pipes in an SBR tank. No action was taken. Further information and clarification is needed. 

Debt Collection Report

  • 81 Initial collection letters were mailed
  • 16 Lien Pending letters were sent out by certified mail
  • 1 Lien will be filed with the Wayne County Prothonotary
  • A hearing will be held with the District Magistrate on September 25, 2019
  • Municipal liens on properties total $21,507.83
  • 2 accounts have pending sheriff sales
  • 5 accounts are scheduled for water termination on October 31st
  • 2 accounts are scheduled for water termination on September 26th
  • 2 dischargeless rate customers were sent notices giving notice to bring their accounts current or their permits would be terminated

 

Administration Report

  • The monthly invoices and financial reports were reviewed
  • A final notice was sent on July 24, 2019 to the owner of tax parcel 05-0-0001-0175 to pay the sewer rent due on their unused permit.  The Board authorized termination of the permit according to Authority Rules & Regulations.
  • A proposal from Invoice Cloud to collect credit card and e-check payments was discussed. The company would allow customers to see their bills and make payments. This would shift payment of the convenience fees from the Authority to the customers. The program would integrate with the sewer billing system. Total annual costs would be significantly reduced to accept credit card and e-check payments.
  • Texas Township has paid their $50,000 contribution towards the Old Willow Avenue paving.
  • Letters will be sent to Texas Township and Honesdale Borough regarding their appointed members whose terms will be expiring in January.
  • Correspondence was received from Woodland Design Associates, Inc. regarding the Wayne County Trail Feasibility Study.  A discussion was held. A pedestrian trail where indicated on the enclosed map would possibly interfere with Authority operations at times. The use of the trail would have to be secondary to Authority operations.

 

Motion

On a motion made by Timothy Moffitt and seconded by John Haggarty the Board of Directors approved termination of the sewer connection permit for tax parcel 05-0-0001-0175 owned by Roberta Heath. Termination is according to Section IV of the Authority’s Rules and Regulations.   Motion carried.

Roll Call

Mr. Moffitt, Yes                                  Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Yes                                Mr. Firmstone, Yes

 

Motion

On a motion made by James LaPoint and seconded by George Firmstone the Board approved the proposal from Invoice Cloud and Harris Computer for credit card and e-check payments.  Motion carried.

Roll Call

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                               Mr. Theobald, Yes

Mr. Brennan, Yes                                Mr. Firmstone, Yes                              Mr. Moffitt, Yes

 

Motion

On a motion made by James LaPoint and seconded by John Haggarty the Board approved the invoices as presented for payment. The invoice for the USDA project will be paid upon approval from RUS.   Motion carried.

Roll Call

Mr. Haggarty, Yes                               Mr. Theobald, Yes                   Mr. Brennan, Yes

Mr. Firmstone, Yes                              Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Public Comment – none.

The meeting was adjourned at 7:58 p.m.

The next Board meeting is scheduled for October 28, 2019.

 

 

 

James LaPoint, Secretary

 
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