Home Meeting Minutes OCTOBER 28, 2019
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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Secretary James LaPoint; Treasurer Timothy Moffitt; Assistant Secretary George Firmstone; Edward Pietroski, Entech Engineering; Solicitor Anthony Magnotta; Tammy Jensen, Administrator; Dan Guinther, Plant Superintendent.

 

Absent

Assistant Treasurer James Brennan

 

Pledge of Allegiance

 

Tammy Jensen polled the Board of Directors on October 2, 2019, regarding Change Order No. 2 from Pioneer Construction Company, Inc. for Old Willow Avenue Pavement Restoration in the amount of $226,751.61. The change is for the joint overlay of Old Willow Avenue between the Authority and Texas Township instead of partial restoration as stated in the original road opening permit. Texas Township has contributed $50,000.00 towards the restoration.

Jerome Theobald – Yes                       James LaPoint – Yes                James Brennan – Yes

John Haggarty – Yes                            Timothy Moffitt – Yes             George Firmstone – Yes

 

Motion

On a motion made by Timothy Moffitt and seconded by George Firmstone the Board approved the September 23, 2019 meeting minutes as presented.

Motion carried.

Roll Call

Mr. Firmstone, Yes                              Mr. Moffitt, Yes                                  Mr. LaPoint, Yes

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Absent

 

Solicitor’s Report

  1. 1. Water Service Termination Agreement with Aqua PA, Inc.

We have been presented with an Agreement from Aqua PA, Inc. with reference to Water Service Termination Agreement which the Authority will be asked to execute, allowing for water terminations during the winter months for non-heat related accounts.

 

  1. 2. Aqua/CWRA Cost Savings Agreement

I will defer to Entech Engineering as to the status of the Agreement.

 

  1. 3. Crestmont Main Replacement

I am forwarding a proposed Legal Services Agreement for the Crestmont Main Replacement Project for the Boards review and approval.

 

Motion

On a motion made by John Haggarty and seconded by George Firmstone the Board of Directors approved the water termination agreement between CWRA and Aqua Pennsylvania, Inc.  Motion carried.

Roll Call

Mr. Moffitt, Yes                                  Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Absent                           Mr. Firmstone, Yes

 

Engineer’s Report

  1. 1) WHITE MILLS SEWER INSTALLATION PROJECT (RUS)
  2. Contract #1 – White Mills Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc

(2)  Dates:

  1. Notice to Proceed: January 9, 2019
  2. Substantial Completion: February 13, 2020
  3. Final Completion: March 29, 2020

(3)  Contract Amount: $5,193,193.00

  1. Change Order #1 – $27,973.90 (RR Boring) – RUS Approved
  2. Change Order - $14.73/lf of Road Base Drain – Approved by Authority
    1. Final Change Order amount will be determined when final quantities of pipe are installed
    2. Schedule/Meetings:

(1)  Progress Meeting #10 – November 19, 2019 at 10:00 am

  1. Payment Applications:

(1)  Payment Application #9 – $590,794.74 (With Grinder Pumps)

(2)  Payment Application #9 – $386,924.74 (Without Grinder Pumps)

  1. Items for Discussion:

(1)  Canal Mobile Home Park

  1. Contract #2 – Pump Station, Conditioning Station, and Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Pioneer Construction Co, Inc.

(2)  Dates:

  1. Notice to Proceed: October 24, 2018
  2. Substantial Completion: July 21, 2019
  3. Final Completion: August 20, 2019

(3)  Contract Amount: $2,560,969.00

  1. Change Order #1 - $72,045.00 (Texas Township Bridge) – RUS Approved
  2. Change Order #2 – Time Extension (120 Days) – RUS Approved
  3. Change Order #3 – $226,751.61 (Old Willow Pave) – RUS Approved
  4. Schedule/Meetings:

(1)  Progress Meeting #10 – November 19, 2019 at 10:00 am

  1. Payment Applications:

(1)  Payment Application #9 – $315,763.87 (Recommended for Payment)

  1. Items for Discussion:

(1)  Fence around Pump Station

(2)  Easement for Construction to Pave for Access to Pump Station

  1. Contract #3 – Interceptor
    1. Contract Information:

(1)  Contractor: Standard Pipe Services

(2)  Dates:

  1. Notice to Proceed: January 29, 2018
  2. Substantial Completion: January 29, 2019
  3. Final Completion: February 28, 2019

(3)  Original Contract Amount: $1,792,350.00

  1. Change Order #1 - $16,504.38 – RUS Approved
  2. Change Order #2 - $101,338.75 – RUS Approved
  3. Change Order #3 – $139,257.96 (Site Conditions) – RUS Approved
  4. Payment Applications:

(1)  Payment Application #13 (Final) – Working with RUS

  1. 2) CAPITAL IMPROVEMENT PROJECTs (PENNVEST)
  2. 2018 Sewer Main Replacement
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc.

(2)  Dates:

  1. Notice to Proceed: April 15, 2019
  2. Substantial Completion: July 14, 2019 (90 Days)
  3. Final Completion: August 13, 2019 (120 Days)

(3)  Contract Amount: $875,875.00

  1. Change Order #1 – $2,850.00 (Tree Removal) – Under DEP Review
  2. Change Order #2 – Time Extension (60 Days) – Under DEP Review
  3. Schedule/Meetings:

(1)  Progress Meeting #6 – November 19, 2019 at 10:00 am

  1. Payment Applications:

(1)  Payment Application #5 – $81,886.02 (Recommended for Payment)

  1. Items for Discussion:

(1)  HOP Supplement/ Schedule

  1. Cliff Street Area
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc.

(2)  Dates:

  1. Notice to Proceed: April 22, 2019
  2. Substantial Completion: July 21, 2019 (90 Days)
  3. Final Completion: August 20, 2019 (120 Days)

(3)  Contract Amount: $947,749.00

  1. Change Order #1 – Time Extension (143 Days) – Under DEP Review
  2. Schedule/Meetings:

(1)  Progress Meeting #6 – November 19, 2019 at 10:00 am

  1. Payment Applications:

(1)  Payment Application #4 – $156,945.87 (Recommended for Payment)

  1. Lackawaxen River Interceptor
    1. Contract Information:

(1)  Contractor: Mobile Dredging & Video Pipe, Inc.

(2)  Dates:

  1. Notice to Proceed: April 22, 2019
  2. Substantial Completion: July 21, 2019 (90 Days)
  3. Final Completion: August 20, 2019 (120 Days)

(3)  Contract Amount: $199,105.00

  1. Change Order #1 – $3,600.00 (Additional TV Work) – Under DEP Review
  2. Change Order #2 – Time Extension (20 Days) – Under DEP Review
  3. Schedule/Meetings:

(1)  Complete – Need to Schedule Final Inspection

  1. SBR Tanks
    1. Contract Information:

(1)  Contractor: Titan Industrial Services, Inc

(2)  Dates:

  1. Notice to Proceed: April 24, 2019
  2. Substantial Completion: 120 Days Total (60 Days per set of Tanks)
  3. Final Completion: 150 Days

(3)  Contract Amount: $849,532.00

  1. Payment Applications:

(1)  Payment Application #3 – Not Submitted

  1. Change Order Requests:

(1)  Removal of Epoxy Coating ($53,523.38)

  1. Schedule/Meetings:

(1)  October 18, 2019 – Official Start of Second Set of Tanks

(2)  Projected Completion – Week ending November 8th (Weather Dependent)

  1. 3) LAUNDROMAT ISSUE
  2. Under Construction – Parking Lot Only Remaining
    1. 4) 5th STREET BRIDGE REALIGNMENT
    2. Submitted to DEP
      1. Requested Pump Station Easement

Motion

On a motion made by James LaPoint and seconded by Timothy Moffitt the Board authorized rehabilitation work to complete a portion of the 2018 Sewer Main Replacement Project due to the fact that PennDOT will not approve the supplemental permit needed to complete the work as originally planned.  Motion carried.

Roll Call

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                               Mr. Theobald, Yes

Mr. Brennan, Absent                           Mr. Firmstone, Yes                              Mr. Moffitt, Yes

 

Collection Report

Contract No. 1

  • Crew is laying 3” mainline on Long Ridge Road.
  • Foreman has loaded the 6”, 5”, 4”, 3”, and 2” mains for testing on Route 6, White Mills Rd, Elizabeth St, Charles St, and School St.

Contract No. 2

  • Base pave and some of the overlay has been completed on Old Willow Avenue.
  • Pioneer Electrician is at conditioning station today.
  • Sub Electrician is at Route 6 Mall pump station.
  • One property is left to connect.

Route 6 Extension (Car and Laundry Mat)

  • Pioneer Construction has completed the pipe work.  The pave restoration still needs to be completed.

2018 Project (Willow Ave):

  • Still on standby due to manhole placement at the top of Delaware Street and Willow Avenue by Bolds.

Cliff Street (Leeward Construction)

  • Mainline is in up to Golden Road on Cliff Street
  • Castle Street main and lateral are complete.
  • Crew was not onsite week of October 21st.

Misc. Work:

  • Augello Excavating began working on Gruber extension last week. Manhole C is set and they drilled across the road.  Work has begun on Manhole A.

Plant Report

  • The monthly discharge monitoring and plant reports were reviewed. The plant is operating well.
  • Only one SBR tank is in operation due to the coating project. Two blowers are running to maintain oxygen levels.
  • Over 2” of rain was received from a recent storm. Due to the amount of rain received and the SBR project the CSO was used to discharge. The slide gate was closed to 95% in order to slow the incoming flow. 2000 gallons per minute was flowing into the plant.
  • Data is still being collected in order to compile a report to DEP for the TRE.
  • The garage door is broken on the press building. A quote was received from A&B Door.
  • The painting project has begun at the plant. Outer doors were painted. Indoor painting will be done over the winter.

 

Motion

On a motion made by James LaPoint and seconded by Timothy Moffitt the Board approved the purchase of a new garage door for the press building from A & B Door in the amount of $7,763.00.    Motion carried.

Roll Call

Mr. Haggarty, Yes                               Mr. Theobald, Yes                   Mr. Brennan, Absent

Mr. Firmstone, Yes                              Mr. Moffitt, Yes                      Mr. LaPoint, Yes

 

Debt Collection Report

  • 56 Initial collection letters were mailed
  • 19 Lien Pending letters were sent out by certified mail
  • 3 Liens will be filed with the Wayne County Prothonotary
  • 1 Account will be filed with the District Magistrate
  • Municipal liens on properties total $18,417.22
  • 2 accounts have pending sheriff sales
  • 3 accounts are scheduled for water termination on October 31st
  • 1 account is scheduled for water termination on October 28th

 

Administration Report

  • The monthly invoices and financial reports were reviewed
  • Reminder notices have been sent to White Mills customers to complete their electric for the grinder pumps and to begin paying on their tapping fee.
  • Board member Timothy Moffitt submitted his letter of resignation from the CWRA Board effective October 28, 2019. Texas Township will be notified to appoint a new member to the Board.  The Chairman thanked Mr. Moffitt for his years of service on the Board.
  • Michael Schwab has requested to terminate his unused sewer permit at 180 Grandview Ave, Honesdale, PA after not keeping up with the required 50% sewer rental payment per month.
  • Grant applications will be submitted for the Crestmont and Cherry Ridge Projects in December.
  • A response that the CWRA Board would be open to further discussion regarding the Wayne County Trail Feasibility Study was sent on October 8th to Woodland Design Associates.
  • The Gruber and Meagher Airbnb properties will be inspected upon completion to verify units.
  • Correspondence will be sent to Thomas & Linda Tallman regarding their request to have an escrow payment returned to them, and payment due for their unused permit.
  • Correspondence was received from William McAllister regarding a sewer repair and sewer rental payments at 112-114 11th Street, Honesdale. A discussion was held and a response will be issued once the situation is further researched.
  • Two $500,000 short term CD’s were purchased.

 

Motion

On a motion made by Timothy Moffitt and seconded by John Haggarty the Board approved the termination of the sewer connection permit for 180 Grandview Ave, Honesdale, PA, tax parcel #11-0-0016-0025 as per Section IV of Authority Rules & Regulations.  Motion carried.

Roll Call

Mr. Theobald, Yes                   Mr. Brennan, Absent               Mr. Firmstone, Yes

Mr. Moffitt, Yes                      Mr. LaPoint, Yes                      Mr. Haggarty, Yes

 

Motion

On a motion made by George Firmstone and seconded by James LaPoint the Board accepted the resignation of Timothy Moffitt from the CWRA Board of Directors.  Motion carried.

Roll Call

Mr. Brennan, Absent               Mr. Firmstone, Yes                  Mr. Moffitt, Yes

Mr. LaPoint, Yes                      Mr. Haggarty, Yes                   Mr. Theobald, Yes

 

Motion

On a motion made by James LaPoint and seconded by John Haggarty the Board approved the monthly invoices for payment as presented. The USDA Project invoices will be paid upon approval by RUS.   Motion carried.

Roll Call

Mr. Firmstone, Yes                  Mr. Moffitt, Yes                      Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Yes                   Mr. Brennan, Absent

 

Public Comment – none.

 

The Board entered into an executive session for matter of personnel at 7:44 p.m.

The Board returned from executive session at 8:15 p.m.

The meeting was adjourned at 8:15 p.m.

The next Board meeting is scheduled for November 25, 2019.

 

 

 

James LaPoint, Secretary

 
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