Home Meeting Minutes November 25, 2019Present Chairman Jerome Theobald; Secretary James LaPoint; Assistant Secretary George Firmstone; Member John Feik; Mary Peters, Entech Engineering; Solicitor Anthony Magnotta; Tammy Jensen, Administrator; Dan Guinther, Plant Superintenden
November 25, 2019Present Chairman Jerome Theobald; Secretary James LaPoint; Assistant Secretary George Firmstone; Member John Feik; Mary Peters, Entech Engineering; Solicitor Anthony Magnotta; Tammy Jensen, Administrator; Dan Guinther, Plant Superintenden PDF Print E-mail
Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Secretary James LaPoint; Assistant Secretary George Firmstone; Member John Feik; Mary Peters, Entech Engineering; Solicitor Anthony Magnotta; Tammy Jensen, Administrator; Dan Guinther, Plant Superintendent.

 

Absent

Vice-Chairman John Haggarty and Assistant Treasurer James Brennan

 

Pledge of Allegiance

 

Chairman Theobald welcomed new Board Member, John Feik, who is a representative of Texas Township.

 

On November 7, 2019, Tammy Jensen polled the Board of Directors for approval of Standard Pipe Services balancing change order # 4 in the amount of $-166,516.20 for the Interceptor Rehabilitation Project in Honesdale Borough. The Board approved the change order.

Jerome Theobald – Yes           John Haggarty – Yes                George Firmstone – Yes

James LaPoint – Yes                James Brennan - Yes

 

Motion

On a motion made by George Firmstone and seconded by James LaPoint the Board approved the October 28, 2019 meeting minutes as presented.

Motion carried.

Roll Call

Mr. Firmstone, Yes                              Mr. Feik, Yes                                       Mr. LaPoint, Yes

Mr. Haggarty, Absent                          Mr. Theobald, Yes                               Mr. Brennan, Absent

 

Solicitor’s Report

  1. 1. US Bank NA Trustee for the Holders of Bank of America Funding Corporation, Mortgage Pass Through Certificates Series 2006-7 v. Jerry J. Vlacich

On November 22, 2019 correspondence was forwarded to Sheriff Steelman

advising the Sheriff of two municipal liens which the Central Regional Wayne Authority holds against the property owned by Jerry Vlacich which is the subject of a foreclosure by US Bank NA at 797 Terrace Street, Honesdale, PA.  It is anticipated that the municipal liens will be part of the Sheriff’s costs at the time of the Sheriff Sale which is schedule for December 4, 2019.

 

  1. 2. Standard Pipe Close Out Document

I have reviewed the Standard Pipe Service’s, LLC Close Out documents for the Interceptor Project and have concluded that the documents are satisfactory.

  1. 3. Legal Services Agreement for Central Wayne Regional Authority Crestmont Drive Area Sewer Main Replacement Project

I have previously forwarded a Legal Services Agreement for professional service to be rendered with respect to the interim and final closings on the Crestmont Drive Area Sewer Main Replacement Project as well as drafting of any and all necessary easements, rights of way, license agreements or other occupancy agreements which may be necessary for securing access for the Authority to complete the Crestmont Drive Area Sewer Main Replacement Project.  To date, I do not believe the Authority has accepted this agreement.

  1. 4. RUS Closing

I have been in contact with Bond counsel and with the office administrator regarding the RUS Closing for the loan amount of $7,115,000 and grant amount of $3,220,400. Bond counsel and I have been working with respect to municipal guarantees for RUS.  Pursuant to Paragraph 6a of the Intermunicipal Agreement between Honesdale Borough, Texas Township and Cherry Ridge Township each Charter Member must agree to guarantee debt obligations of the Regional Authority.  This Agreement shall be satisfactory to the parties thereto in light of the circumstances under which they are made. After discussions with Bond counsel and the office administrator it is my understanding that the Board desires to have the RUS Fund guaranteed on a fifty (50%) percent basis by Honesdale Borough and Texas Township respectively since they are the two municipalities that are affected by the project.  I have confirmed with Bon counsel that this would be satisfactory if the Board approves and the municipal entities agree to the fifty-fifty split.  Therefore, I will be requesting the Board to pass a Motion tonight adopting a fifty (50%) percent Honesdale Borough fifty (50%) Texas Township municipal guarantee of the RUS Funding.  Bond counsel will prepare and I will review the necessary Ordinances for the guarantees.

A discussion was held and based on the projects and customers, a municipal obligation of Honesdale Borough 40% - Texas Township 60% was decided upon for the USDA loan.

 

Motion

On a motion made by James LaPoint and seconded by George Firmstone the Board of Directors approved a municipal guarantee for the USDA construction projects of 40% for Honesdale Borough and 60% for Texas Township.   Motion carried.

Roll Call

Mr. Feik, Yes                                       Mr. LaPoint, Yes                                  Mr. Haggarty, Absent

Mr. Theobald, Yes                               Mr. Brennan, Absent                           Mr. Firmstone, Yes

 

Engineer’s Report

  1. 1) WHITE MILLS SEWER INSTALLATION PROJECT (RUS)
  2. Contract #1 – White Mills Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc

(2)  Dates:

  1. Notice to Proceed: January 9, 2019
  2. Substantial Completion: February 13, 2020 (400 days)
  3. Final Completion: March 29, 2020 (420 days)

(3)  Contract Amount: $5,193,193.00

  1. Change Order #1 – $27,973.90 (RR Boring) – RUS Approved
  2. Change Order - $14.73/lf of Road Base Drain – Approved by Authority
    1. Final Change Order amount will be determined when final quantities of pipe are installed
    2. Schedule/Meetings:

(1)  Progress Meeting #11 – December 17, 2019 at 10:00 am

  1. Payment Applications:

(1)  Payment Application #10 – $184,421.40 (Recommended for Payment)

  1. Items for Discussion:

(1)  Canal Mobile Home Park

  1. Contract #2 – Pump Station, Conditioning Station, and Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Pioneer Construction Co, Inc.

(2)  Dates:

  1. Notice to Proceed: October 24, 2018
  2. Substantial Completion: November 18, 2019 (390 days)
  3. Final Completion: December 18, 2019 (420 days)

(3)  Contract Amount: $2,560,969.00

  1. Change Order #1 - $72,045.00 (Texas Twp Bridge) – RUS Approved
  2. Change Order #2 – Time Extension (120 Days) – RUS Approved
  3. Change Order #3 – $226,751.61 (Old Willow Pave) – RUS Approved
  4. Schedule/Meetings:

(1)  Progress Meeting #11 – December 17, 2019 at 10:00 am

  1. Payment Applications:

(1)  Payment Application #10 – Not Submitted

  1. Contract #3 – Interceptor
    1. Contract Information:

(1)  Contractor: Standard Pipe Services

(2)  Dates:

  1. Notice to Proceed: January 29, 2018
  2. Substantial Completion: January 29, 2019
  3. Final Completion: February 28, 2019

(3)  Original Contract Amount: $1,792,350.00

  1. Change Order #1 - $16,504.38 – RUS Approved
  2. Change Order #2 - $101,338.75 – RUS Approved
  3. Change Order #3 – $139,257.96 (Site Conditions) – RUS Approved
  4. Change Order #4 – -$166,516.20 (Balancing Change Order) – RUS Approved (Authority Approved by Email)
  5. Payment Applications:

(1)  Payment Application #13 (Final) – $94,146.74 (Recommended for Payment)

  1. 2) CAPITAL IMPROVEMENT PROJECTs (PENNVEST)
  2. 2018 Sewer Main Replacement
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc.

(2)  Dates:

  1. Notice to Proceed: April 15, 2019
  2. Substantial Completion: September 12, 2019 (150 Days)
  3. Final Completion: October 12, 2019 (180 Days)

(3)  Contract Amount: $875,875.00

  1. Change Order #1 – $2,850.00 (Tree Removal) – DEP Approved
  2. Change Order #2 – Time Extension (60 Days) – DEP Approved
  3. Schedule/Meetings:

(1)  Progress Meeting #7 – December 17, 2019 at 10:00 am

  1. Payment Applications:

(1)  Payment Application #6 – Not Submitted

  1. Items for Discussion:

(1)  Schedule

  1. Cliff Street Area
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc.

(2)  Dates:

  1. Notice to Proceed: April 22, 2019
  2. Substantial Completion: December 11, 2019 (233 Days)
  3. Final Completion: January 10, 2020 (263 Days)

(3)  Contract Amount: $947,749.00

  1. Change Order #1 – Time Extension (143 Days) – DEP Approved
  2. Schedule/Meetings:

(1)  Progress Meeting #7 – December 17, 2019 at 10:00 am

  1. Payment Applications:

(1)  Payment Application #5 – $135,348.56 (Recommended for Payment)

  1. Lackawaxen River Interceptor
    1. Contract Information:

(1)  Contractor: Mobile Dredging & Video Pipe, Inc.

(2)  Dates:

  1. Notice to Proceed: April 22, 2019
  2. Substantial Completion: July 21, 2019 (90 Days)
  3. Final Completion: August 20, 2019 (120 Days)

(3)  Contract Amount: $199,105.00

  1. Change Order #1 – $3,600.00 (Additional TV Work) – DEP Approved
  2. Change Order #2 – Time Extension (20 Days) – DEP Approved
  3. Change Order #3 – -$32,874.00 (Balancing Change Order) (Recommend for Authority Approval)
  4. Schedule/Meetings:

(1)  Complete – Need to Schedule Final Inspection

  1. Payment Applications:

(1)  Payment Application #4 (Final) – $16,983.10 (Recommended for Payment)

  1. SBR Tanks
    1. Contract Information:

(1)  Contractor: Titan Industrial Services, Inc

(2)  Dates:

  1. Notice to Proceed: April 24, 2019
  2. Substantial Completion: 120 Days Total (60 Days per set of Tanks)
  3. Final Completion: 150 Days

(3)  Contract Amount: $849,532.00

  1. Payment Applications:

(1)  Payment Application #3 – Not Submitted

  1. Schedule/Meetings:

(1)  Completed November 17, 2019

  1. 3) 5th STREET BRIDGE REALIGNMENT
  2. Under DEP Review

Some of the valves that have been used in the White Mills Project seem to have a factory defect. Entech and Leeward are working on the problem. GSP Management needs to locate their utility lines in Canal Mobile Home Park before the Authority’s contractor can proceed with installing sewer service. An on-site meeting was held at 523 Old Willow Ave Honesdale on November 19, 2019, regarding restoration. Based on the pre-construction video there is no damage to the parking area from the construction project. The Authority’s contractor will make a transition area from Old Willow Ave to the parking area.

 

Motion

On a motion made by James LaPoint and seconded by George Firmstone the Board approved change order #3 with Mobile Dredging and Video Pipe, Inc. as the balancing change order, and closeout of the Lackawaxen River Interceptor Rehabilitation Project in the amount of $-32,874.00. The final cost of the project was $169,831.00. The Board accepted the project upon Entech Engineer’s review and receipt of all necessary documents. Motion carried.

Roll Call

Mr. LaPoint, Yes                                  Mr. Haggarty, Absent                          Mr. Theobald, Yes

Mr. Brennan, Absent                           Mr. Firmstone, Yes                              Mr. Feik, Yes

Plant Report

  • The monthly discharge monitoring and plant reports were reviewed.
  • After the tank lining project, SBR Tank 2 is running well and has started to build solids. Tank 3 began operating today.  Each tank holds a minimum of 500-600,000 gallons.  Seed sludge was brought in from Roamingwood Sewer Authority to restart the tanks.
  • A new battery was purchased for the SBR’s UPS.  A malfunction occurred. OCC is assisting. Dan will check on a line conditioner for the PPL power line.
  • The Toxic Reduction Evaluation sampling has been completed. A report will be sent to DEP.
  • The Authority has requested more sampling from BGM Fasteners in regards to their potential future sewer connection.
  • The grease trap inspection report was reviewed. Several businesses needed reinspection and received correspondence from the Authority.

Collection System Report

USDA Projects:

White Mills Contract No. 1 – Leeward Construction

  • Crew is installing grinder pumps on Elizabeth St, Evergreen St, and Stegner St. (none of these pumps are completed yet)
  • Mainline was also tested on Route 6 by the White Mills firehall and river crossing.

White Mills Contract No. 2 – Pioneer Construction

  • Route 6 pump station is up and running.
  • Power has been run to the conditioning station.
  • Electrician needs to finish his work at the conditioning station.
  • Chemical pumps need to be plumbed at conditioning station.

PennVEST Projects:

2018 SMR Project (Willow Ave) – Leeward Construction

  • Still on stand-by due to manhole placement at the top of Delaware St. and Willow Ave by Bolds.

Cliff Street -Leeward Construction

  • Main line and service laterals on Castle Street, Irving Street, and Golden Rd are completed.
  • Crew is laying mainline on Cliff Street, just below the school.

Debt Collection Report

  • 51 Initial collection letters were mailed
  • 21 Lien Pending letters were sent out by certified mail
  • 2 Liens will be filed with the Wayne County Prothonotary
  • 1 Account will be filed with the District Magistrate
  • Municipal liens on properties total $20,532.26
  • 1 account has a pending sheriff sale

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • Unsatisfactory grease trap inspection letters have been issued to nine businesses.
  • Texas Township has reappointed John Haggarty to the CWRA Board for an additional 5-year term.
  • Texas Township has appointed John Feik to the CWRA Board to fill the remaining term of Timothy Moffitt.
  • The executed water termination agreement between Aqua Pennsylvania and CWRA was received. The Authority can now request water terminations from Aqua all year round with some restrictions.
  • Correspondence was reviewed from 741 Texas Palmyra Hwy Honesdale regarding their sewer connection in White Mills. The now vacant building needs to be prepared and occupied in order for sewer service to be installed.

 

Motion

On a motion made by James LaPoint and seconded by George Firmstone the Board approved the

monthly invoices for payment as presented. The USDA Project invoices will be paid upon approval by RUS. Motion carried.

Roll Call

Mr. Haggarty, Absent                          Mr. Theobald, Yes                   Mr. Brennan, Absent

Mr. Firmstone, Yes                              Mr. Feik, Yes                           Mr. LaPoint, Yes

 

Motion

On a motion made by George Firmstone and seconded by James LaPoint the Board approved the legal agreement with Solicitor Anthony Magnotta for the Crestmont Area Sewer Main Replacement Project in the amount of $15,000.00 plus $1,000.00 for any out of pocket expenses.  Motion carried.

Roll Call

Mr. Theobald, Yes                   Mr. Brennan, Absent               Mr. Firmstone, Yes

Mr. Feik, Yes                           Mr. LaPoint, Yes                      Mr. Haggarty, Absent

 

Motion

On a motion made by James LaPoint and seconded by George Firmstone the Board approved Resolution No. 11-25-2019-01 requesting a $1,532,017 H20 PA Grant through the Commonwealth Financing Authority for sewer upgrades in Cherry Ridge Township.  Motion carried.

Roll Call

Mr. Brennan, Absent               Mr. Firmstone, Yes                  Mr. Feik, Yes

Mr. LaPoint, Yes                      Mr. Haggarty, Absent              Mr. Theobald, Yes

 

Motion

On a motion made by George Firmstone and seconded by James LaPoint the Board approved Resolution No. 11-25-2019-02 requesting a $2,848,875 H20 Grant through the Commonwealth Financing Authority for sewer upgrades in Honesdale Borough.  Motion carried.

Roll Call

Mr. Firmstone, Yes                  Mr. Feik, Yes                           Mr. LaPoint, Yes

Mr. Haggarty, Absent              Mr. Theobald, Yes                   Mr. Brennan, Absent

 

Motion

On a motion made by James LaPoint and seconded by John Feik the Board approved Resolution No. 11-25-2019-04 accepting the Interceptor Rehabilitation Project as completed by Standard Pipe Services, LLC for the contract price of $1,882,934.89.  Motion carried.

Roll Call

Mr. Feik, Yes                           Mr. LaPoint, Yes                      Mr. Haggarty, Absent

Mr. Theobald, Yes                   Mr. Brennan, Absent               Mr. Firmstone, Yes

 

The Authority office will be closing at noon on both Christmas Eve and New Years Eve.

 

Public Comment – none.

 

The Board entered into an executive session for matter of personnel at 7:42 p.m.

The Board returned from executive session at 8:05 p.m.

 

The Board of Directors approved employee pay rates for 2020.

 

The meeting was adjourned at 8:06 p.m.

The next Board meeting is scheduled for December 23, 2019.

 

 

 

James LaPoint, Secretary

 
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