Home Meeting Minutes January 27, 2020
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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Secretary James LaPoint; Assistant Treasurer James Brennan; Assistant Secretary George Firmstone; Board Member John Feik; Mary Peters, Entech Engineering; Solicitor Anthony Magnotta; Tammy Jensen, Administrator; Dan Guinther, Plant Superintendent.

 

Visitors

None

 

Pledge of Allegiance

 

Chairman Jerry Theobald called the meeting to order. Reorganization of the Board was discussed.

 

Motion

On a motion made by James LaPoint and seconded by John Haggarty the Board approved the officers for the 2020 calendar year.

Chairman – Jerome Theobald

Vice Chairman – John Haggarty

Secretary – James LaPoint

Treasurer – John Feik

Assistant Treasurer – James Brennan

Assistant Secretary – George Firmstone

Motion carried.

Roll Call

Mr. Firmstone, Yes                              Mr. Feik, Yes                                       Mr. LaPoint, Yes

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Yes

 

Motion

On a motion made by James LaPoint and seconded by John Haggarty the Board of Directors appointed Entech Engineering, Inc. as the Authority’s Engineering Firm for 2020. Motion carried.

Roll Call

Mr. Feik, Yes                                       Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Yes                                Mr. Firmstone, Yes

 

Motion

On a motion made by George Firmstone and seconded by John Feik the Board approved Anthony Magnotta as Authority Solicitor for 2020.

Motion carried.

Roll Call

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                               Mr. Theobald, Yes

Mr. Brennan, Yes                                Mr. Firmstone, Yes                              Mr. Feik, Yes

 

Motion

Tammy Jensen polled the Board of Directors on January 10, 2020, for approval of Resolution No. 01-10-2020-01. The Board accepted the Water and Waste System Grant Agreement between CWRA and the United States Department of Agriculture Rural Utilities Service.

Jerry Theobald, Yes                             James LaPoint, Yes                              George Firmstone, Yes

James Brennan, Yes                            John Feik, Yes                                      John Haggarty, Unavailable

 

Motion

On a motion made by John Haggarty and seconded by John Feik the Board approved the meeting minutes from December 23, 2019 as presented. Motion carried.

Roll Call

Mr. Haggarty, Yes                               Mr. Theobald, Yes                   Mr. Brennan, Yes

Mr. Firmstone, Yes                              Mr. Feik, Yes                           Mr. LaPoint, Yes

 

Solicitor’s Report

  1. 1. RUS Closing

I reviewed all closing documents and prepared all necessary legal opinions for the RUS Closing.  I have been informed by Joy Doyle of Mr. Damgaard’s office that closing should be taking place on January 28, 2020.

  1. 2. William B. McAllister 112-114 11th Street, Honesdale

I received on January 27, 2020 correspondence from Michael Farley of Barna Law who is representing William B. McAllister and threatening litigation for refund of all monies paid to the Authority when in fact he was not hooked up according to the letter.  I would like to discuss this in an Executive Session for potential litigation this evening.

Correspondence will be sent to Attorney Farley from the Authority’s Solicitor.

Engineer’s Report

  1. 1) WHITE MILLS SEWER INSTALLATION PROJECT (USDA RUS)
  2. Engineering Amendment #4 - $6,500
  3. Contract #1 – White Mills Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc

(2)  Dates:

  1. Notice to Proceed: January 9, 2019
  2. Substantial Completion: February 13, 2020 (400 days)
  3. Final Completion: March 29, 2020 (445 days)
    1. Change Order #3 – Time Extension (120 Days) – Under RUS Review
      1. Substantial: June 12, 2020, Final: July 27, 2020

(3)  Contract Amount: $5,193,193.00

  1. Change Order #1 – $27,973.90 (RR Boring) – RUS Approved
  2. Change Order #2 – $9,103.14 (Road Base Drain) – Under RUS Review
  3. Revised Contract Amount: $5,230,270.04
    1. Job Completed to Date: $2,655,806.40 (50.87%)
    2. Payment Applications:

(1)  Payment Application #12 – $108,646.75 (Recommended for Payment)

  1. Meetings:

(1)  Progress Meeting #13 – February 19, 2020 @ 10:00 am

  1. Items for Discussion:

(1)  Canal Mobile Home Park

(2)  Trench Plugs

(3)  Failed Ball Valves

  1. Contract #2 – Pump Station, Conditioning Station, and Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Pioneer Construction Co, Inc.

(2)  Dates:

  1. Notice to Proceed: October 24, 2018
  2. Substantial Completion: July 21, 2019 (270 days)
  3. Final Completion: August 20, 2019 (300 days)
    1. Change Order #2 – Time Extension (120 Days) – RUS Approved
      1. Substantial: November 18, 2019, Final: December 18, 2019
      2. Change Order #4 – Time Extension (Sub: 102 Days; Final: 134 Days) – Under RUS Review
        1. Substantial: February 28, 2020, Final: April 30, 2020

(3)  Contract Amount: $2,560,969.00

  1. Change Order #1 - $72,045.00 (Texas Twp Bridge) – RUS Approved
  2. Change Order #3 – $226,751.61 (Old Willow Pave) – RUS Approved
  3. Revised Contract Amount: $2,859,755.61
    1. Job Completed to Date: $2,561,595.90 (90%)
    2. Schedule/Meetings:

(1)  Substantially Completed

  1. Final Punch List Items/ Restoration to Occur in Spring
  2. 2) CAPITAL IMPROVEMENT PROJECTs (PENNVEST)
  3. 2018 Sewer Main Replacement
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc.

(2)  Dates:

  1. Notice to Proceed: April 15, 2019
  2. Substantial Completion: July 14, 2019 (90 Days)
  3. Final Completion: August 13, 2019 (120 Days)
    1. Change Order #2 – Time Extension (60 Days) – DEP Approved
      1. Substantial: September 12, 2019, Final: October 12, 2019
      2. Change Order #3 – Time Extension (309 Days) – Under DEP Review
        1. Substantial: July 17, 2020, Final: August 16, 2020

(3)  Contract Amount: $875,875.00

  1. Change Order #1 – $2,850.00 (Tree Removal) – DEP Approved
  2. Revised Contract Amount: $878,725.00
    1. Job Completed to Date: $506,660.04 (57.7%)
    2. Schedule/Meetings:

(1)  On Hold until Weather Breaks

(2)  Progress Meeting #9 (Tentative) - February 19, 2020 @ 11:00 am

  1. Cliff Street Area
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc.

(2)  Dates:

  1. Notice to Proceed: April 22, 2019
  2. Substantial Completion: July 21, 2019 (90 Days)
  3. Final Completion: August 20, 2019 (120 Days)
    1. Change Order #1 – Time Extension (143 Days) – DEP Approved
      1. Substantial: December 11, 2109, Final: January 10, 2020
      2. Change Order #2 – Time Extension (233 Days) – Under DEP Review
        1. Substantial: July 31, 2020, Final: August 30, 2020

(3)  Contract Amount: $947,749.00

  1. Change Order #3 – $6,289.36 (Road Base Drain) – Under DEP Review
  2. Revised Contract Amount: $954,038.36 (Based on DEP Approval)
    1. Job Completed to Date: $746,431.70 (78.2%)
    2. Payment Applications:

(1)  Payment Application #7 – $49,587.40 (Recommended for Payment)

  1. Schedule/Meetings:

(1)  On Hold until Weather Breaks

(2)  Progress Meeting #9 (Tentative) - February 19, 2020 @ 11:00 am

  1. 3) Crestmont Area Sewer Main Replacement Project
  2. Funding:
    1. Resubmitted Preliminary Engineering Report to RUS
    2. Need to Provide Draft Engineering Agreement
    3. Design:
      1. Complete – Need Final QA/QC Review
      2. Permitting:
        1. PennDOT HOP – To be Submitted January 28, 2020
        2. Borough Road Opening – To be Submitted January 30, 2020
        3. NPDES Stormwater/ E&S – To be Submitted January 30, 2020
        4. Bidding:
          1. Complete – Need Final QA/QC Review
  3. 4) 5th STREET BRIDGE REALIGNMENT
  4. Approved by DEP
  5. Survey by Kiley Associates - $1,800.00
  6. Proposal - $20,700
    1. 5) toxic reduction evaluation study
    2. Sampling Complete
    3. Preliminary Results:
      1. Lead and Zinc – Remove Limit (Max Observed is less than ½ WLA)
      2. Copper

(1)  Dissolved Copper - Remove Limit (Max Observed is less than ½ WLA)

(2)  Total Copper – Increase Limit to 33 mg/L

  1. Proposal - $16,000
    1. 6) BGM Fastener Co, Inc.
    2. Industrial Process Requesting Discharge
    3. Approximately 600 gpd
      1. 7) Penndot truck Wash
      2. Collecting Winter Sample
      3. Act 537 Planning Required
        1. 8) 2019 chapter 94 report
        2. Proposal - $3,300

Correspondence will be sent to GSP Management regarding Canal Mobile Home Park and their responsibility during the sewer service installation.  Correspondence will be sent to Lee Supply Co. regarding an extended warranty for the ball valves used for the White Mills Sewer Installation Project. The Kleinfelder Proposal for additional costs on the Toxic Reduction Evaluation Study was not approved.

 

Motion

On a motion made by James LaPoint and seconded by George Firmstone the Board approved the Entech Engineering Amendment for the White Mills Project in the amount of $6500.00.   Motion carried.

Roll Call

Mr. Theobald, Yes                   Mr. Brennan, Yes                    Mr. Firmstone, Yes

Mr. Feik, Yes                           Mr. LaPoint, Yes                      Mr. Haggarty, Yes

 

Motion

On a motion made by John Haggarty and seconded by James LaPoint the Board approved the Entech Engineering Agreement for the 5th Street Bridge Project. Design, Permits, and Bidding Assistance is included in the agreement in the amount of $20,700.  Motion carried.

Roll Call

Mr. Brennan, Yes                    Mr. Firmstone, Yes                  Mr. Feik, Yes

Mr. LaPoint, Yes                      Mr. Haggarty, Yes                   Mr. Theobald, Yes

 

Motion

On a motion made by James LaPoint and seconded by George Firmstone the Board approved a 600 gpd Industrial sewer connection for BGM Fastener Company contingent upon quarterly testing and a signed agreement with the Authority. Motion carried.

Roll Call

Mr. Firmstone, Yes                  Mr. Feik, Yes                           Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Yes                   Mr. Brennan, Yes

 

Motion

On a motion made by James LaPoint and seconded by John Haggarty the Board approved a proposal from Entech Engineering to complete the 2019 Chapter 94 report for DEP in the amount of $3300.00.  Motion carried.

Roll Call

Mr. Feik, Yes                           Mr. LaPoint, Yes                      Mr. Haggarty, Yes

Mr. Theobald, Yes                   Mr. Brennan, Yes                    Mr. Firmstone, Yes

 

Plant Report

  • The monthly discharge monitoring and plant reports were reviewed.
  • The grease trap inspection report was reviewed. 
  • Dan will obtain prices for the purchase of a vacuum trailer.
  • The Board approved a $2500.00 additional cost to install a larger gate at the Rt.6 Mall pump station for easier access.
  • The new garage door has been installed.
  • Dan will look into a service agreement for the Rt.6 Mall pump station generator.
  • The interior painting for the lab/office building has been completed.
  • LED bulbs were installed in the lab/office building.
  • The brush assembly for the main plant collection line screen will be replaced. 

Collection System Report

Contract No. 1 – Leeward Construction

  • All main lines are completed, excluding the trailer park.
  • 58 grinder pumps have been installed, but not all are connected to the mainline, and no panels have been installed.
  • Two crews working on grinder pump installations on Charles Street.

Contract No. 2 – Pioneer Construction

  • Mary Peters, Scott Southerton and Don Johnson completed a walk through to create a punch list of work to be completed in order to complete the project.

2018 Project (Willow Ave):

  • Project on hold until spring.

Cliff Street (Leeward Construction)

  • On hold.
  • Aqua pre-construction meeting scheduled for 10:00 am Tuesday, January 28th.

General Maintenance

  • Replaced one 5HP hydro-matic pump at the Cadjaw system.
  • Kevin checked all river crossings and cleaned as needed.

Debt Collection Report

  • 70 Initial collection letters were mailed
  • 20 Lien Pending letters were sent out by certified mail
  • 1 Lien will be filed with the Wayne County Prothonotary
  • Municipal liens on properties total $21,228.81
  • 2 accounts scheduled for water termination on January 30, 2020

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • Reminder notices have been sent to the White Mills customers to complete electric for grinder pump and pay tapping fee.
  • The new on-line bill pay system is available on the Authority’s website.  Customers can view and pay their bills and sign-up for paperless billing.
  • The Authority signed the PennDOT Vehicle Wash Sewage Facilities Planning Module Exemption Application to verify they could accept their sewage allocation if approved.
  • Correspondence was sent to the owners of 86 Elizabeth St. White Mills regarding an underground tank found on the property during their grinder pump installation.
  • A discussion was held regarding fees for an unused sewer connection permit for Tom Tallman.  Correspondence will be sent to Mr. Tallman.
  • The Authority did not receive an LSA Grant for the Cherry Ridge Collection System.
  • Honesdale Borough reappointed George Firmstone to a 5-year term on the CWRA Board.

 

Motion

On a motion made by James LaPoint and seconded by John Haggarty the Board approved the monthly invoices for payment as presented. The invoices for the USDA funded projects will be paid upon approval by RUS. Motion carried.

Roll Call

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                               Mr. Theobald, Yes

Mr. Brennan, Yes                                Mr. Firmstone, Yes                              Mr. Feik, Yes

 

 

Public Comment – none.

 

The meeting was adjourned at 7:52 p.m.

The next Board meeting is scheduled for February 24, 2020.

 

 

 

James LaPoint, Secretary

 
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