Home Meeting Minutes FEBRUARY 24, 2020
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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Secretary James LaPoint; Treasurer John Feik; Assistant Treasurer James Brennan; Assistant Secretary George Firmstone; Mary Peters, Entech Engineering; Solicitor Anthony Magnotta; Tammy Jensen, Administrator; Dan Guinther, Plant Superintendent.

 

Visitors

None

 

Pledge of Allegiance

 

Motion

On a motion made by John Haggarty and seconded by George Firmstone the Board approved the meeting minutes from the January 27, 2020 meeting as presented.

Motion carried.

Roll Call

Mr. Firmstone, Yes                              Mr. Feik, Yes                                       Mr. LaPoint, Yes

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Yes

 

Solicitor’s Report

1. William B. McAllister 112-114 11th Street, Honesdale, PA

On January 29, 2020 I forwarded correspondence, a copy of which is attached, to Michael Farley of Barna Law who is representing William B. McAllister with reference to a refund of monies paid to the Authority for sewer rental fees and a reimbursement for a hookup fee.  Please be advised that to date, I have not received a response to my correspondence.

  1. 2. BGM Fastener Industrial Discharge Agreement

This past month I have worked with Mary Peters of Entech Engineering, Inc. in establishing an Industrial Discharge Agreement for use for the BGM Fastener Permit.  The final draft of the Agreement has been approved by my office and it is my understanding that Mary will be reporting in more detail where the project stands at the meeting.

 

Engineer’s Report

  1. 1) WHITE MILLS SEWER INSTALLATION PROJECT (USDA RUS)
  2. Contract #1 – White Mills Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc

(2)  Dates:

  1. Notice to Proceed: January 9, 2019
  2. Substantial Completion: February 13, 2020 (400 days)
  3. Final Completion: March 29, 2020 (445 days)
    1. Change Order #3 – Time Extension (120 Days) – RUS Approved
      1. Substantial: June 12, 2020, Final: July 27, 2020

(3)  Contract Amount: $5,193,193.00

  1. Change Order #1 – $27,973.90 (RR Boring) – RUS Approved
  2. Change Order #2 – $9,103.14 (Road Base Drain) – RUS Approved
  3. Revised Contract Amount: $5,230,270.04
    1. Job Completed to Date: $3,022,409.54 (57.8%)
    2. Payment Applications:

(1)  Payment Application #13 – $348,272.98 (Recommended for Payment)

  1. Meetings:

(1)  Progress Meeting #14 – March 18, 2020 @ 10:00 am

  1. Items for Discussion:

(1)  Canal Mobile Home Park

(2)  Evergreen Street

(3)  Failed Valve - Meeting (Week of March 2nd)

(4)  Homeowner Lateral Piping

  1. Contract #2 – Pump Station, Conditioning Station, and Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Pioneer Construction Co, Inc.

(2)  Dates:

  1. Notice to Proceed: October 24, 2018
  2. Substantial Completion: July 21, 2019 (270 days)
  3. Final Completion: August 20, 2019 (300 days)
    1. Change Order #2 – Time Extension (120 Days) – RUS Approved
      1. Substantial: November 18, 2019, Final: December 18, 2019
      2. Change Order #4 – Time Extension (Sub: 102 Days; Final: 134 Days) – RUS Approved
        1. Substantial: February 28, 2020, Final: April 30, 2020

(3)  Contract Amount: $2,560,969.00

  1. Change Order #1 - $72,045.00 (Texas Township Bridge) – RUS Approved
  2. Change Order #3 – $226,751.61 (Old Willow Pave) – RUS Approved
  3. Revised Contract Amount: $2,859,755.61
    1. Job Completed to Date: $2,561,595.90 (90%)
    2. Schedule/Meetings:

(1)  Substantially Completed

  1. Final Punch List Items - $10,600
  2. Restoration to Occur in Spring
  3. 2) CAPITAL IMPROVEMENT PROJECTs (PENNVEST)
  4. 2018 Sewer Main Replacement
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc.

(2)  Dates:

  1. Notice to Proceed: April 15, 2019
  2. Substantial Completion: July 14, 2019 (90 Days)
  3. Final Completion: August 13, 2019 (120 Days)
    1. Change Order #2 – Time Extension (60 Days) – DEP Approved
      1. Substantial: September 12, 2019, Final: October 12, 2019
      2. Change Order #3 – Time Extension (309 Days) – Under DEP Review
        1. Substantial: July 17, 2020, Final: August 16, 2020

(3)  Contract Amount: $875,875.00

  1. Change Order #1 – $2,850.00 (Tree Removal) – DEP Approved
  2. Revised Contract Amount: $878,725.00
    1. Job Completed to Date: $506,660.04 (57.7%)
    2. Schedule/Meetings:

(1)  On Hold until Weather Breaks

(2)  Progress Meeting #9 (Tentative) - March 18, 2020 @ 10:00 am @ 11:00 am

  1. Cliff Street Area
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc.

(2)  Dates:

  1. Notice to Proceed: April 22, 2019
  2. Substantial Completion: July 21, 2019 (90 Days)
  3. Final Completion: August 20, 2019 (120 Days)
    1. Change Order #1 – Time Extension (143 Days) – DEP Approved
      1. Substantial: December 11, 2109, Final: January 10, 2020
      2. Change Order #2 – Time Extension (233 Days) – Under DEP Review
        1. Substantial: July 31, 2020, Final: August 30, 2020

(3)  Contract Amount: $947,749.00

  1. Change Order #3 – $6,289.36 (Road Base Drain) – Under DEP Review
  2. Revised Contract Amount: $954,038.36 (Based on DEP Approval)
    1. Job Completed to Date: $746,431.70 (78.2%)
    2. Payment Applications:

(1)  Payment Application #8 – Not Submitted

  1. Schedule/Meetings:

(1)  On Hold until Weather Breaks

(2)  Progress Meeting #9 (Tentative) - March 18, 2020 @ 10:00 am @ 11:00 am

  1. 3) Crestmont Area Sewer Main Replacement Project
  2. Funding:
    1. Waiting on USDA RUS
    2. Design:
      1. Complete – Final QA/QC Review/ Aqua and Borough Coordination
      2. Permitting:
        1. PennDOT HOP – To be Submitted
        2. Borough Road Opening – To be Submitted
        3. NPDES Stormwater/ E&S – To be Submitted
  3. 4) 5th STREET BRIDGE REALIGNMENT
  4. Waiting on Survey
    1. 5) toxic reduction evaluation study
    2. Sampling Complete
    3. Preliminary Results:
      1. Lead and Zinc – Remove Limit (Max Observed is less than ½ WLA)
      2. Copper

(1)  Dissolved Copper - Remove Limit (Max Observed is less than ½ WLA)

(2)  Total Copper – Increase Limit to 33 µg/L

  1. Proposal - $16,000
    1. 6) BGM Fastener Co, Inc.
    2. Industrial Waste Agreement
      1. 7) 2019 chapter 94 report
      2. In Progress

There are 30 remaining grinder pumps to be installed outside of the mobile home park. Texas Township will be replacing the stormwater pipe on Evergreen Street in White Mills. Wayne County Conservation will be conducting an on-site visit for the White Mills project on February 27th. The Sewer Main Replacement Project on Willow Ave will resume at the beginning of March to rehab the area by Bold’s Florist.

 

Motion

On a motion made by George Firmstone and seconded by James LaPoint the Board of Directors approved a proposal to install a transducer at the Rt.6 Mall pump station from Pioneer Construction in the amount of $2,350.00. Motion carried.

Roll Call

Mr. Feik, Yes                                       Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Yes                                Mr. Firmstone, Yes

 

Motion

On a motion made by John Haggarty and seconded by John Feik the Board approved the substantial completion of the USDA Contract 2 with Pioneer Construction. Remaining restoration totals $10,600.00.

Motion carried.

Roll Call

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                               Mr. Theobald, Yes

Mr. Brennan, Yes                                Mr. Firmstone, Yes                              Mr. Feik, Yes

 

Motion

On a motion made by James LaPoint and seconded by George Firmstone the Board approved a proposal from Kleinfelder in the maximum amount of $16,000 billed hourly for completing the Metal Evaluation Study for PADEP.  Motion carried.

Roll Call

Mr. Haggarty, Yes                               Mr. Theobald, Yes                   Mr. Brennan, Yes

Mr. Firmstone, Yes                              Mr. Feik, Yes                           Mr. LaPoint, Yes

 

Plant Report

  • The monthly discharge monitoring and plant reports were reviewed.
  • The grease trap inspection report was reviewed. 
  • The brush assembly for the main plant collection line screen has be replaced. 
  • Dan is completing a plan to repair the washout that is occurring around the sewer main in back of the old Bailey’s Furniture building. The Wayne County Conservation District said concrete would be acceptable.  They are not requiring any permits. By-pass pumping would be necessary.
  • A pump is leaking downstairs in the SBR. The original pump is no longer made. A new pump was purchased previously but does not fit. Dan is checking on rebuilding the pump. The seal is leaking and he can’t take it apart due to wear on the bolts and casting.

Collection System Report

Contract No. 1 - Leeward

  • All main lines are completed, excluding the trailer park.
  • Crews are working on installing grinder pumps and service laterals on Charles Street, Long Ridge Road, and Texas Palmyra Highway.

Contract No. 2 - Pioneer

  • A punch list to be completed in spring.

2018 Project (Willow Ave):

  • Leeward planning on mobilization the first week of March to do some work in front of Bolds Nursery only.

Cliff Street (Leeward Construction)

  • Aqua and UGI do not have their PennDOT permits for Cliff Street work as of today.

Debt Collection Report

  • 61 Initial collection letters were mailed
  • 23 Lien Pending letters were sent out by certified mail
  • 1 Lien will be filed with the Wayne County Prothonotary
  • Municipal liens on properties total $28,535.00
  • 10 accounts are scheduled for water termination on April 9, 2020

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • The new payment system for sewer customers is active. 498 customers are signed up for paperless billing.
  • 74 White Mills customers have completed their electric work.
  • A letter was received the Commonwealth Financing Agency stating that the Authority did not receive a grant submitted through Cherry Ridge Township.
  • The Authority was copied on a letter from PADEP to PennDOT’s Engineer, Gannett Fleming, Inc. for their facility vehicle wash building in Indian Orchard. The proposed project does not qualify for an Exemption from Act 537 planning requirements. Submission of a Component 3 Sewage Facilities Planning Module is required.
  • Necessary correspondence continues to be sent to White Mills customers in order to complete the project.  Letters will be sent regarding the customers responsibility to connect their lateral to the grinder pump stub when they received their 60-day notice to connect.

 

Motion

On a motion made by James LaPoint and seconded by John Feik the Board approved the monthly invoices for payment as presented. The USDA Project invoices will be paid upon approval by RUS.    Motion carried.

Roll Call

Mr. Theobald, Yes                   Mr. Brennan, Yes                    Mr. Firmstone, Yes

Mr. Feik, Yes                           Mr. LaPoint, Yes                      Mr. Haggarty, Yes

 

 

Public Comment – none.

 

The meeting was adjourned at 7:14 p.m.

The next Board meeting is scheduled for March 23, 2020.

 

 

 

James LaPoint, Secretary

 
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