Home Meeting Minutes APRIL 27, 2020
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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Secretary James LaPoint; Treasurer John Feik; Assistant Treasurer James Brennan; Assistant Secretary George Firmstone; Tammy Jensen, Administrator; Mary Peters, Engineer.

 

Due to the Covid-19 virus, Board members George Firmstone, John Haggarty, and John Feik attended the meeting via Zoom along with Engineer Mary Peters.

 

Visitors

No visitor correspondence was received via email or telephone.

 

Pledge of Allegiance

 

Motion

On a motion made by James Brennan and seconded by John Haggarty the Board approved the meeting minutes from the March 23, 2020 meeting as presented. Motion carried.

Roll Call

Mr. Firmstone, Yes                              Mr. Feik, Yes                                       Mr. LaPoint, Yes

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Yes

 

Solicitor’s Report

  1. 1. William B. McAllister 112-114 11th Street, Honesdale, PA

As you may recall Mr. McAllister requested a refund for payments that he had previously paid to the Central Wayne Regional Authority for sewer service due to the fact that he alleges that no sewer service existed at his property until recently.  We have not been able to justify whether or not a refund is necessary to Mr. McAllister since the consensus is that the sewage had to be going somewhere prior to his repair of his lateral. I requested a demand from his attorney Michael Farley of Honesdale, Pennsylvania, however, to date have not received the same.  I shall keep you updated on this matter.

  1. 2. White Mills Project

The White Mills Project was delayed due to the onset of COVID -19, however will be starting again shortly. Charles Miszler has indicated by correspondence that he is not part of the service area, however, it appears based upon the measurements taken by Entech and the Authority staff that he is within the service area and, therefore, should be mandated to connect to the sewer system.

  1. 3. Study Performed by Kleinfelder

The TRE study has been completed by Kleinfelder and is currently being reviewed by our Engineer. I would defer all questions to Mary Peters regarding the study. The author of the study concluded that the Authority may not receive any limits for the metals studied. Hopefully, DEP will agree.

  1. 4. COVID-19 Update

As you are aware our office remains closed due to Governor Wolf’s Covid-19 Declaration of March 19, 2020. I am working remotely and will continue to answer any questions posed by e- mail. It appears that our office will continue to be closed until at least May 8, 2020 under the most recent guidelines issued by the Governor’s office. I will be available by Zoom, telephone or Go to Meeting to participate in your meetings.

 

Engineer’s Report

  1. 1) WHITE MILLS SEWER INSTALLATION PROJECT (USDA RUS)
  2. Contract #1 – White Mills Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc

(2)  Dates:

(a)    Notice to Proceed: January 9, 2019

(b)   Substantial Completion: February 13, 2020 (400 days)

(c)    Final Completion: March 29, 2020 (445 days)

(i)      Change Order #3 – Time Extension (120 Days) – RUS Approved

  1. Substantial: June 12, 2020, Final: July 27, 2020

(3)  Contract Amount: $5,193,193.00

(a)    Change Order #1 – $27,973.90 (RR Boring) – RUS Approved

(b)   Change Order #2 – $9,103.14 (Road Base Drain) – RUS Approved

(c)    Revised Contract Amount: $5,230,270.04

(i)      Job Completed to Date: $3,022,409.54 (57.8%)

(d)   Change Order #4 – $0 (Stored Materials) – Need Official Board Approval for Change Order

  1. Payment Applications:

(1)  Payment Application #15 – $210,636.77 (Recommended for Payment)

  1. Meetings:

(1)  Progress Meeting #14 – TBD

  1. Items for Discussion:

(1)  Construction on Hold

  1. Contract #2 – Pump Station, Conditioning Station, and Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Pioneer Construction Co, Inc.

(2)  Dates:

(a)    Notice to Proceed: October 24, 2018

(b)   Substantial Completion: July 21, 2019 (270 days)

(c)    Final Completion: August 20, 2019 (300 days)

(i)      Change Order #2 – Time Extension (120 Days) – RUS Approved

  1. Substantial: November 18, 2019, Final: December 18, 2019

(ii)    Change Order #4 – Time Extension (Sub: 102 Days; Final: 134 Days) – RUS Approved

  1. Substantial: February 28, 2020, Final: April 30, 2020

(3)  Contract Amount: $2,560,969.00

(a)    Change Order #1 - $72,045.00 (Texas Township Bridge) – RUS Approved

(b)   Change Order #3 – $226,751.61 (Old Willow Pave) – RUS Approved

(c)    Revised Contract Amount: $2,859,755.61

(i)      Job Completed to Date: $2,561,595.90 (90%)

  1. Payment Applications:

(1)  Payment Application #12 – Not Submitted

  1. Schedule/Meetings:

(1)  Construction on Hold/ Restoration to Occur in Spring

  1. 2) CAPITAL IMPROVEMENT PROJECTs (PENNVEST)
  2. 2018 Sewer Main Replacement
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc.

(2)  Dates:

(a)    Notice to Proceed: April 15, 2019

(b)   Substantial Completion: July 14, 2019 (90 Days)

(c)    Final Completion: August 13, 2019 (120 Days)

(i)      Change Order #2 – Time Extension (60 Days) – DEP Approved

  1. Substantial: September 12, 2019, Final: October 12, 2019

(ii)    Change Order #3 – Time Extension (309 Days) – Under DEP Review

  1. Substantial: July 17, 2020, Final: August 16, 2020

(3)  Contract Amount: $875,875.00

(a)    Change Order #1 – $2,850.00 (Tree Removal) – DEP Approved

(b)   Revised Contract Amount: $878,725.00

(i)      Job Completed to Date: $506,660.04 (57.7%)

  1. Schedule/Meetings:

(1)  Construction Resumed April 22, 2020

(2)  Progress Meeting #9 (Tentative) – TBD

  1. Cliff Street Area
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc.

(2)  Dates:

(a)    Notice to Proceed: April 22, 2019

(b)   Substantial Completion: July 21, 2019 (90 Days)

(c)    Final Completion: August 20, 2019 (120 Days)

(i)      Change Order #1 – Time Extension (143 Days) – DEP Approved

  1. Substantial: December 11, 2109, Final: January 10, 2020

(ii)    Change Order #2 – Time Extension (233 Days) – Under DEP Review

  1. Substantial: July 31, 2020, Final: August 30, 2020

(3)  Contract Amount: $947,749.00

(a)    Change Order #3 – $6,289.36 (Road Base Drain) – Under DEP Review

(b)   Revised Contract Amount: $954,038.36 (Based on DEP Approval)

(i)      Job Completed to Date: $746,431.70 (78.2%)

  1. Schedule/Meetings:

(1)  Construction on Hold

(2)  Progress Meeting #9 (Tentative) – TBD

  1. 3) Crestmont Area Sewer Main Replacement Project
  2. Funding:
    1. Waiting on USDA RUS
    2. Design:
      1. Complete – Final QA/QC Review/ Aqua and Borough Coordination
  3. 4) 5th STREET BRIDGE REALIGNMENT
  4. Provide to CWRA for Review
    1. 5) toxic reduction evaluation study
    2. Kleinfelder Provided Draft Report
      1. 6) PENNDOT TRUCK WASH
      2. Provided Additional Sampling
        1. Ed Reviewed, He had No Concerns
        2. Component 3M

(1)  Provide Flows for Section K.2.

(2)  Sign Section K.3.c, K.3.d, and K.4.c

Mary will be having a meeting with J.J. at Kleinfelder tomorrow regarding the draft TRE report to be submitted to PA DEP.

Stored material charges were discussed for Leeward Construction under Contract 1 of the USDA funded projects.  The Board approved stored material charges during the March 23, 2020 meeting due to the stop in construction in the Commonwealth by Governor Wolf.  Leeward submitted Pay Application No. 15 in the amount of $210,636.77 for stored materials on the White Mills Project. Change Order No. 4 was approved to allow for payment of stored materials. The change order will need to be approved by USDA.

The Board of Directors and Engineer discussed the proposed connections from PennDOT in Indian Orchard.  All Authority Rules & Regulations must be followed, and connection permits obtained, before any connection would be permitted.

The 5th Street Bridge project will be out to bid during the next couple of months. Pioneer Construction will begin restoration on Willow Avenue and the Brook Road once the weather cooperates.

Leeward will attempt to coordinate Rt.6 restoration for the 2018 SMR Project with the Rt.6 PennDOT paving project. Mary will contact Leeward Construction to obtain a schedule regarding all of their Authority projects.  The Board requested a progress status for the Canal Mobile Home Park on their preparation of sewer service.

 

 

Motion

On a motion made by James LaPoint and seconded by James Brennan the Board of Directors approved the completion of the PA DEP Component 3M for the PennDOT Wayne County Maintenance Garage, Office Building, and Vehicle Wash Building.

Motion carried.

Roll Call

Mr. Feik, Yes                                       Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Yes                                Mr. Firmstone, Yes

 

Plant Report

  • The monthly discharge monitoring and plant reports were reviewed.
  • The air dryer for the air compressor in SBR needs to be replaced.  A new one is on order.
  • The automatic drain on the air compressor needs to be replaced. A new one is on order.
  • No major problems have been detected in the plant or collection system due to the increase of cleaning products and wipes.
  • Lawn work has been completed at the plant.

Collection System Report

Cadjaw System:

  • Replaced 36 floats in the Duplex and Simplex pump stations.
  • Cleaned five pump stations.

Route 6 Mall:

  • Pioneer repaired a manhole and frame on the mall pump station collection system. The Authority had contacted the mall owners regarding the problem.

Leeward – Willow Avenue:

  • Leeward is back onsite, laying sewer and water mains within the PennDOT right of way.

White Mills sewer:

  • Spoke with Tony Wilkes from PennDOT.  His office is okay with Leeward proceeding on the White Mills Project.  However, I don’t believe they will be returning to the job anytime soon as the crew that was there is off on other jobs.
  • The trailer park has been working on getting their electric wires run to the proposed pump stations.
  • Leeward should address final restoration of yards completed in White Mills to limit the complaint calls from residents.

Cliff Street:

  • No word on the status of the Cliff Street project.  Aqua and UGI are planning projects in the area.

Debt Collection Report

  • Total amount of Municipal Liens $32,532.56
  • 527 customers have signed up for paperless billing through the new on-line payment system.

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • Correspondence was sent to Attorney Howell regarding 729 Texas Palmyra Hwy, White Mills. The property is required to connect to the new White Mills collection system as per Texas Township ordinance.
  • The 2019 Audit is underway.
  • 104 White Mills customers have either paid or are on a payment plant for their tapping fee.
  • 107 White Mills customers have completed their electric work.

 

Motion

On a motion made by James LaPoint and seconded by John Feik the Board approved the monthly invoices for payment as presented. The USDA project invoices will be paid upon approval by RUS.

Motion carried.

Roll Call

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                               Mr. Theobald, Yes

Mr. Brennan, Yes                                Mr. Firmstone, Yes                              Mr. Feik, Yes

 

 

 

Public Comment – none.

 

The meeting was adjourned at 6:50 p.m.

The next Board meeting is scheduled for May 18, 2020.

 

 

 

James LaPoint, Secretary

 
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