September 28, 2020 |
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Meeting Minutes - Meeting Minutes |
Present Chairman Jerome Theobald; Secretary James LaPoint; Treasurer John Feik; Assistant Secretary George Firmstone; Assistant Treasurer James Brennan; Tammy Jensen, Administrator; Dan Guinther, Plant Superintendent; Mary Peters, Engineer
Absent Vice-Chairman John Haggarty and Solicitor Anthony Magnotta
Board member George Firmstone attended the meeting via telephone.
Pledge of Allegiance
Motion On a motion made by John Feik and seconded by James LaPoint the Board approved the meeting minutes from the August 24, 2020, meeting as presented. Motion carried. Roll Call Mr. Firmstone, Yes Mr. Feik, Yes Mr. LaPoint, Yes Mr. Haggarty, Absent Mr. Theobald, Yes Mr. Brennan, Yes
Solicitor’s Report No report
Engineer’s Report
(1) Contractor: Leeward Construction, Inc (2) Dates: (a) Notice to Proceed: January 9, 2019 (b) Substantial Completion: February 13, 2020 (400 days) (c) Final Completion: March 29, 2020 (445 days) (i) Change Order #3 – Time Extension (120 Days) – RUS Approved
(ii) Change Order #5 – Time Extension (95 Days) – RUS Approved
(3) Contract Amount: $5,193,193.00 (a) Change Order #1 – $27,973.90 (RR Boring) – RUS Approved (b) Change Order #2 – $9,103.14 (Road Base Drain) – RUS Approved (c) Change Order #4 – $0 (Stored Materials) – RUS Approved (d) Revised Contract Amount: $5,230,270.04 (i) Job Completed to Date: $4,281,612.43 (81.9%)
(a) Payment Application #17 – $308,464.78 (Recommended for Payment)
(1) Progress Meeting #18 – October 20, 2020 at 10:00 am
(1) Grinder Pump Start Ups (2) Engineering Agreement – SDC and CO
(1) Contractor: Pioneer Construction Co, Inc. (2) Dates: (a) Notice to Proceed: October 24, 2018 (b) Substantial Completion: July 21, 2019 (270 days) (c) Final Completion: August 20, 2019 (300 days) (i) Change Order #2 – Time Extension (120 Days) – RUS Approved
(ii) Change Order #4 – Time Extension (Sub: 102 Days; Final: 134 Days) – RUS Approved
(iii) Change Order #5 – Time Extension (Final: 122 Days) – RUS Approved
(3) Contract Amount: $2,560,969.00 (a) Change Order #1 - $72,045.00 (Texas Township Bridge) – RUS Approved (b) Change Order #3 – $226,751.61 (Old Willow Pave) – RUS Approved (c) Revised Contract Amount: $2,859,755.61 (i) Job Completed to Date: $2,561,595.90 (90%)
(1) Payment Application #12 – Not Submitted
(1) Punch List Items – Finishing Minor Items
(1) Contractor: Leeward Construction, Inc. (2) Dates: (a) Notice to Proceed: April 15, 2019 (b) Substantial Completion: July 14, 2019 (90 Days) (c) Final Completion: August 13, 2019 (120 Days) (i) Change Order #2 – Time Extension (60 Days) – DEP Approved
(ii) Change Order #3 – Time Extension (309 Days) – Under DEP Review
(3) Contract Amount: $875,875.00 (a) Change Order #1 – $2,850.00 (Tree Removal) – DEP Approved (b) Revised Contract Amount: $878,725.00 (i) Job Completed to Date: $ 901,940.38 (102.6%)
(a) Payment Application #10 – $69,784.13 (Recommended for Payment)
(1) Restoration Remaining
(1) Contractor: Leeward Construction, Inc. (2) Dates: (a) Notice to Proceed: April 22, 2019 (b) Substantial Completion: July 21, 2019 (90 Days) (c) Final Completion: August 20, 2019 (120 Days) (i) Change Order #1 – Time Extension (143 Days) – DEP Approved
(ii) Change Order #2 – Time Extension (233 Days) – Under DEP Review
(3) Contract Amount: $947,749.00 (a) Change Order #3 – $6,289.36 (Road Base Drain) – Under DEP Review (b) Change Order #4 – $34,500 (Curb) – Need to Submit to DEP (c) Revised Contract Amount: $954,038.36 (Based on DEP Approval, Not Including CO#4) (i) Job Completed to Date: $973,713.60 (102.7%)
(a) Payment Application #9 - Not Submitted
(1) Restoration Remaining
(1) Notice to Proceed: August 19, 2020 (2) Substantial Completion: November 2, 2020 (75 Days) (3) Final Completion: November 17, 2020 (90 Days)
Motion On a motion made by James LaPoint and seconded by John Feik the Board of Directors approved Change Order #6 from Leeward Construction for the White Mills Project. The time extension change order was approved with the following stipulations: The project must be completed by October 30, 2020, with the exception of the mobile home park, which will have a substantial completion date of November 20, 2020, and a final completion date of December 31, 2020. Motion carried. Roll Call Mr. Feik, Yes Mr. LaPoint, Yes Mr. Haggarty, Absent Mr. Theobald, Yes Mr. Brennan, Yes Mr. Firmstone, Yes
Motion On a motion made by John Feik and seconded by James LaPoint the Board approved an amended agreement between the Authority and Entech Engineering, Inc. for additional services for the White Mills Project. Construction Observation $90,000 and Services During Construction $18,500. Motion carried. Roll Call Mr. LaPoint, Yes Mr. Haggarty, Absent Mr. Theobald, Yes Mr. Brennan, Yes Mr. Firmstone, Yes Mr. Feik, Yes
Motion On a motion made by John Feik and seconded by James LaPoint the Board approved Change Order #5 a time extension for Leeward Construction on the Cliff Street Project. The final completion date would be November 16, 2020. Motion carried. Roll Call Mr. Haggarty, Absent Mr. Theobald, Yes Mr. Brennan, Yes Mr. Firmstone, Yes Mr. Feik, Yes Mr. LaPoint, Yes
Plant Report
The Board of Directors approved the quote from Joseph Blacktopping in the amount of $5,650.00.
Collection System Report Leeward – Willow Avenue:
White Mills sewer:
Cliff Street:
Administration Report
Motion On a motion made by George Firmstone and seconded by John Feik the Board approved proceeding with the Crestmont Area Sewer Project financed through USDA. Motion carried. Roll Call Mr. Theobald, Yes Mr. Brennan, Yes Mr. Firmstone, Yes Mr. Feik, Yes Mr. LaPoint, Yes Mr. Haggarty, Absent
Motion On a motion made by John Feik and seconded by James LaPoint the Board approved a proposal from Northeast Electric for preventative maintenance on three Flygt pumps in the amount of $2,409. Motion carried. Roll Call Mr. Brennan, Yes Mr. Firmstone, Yes Mr. Feik, Yes Mr. LaPoint, Yes Mr. Haggarty, Absent Mr. Theobald, Yes
Motion On a motion made by James LaPoint and seconded by John Feik the Board approved the monthly invoices as presented. Motion carried. Roll Call Mr. Firmstone, Yes Mr. Feik, Yes Mr. LaPoint, Yes Mr. Haggarty, Absent Mr. Theobald, Yes Mr. Brennan, Yes
The meeting was adjourned at 7:48 p.m. The next Board meeting is scheduled for October 26, 2020.
James LaPoint, Secretary |