Home Meeting Minutes NOVEMBER 23, 2020
NOVEMBER 23, 2020 PDF Print E-mail
Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Secretary James LaPoint; Treasurer John Feik; Assistant Secretary George Firmstone; Assistant Treasurer James Brennan; Tammy Jensen, Administrator; Dan Guinther, Plant Superintendent; Mary Peters, Engineer; Solicitor Anthony Magnotta

 

Attendees Via Zoom

Solicitor Magnotta

Engineer Mary Peters

Board Members George Firmstone and James LaPoint

 

Pledge of Allegiance

 

Motion

On a motion made by John Haggarty and seconded by John Feik the Board approved the meeting minutes from the October 26, 2020, meeting as presented. Motion carried.

Roll Call

Mr. Firmstone, Yes                              Mr. Feik, Yes                                       Mr. LaPoint, Yes

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Yes

 

Solicitor’s Report

1. Cherry Ridge Realty / Suhosky

I still have not received a reply to my correspondence to Ron Bugaj, Esq.

 

2. SBR Tank Coatings.

Work has begun on the peeling coatings on the newly resurfaced SBR tanks.  I will defer to Entech Engineering for discussion of the progress of the work.

 

3. White Mills Valve Issue.

On October 21, 2020, a meeting occurred with respect to the White Mills valve issue.  It is my understanding that at that time, Integrity, the manufacturer, indicated that the valve failures were due to an injection molding process error during manufacturing.  Although the problem was found to be in the initial turn only, I have been advised by Dan Guinther that subsequent to that meeting there is evidence that problems have developed with the valves even after the initial turn.

 

Back in January of 2020 the Authority requested an additional five-year warranty on the ball valves.  It is my understanding that at the meeting Integrity indicated that they would provide an additional four years after Leeward Construction’s initial one-year warranty. Unfortunately, after discussions with our plant manager Dan Guinther, it would appear that even with the extended warranty there may still be issues for authority personnel especially if these valves fail during the winter. Based upon my discussion with Dan, it would appear that you should perhaps ask Integrity to either pay for replacement of the valves or in the alternative guarantee payment for all repairs during the five-year period.

 

Engineer’s Report

  1. 1) WHITE MILLS SEWER INSTALLATION PROJECT (USDA RUS)
  2. Contract #1 – White Mills Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc

(2)  Dates:

(a)    Notice to Proceed: January 9, 2019

(b)   Substantial Completion: February 13, 2020 (400 days)

(c)    Final Completion: March 29, 2020 (445 days)

(i)      Change Order #3 – Time Extension (120 Days) – RUS Approved

  1. Substantial: June 12, 2020, Final: July 27, 2020

(ii)    Change Order #5 – Time Extension (95 Days) – RUS Approved

  1. Substantial: September 15, 2020, Final: October 30, 2020

(iii)  Change Order #6 – Time Extension (95 Days) – Under RUS Review

  1. Substantial: November 20, 2020, Final: December 31, 2020

(3)  Contract Amount: $5,193,193.00

(a)    Change Order #1 – $27,973.90 (RR Boring) – RUS Approved

(b)   Change Order #2 – $9,103.14 (Road Base Drain) – RUS Approved

(c)    Change Order #4 – $0 (Stored Materials) – RUS Approved

(d)   Revised Contract Amount: $5,230,270.04

(i)      Job Completed to Date: $5,040,578.41 (96.4%)

  1. Payment Applications:

(a)    Payment Application #20 – $396,446.25 (Recommended for Payment)

  1. Meetings:

(1)  Progress Meeting #21/ Preliminary Walk Through – Tentative Next Week

  1. Items for Discussion:

(1)  Valve Issue – Lee Supply Representative Onsite Tomorrow

(2)  Pave Restoration – Tuesday/ Wednesday this Week

(3)  Grinder Pumps – 9 Grinder Pumps Remaining (1st thing this Morning)

(4)  RPR Services – As needed after this week

  1. Contract #2 – Pump Station, Conditioning Station, and Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Pioneer Construction Co, Inc.

(2)  Dates:

(a)    Notice to Proceed: October 24, 2018

(b)   Substantial Completion: July 21, 2019 (270 days)

(c)    Final Completion: August 20, 2019 (300 days)

(i)      Change Order #2 – Time Extension (120 Days) – RUS Approved

  1. Substantial: November 18, 2019, Final: December 18, 2019

(ii)    Change Order #4 – Time Extension (Sub: 102 Days; Final: 134 Days) – RUS Approved

  1. Substantial: February 28, 2020, Final: April 30, 2020

(iii)  Change Order #5 – Time Extension (Final: 122 Days) – RUS Approved

  1. Final: August 30, 2020

(3)  Contract Amount: $2,560,969.00

(a)    Change Order #1 - $72,045.00 (Texas Township Bridge) – RUS Approved

(b)   Change Order #3 – $226,751.61 (Old Willow Pave) – RUS Approved

(c)    Revised Contract Amount: $2,859,755.61

(i)      Job Completed to Date: $2,561,595.90 (90%)

  1. Payment Applications:

(1)  Payment Application #12 – Not Submitted

  1. Schedule/Meetings:

(1)  Punch List Items – Finishing Minor Items

  1. 2) CAPITAL IMPROVEMENT PROJECTs (PENNVEST)
  2. 2018 Sewer Main Replacement
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc.

(2)  Dates:

(a)    Notice to Proceed: April 15, 2019

(b)   Substantial Completion: July 14, 2019 (90 Days)

(c)    Final Completion: August 13, 2019 (120 Days)

(i)      Change Order #2 – Time Extension (60 Days) – DEP Approved

  1. Substantial: September 12, 2019, Final: October 12, 2019

(ii)    Change Order #3 – Time Extension (309 Days) – DEP Approved

  1. Substantial: July 17, 2020, Final: August 16, 2020

(iii)  Change Order #4 – Time Extension (41 Days) –  Under DEP Review

  1. Final: September 26, 2020

(d)   Certificate of Substantial Completion – July 17, 2020 –  Submitted to PennVEST

(3)  Contract Amount: $875,875.00

(a)    Change Order #1 – $2,850.00 (Tree Removal) – DEP Approved

(b)   Revised Contract Amount: $878,725.00

(i)      Job Completed to Date: $ 901,940.38 (102.6%)

(c)    Change Order #5 – Balancing Change Order ($23,215.38) –  Submitted to PennVEST

(i)      Final Contract Amount: $901,940.38 (2.97% Over)

  1. Cliff Street Area
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc.

(2)  Dates:

(a)    Notice to Proceed: April 22, 2019

(b)   Substantial Completion: July 21, 2019 (90 Days)

(c)    Final Completion: August 20, 2019 (120 Days)

(i)      Change Order #1 – Time Extension (143 Days) – DEP Approved

  1. Substantial: December 11, 2109, Final: January 10, 2020

(ii)    Change Order #2 – Time Extension (233 Days) – DEP Approved

  1. Substantial: July 31, 2020, Final: August 30, 2020

(iii)  Change Order #5 – Time Extension (78 Days) –  Under DEP Review

  1. Final: November 16, 2020

(iv)  Certificate of Substantial Completion – July 31, 2020 –  Submitted to PennVEST

(3)  Contract Amount: $947,749.00

(a)    Change Order #3 – $6,289.36 (Road Base Drain) – DEP Approved

(b)   Change Order #4 – $34,500 (Curb) – Under DEP Review

(c)    Revised Contract Amount: $988,538.36 (Based on DEP Approval)

(i)      Job Completed to Date: $1,117,685.05 (113.1%)

  1. Payment Applications:

(a)    Payment Application #10 - $77,468.18 (Recommended for Payment)

  1. Schedule/Meetings:

(1)  Waiting on DEP to Approve Change Orders to Close Out

  1. SBR Tanks
    1. Coating Issues

(1)  11/21 - Finished coat application on the floor spots, wall, and pipe footers on the floor

(2)  Per Sherwin - Tank can be placed in service

  1. 3) 5th STREET BRIDGE REALIGNMENT
  2. Contract Information:
    1. Contractor: Pioneer Construction Company, Inc.
    2. Dates:

(1)  Notice to Proceed: August 19, 2020

(2)  Substantial Completion: November 2, 2020 (75 Days)

(3)  Final Completion: November 17, 2020 (90 Days)

  1. Contract Amount: $179,903.00
    1. Payment Applications:

(a)    Payment Application #2 – Not Submitted

  1. Schedule/Meetings:
    1. Construction in Progress – 2/3 Days Remaining

(1)  Erie Street Connection

(2)  New MH at Bridge

(3)  Tie Bore in at Hotel

  1. 4) toxic reduction evaluation study
  2. Kleinfelder TRE Final Report Submitted to DEP
  3. Process Matter’s Conduction Metal Testing
    1. 5) CRESTMONT SEWER MAIN PROJECT
    2. Design/ Permits
      1. Waiting on Water Main As-Builts from Leeward

White Mills Sewer Project

  • Paving restoration will be done tomorrow and Wednesday.
  • There are nine grinder pumps remaining to be installed. The project will be 99% completed by the end of the week.
  • Some of the valves installed are defective. Three have failed in the field. A representative from Lee Supply will be on site tomorrow to review the situation. The valves have been determined to have been produced from a bad batch.
  • A discussion is in progress regarding paving restoration in the mobile home park. The park owners may contribute to the paving costs in order to improve upon the condition of the roads. Measurements are being taken of the out-of-scope project areas.

 

A discussion was held regarding the SBR Tank Lining Project and recent repairs. Three layers were applied. Sherwin Williams has decided to conduct its own testing. The cracks around the knee wall will be repaired next year.

 

The 5th Street Bridge Project will be completed by November 30th.

 

Plant Report

  • The monthly discharge monitoring and plant reports were not available as DEP’s website was down.  Dan stated that there were no operating problems.  
  • The grease trap inspection report was reviewed.

Collection System Report

White Mills sewer:

  • All main line in the trailer park is installed with nine grinder pumps remaining to install.

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • 62 -  60 & 90-day delinquent sewer rent letters have been sent this month totaling $20,650
  • 1 lien will be filed at the Wayne County Courthouse
  • 136 White Mills customers have either paid or are on a payment plant for their tapping fee.
  • 144 White Mills customers have completed their electric work and passed inspection.
  • 136 – 60-Day Notice to Connect letters have been sent for the White Mills Project.
  • 36 properties have been connected in White Mills
  • 1 property has not made any effort to complete their electric work for their grinder pump in White Mills.
  • The Board agreed that once the deadline has passed for a property’s 60-Day connection, and no effort has been made to connect, the property owner will begin to be billed for sewer rent.
  • Properties owners have been contacting the Authority regarding their property restoration in White Mills.

 

Motion

On a motion made by James LaPoint and seconded by John Feik the Board of Directors approved the monthly invoices for payment as presented. Motion carried.

Roll Call

Mr. Feik, Yes                                       Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Yes                                Mr. Firmstone, Yes

 

Motion

On a motion made by John Feik and seconded by John Haggarty the Board approved a principal payment, amount to be determined based on finances, will be applied to the USDA $700,000.00 loan prior to December 31, 2020.  Motion carried.

Roll Call

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                               Mr. Theobald, Yes

Mr. Brennan, Yes                                Mr. Firmstone, Yes                              Mr. Feik, Yes

 

The meeting was adjourned at 7:11 p.m.

The next Board meeting is scheduled for December 28, 2020.

 

 

 

James LaPoint, Secretary

 
Central Wayne Regional Authority | Powered by Joomla!