Home Meeting Minutes MARCH 22, 2021
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Meeting Minutes - Meeting Minutes

Present

Vice-Chairman John Haggarty; Secretary James LaPoint; Treasurer John Feik; Assistant Secretary George Firmstone; Assistant Treasurer James Brennan; Tammy Jensen, Administrator; Sharon Kinzinger, Plant Operator; Mary Peters, Engineer; Solicitor Anthony Magnotta

 

Attendees Via Zoom

Solicitor Magnotta

Engineer Mary Peters

Board Members George Firmstone and James LaPoint

 

Absent

Chairman Jerome Theobald

 

Pledge of Allegiance

 

Motion

On a motion made by John Feik and seconded by George Firmstone the Board approved the meeting minutes from February 22, 2021, as presented.

Motion carried.

Roll Call

Mr. Firmstone, Yes                              Mr. Feik, Yes                                       Mr. LaPoint, Yes

Mr. Haggarty, Yes                               Mr. Theobald, Absent                         Mr. Brennan, Yes

 

Solicitor’s Report

  • Pursuant to instructions from the Board last month Mary Peters and I drafted letters to Titan Industrial Services, Integrity Fusion Products and Leeward Construction regarding the SBR Tank Coatings and the White Mills Valve issue.
  • Correspondence was forwarded to Attorney Mark Zimmer explaining the Boards position regarding Stephen’s Pharmacy property at 1129 Main Street, Honesdale, PA, but I have not received a response.
  • Correspondence was forwarded to Tony Waldron who represents Mr. and Mrs. Gunuskey with requests for their Right-of-Way to which I have not had a response.
  • Dan Guinther advised that a PA One Call claim has reached the Grievance Committee stage and is scheduled for a Committee Meeting on April 13, 2021, in Harrisburg.  As I reported to the Board last month, the PA Public Utility Commission has been utilizing its rule making authority to impose fines for any violations of the One Call Act.

Board Discussion

A discussion was held regarding the SBR Tanks. Titan Industrial and Integrity Fusion will be contacted again if they do not respond by the April Board meeting.

 

Engineer’s Report

  1. 1) WHITE MILLS SEWER INSTALLATION PROJECT (USDA RUS)
  2. Contract #1 – White Mills Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc

(2)  Dates:

(a)    Notice to Proceed: January 9, 2019

(b)   Substantial Completion: February 13, 2020 (400 days)

(i)      Substantial Completion Certificate – November 20, 2020

(c)    Final Completion: March 29, 2020 (445 days)

(i)      Change Order #3 – Time Extension (120 Days) – RUS Approved

  1. Substantial: June 12, 2020, Final: July 27, 2020

(ii)    Change Order #5 – Time Extension (95 Days) – RUS Approved

  1. Substantial: September 15, 2020, Final: October 30, 2020

(iii)  Change Order #6 – Time Extension (95 Days) – RUS Approved

  1. Substantial: November 20, 2020, Final: December 31, 2020

(iv)  Change Order #7 – Time Extension (141 Days) – RUS Approved

  1. Final: May 21, 2021

(3)  Contract Amount: $5,193,193.00

(a)    Change Order #1 – $27,973.90 (RR Boring) – RUS Approved

(b)   Change Order #2 – $9,103.14 (Road Base Drain) – RUS Approved

(c)    Change Order #4 – $0 (Stored Materials) – RUS Approved

(d)   Change Order #8 – $182,661.37 (Compensating) – Need CWRA Approval

(e)   Revised Contract Amount: $5,412,931.41

(i)      Job Completed to Date: $5,412,931.41 (100%)

  1. Payment Applications:

(a)    Payment Application #23 (Final) – $3,225.00 (Not Submitted)

  1. Schedule/Meetings:

(1)  Punch List Items – Finishing Minor Items

  1. Contract #2 – Pump Station, Conditioning Station, and Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Pioneer Construction Co, Inc.

(2)  Dates:

(a)    Notice to Proceed: October 24, 2018

(b)   Substantial Completion: July 21, 2019 (270 days)

(i)      Substantial Completion Certificate – February 28, 2020

(c)    Final Completion: August 20, 2019 (300 days)

(i)      Change Order #2 – Time Extension (120 Days) – RUS Approved

  1. Substantial: November 18, 2019, Final: December 18, 2019

(ii)    Change Order #4 – Time Extension (Sub: 102 Days; Final: 134 Days) – RUS Approved

  1. Substantial: February 28, 2020, Final: April 30, 2020

(iii)  Change Order #5 – Time Extension (Final: 122 Days) – RUS Approved

  1. Final: August 30, 2020

(iv)  Change Order #6 – Time Extension (264 Days) – RUS Approved

  1. Final: May 21, 2021

(3)  Contract Amount: $2,560,969.00

(a)    Change Order #1 - $72,045.00 (Texas Township Bridge) – RUS Approved

(b)   Change Order #3 – $226,751.61 (Old Willow Pave) – RUS Approved

(c)    Change Order #7 – $(182,845.67) (Compensating) – Need CWRA Approval

(d)   Revised Contract Amount: $2,676,909.94

(i)      Job Completed to Date: $2,676,909.94 (100%)

  1. Payment Applications:

(1)  Payment Application #13 (Final) – $15,900 (Not Submitted)

  1. Schedule/Meetings:

(1)  Punch List Items – Finishing Minor Items

  1. 2) CAPITAL IMPROVEMENT PROJECTs (PENNVEST)
  2. 2018 Sewer Main Replacement
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc.

(2)  Dates:

(a)    Notice to Proceed: April 15, 2019

(b)   Substantial Completion: July 14, 2019 (90 Days)

(c)    Final Completion: August 13, 2019 (120 Days)

(i)      Change Order #2 – Time Extension (60 Days) – DEP Approved

  1. Substantial: September 12, 2019, Final: October 12, 2019

(ii)    Change Order #3 – Time Extension (309 Days) – DEP Approved

  1. Substantial: July 17, 2020, Final: August 16, 2020

(iii)  Change Order #4 – Time Extension (41 Days) –  Under DEP Review

  1. Final: September 26, 2020

(d)   Certificate of Substantial Completion – July 17, 2020 –  Submitted to PennVEST

(3)  Contract Amount: $875,875.00

(a)    Change Order #1 – $2,850.00 (Tree Removal) – DEP Approved

(b)   Revised Contract Amount: $878,725.00

(i)      Job Completed to Date: $ 901,940.38 (102.6%)

(c)    Change Order #5 – Balancing Change Order ($23,215.38) –  Submitted to PennVEST

(i)      Final Contract Amount: $901,940.38 (102.97% Over)

  1. Schedule/Meetings:

(1)  Waiting on DEP for Final Walk Through

  1. Cliff Street Area
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc.

(2)  Dates:

(a)    Notice to Proceed: April 22, 2019

(b)   Substantial Completion: July 21, 2019 (90 Days)

(c)    Final Completion: August 20, 2019 (120 Days)

(i)      Change Order #1 – Time Extension (143 Days) – DEP Approved

  1. Substantial: December 11, 2109, Final: January 10, 2020

(ii)    Change Order #2 – Time Extension (233 Days) – DEP Approved

  1. Substantial: July 31, 2020, Final: August 30, 2020

(iii)  Change Order #5 – Time Extension (78 Days) –  Under DEP Review

  1. Final: November 16, 2020

(iv)  Certificate of Substantial Completion – July 31, 2020 –  Submitted to PennVEST

(3)  Contract Amount: $947,749.00

(a)    Change Order #3 – $6,289.36 (Road Base Drain) – DEP Approved

(b)   Change Order #4 – $34,500 (Curb) – Under DEP Review

(c)    Revised Contract Amount: $988,538.36 (Based on DEP Approval)

(i)      Job Completed to Date: $1,117,685.05 (113.1%)

  1. Schedule/Meetings:

(1)  Waiting on DEP for Final Walk Through

  1. 3) 5th STREET BRIDGE REALIGNMENT
  2. Contract Information:
    1. Contractor: Pioneer Construction Company, Inc.
    2. Dates:

(1)  Notice to Proceed: August 19, 2020

(2)  Substantial Completion: November 2, 2020 (75 Days)

(3)  Final Completion: November 17, 2020 (90 Days)

  1. Contract Amount: $179,903.00
    1. Payment Applications:

(a)    Payment Application #3 – Not Submitted

  1. Schedule/Meetings:
    1. Only Pave Restoration Remaining - Spring
  2. 4) toxic reduction evaluation study
  3. Kleinfelder TRE Final Report Submitted to DEP
    1. 5) CRESTMONT SEWER MAIN PROJECT
    2. Design/ Permits
      1. Need to Resubmit for PennDOT Review
  4. 6) 2020 Chapter 94 report
  5. Due to DEP on March 31,2021
  6. Draft provided for Review

Board Discussion

Contract 1 for the White Mills Project was over budget mostly due to paving.  Contract 2 was under budget as many miscellaneous items were not utilized. Both contractors have a punch list to complete and retainage is being held. A discussion was held regarding the invoices from Leeward Construction for the utility hits at the canal mobile home park.  An amended offer will be made to negotiate payment of downtime to the contractor.  Mary Peters and Don Johnson have been working on updating bid document wording for construction bidding. Mary and Don conducted a walk-through in the Terrace Street section of the Crestmont Area Project. PennDOT does not want the sewer main installed in the street. The main cannot be put in the storm drain area as to much water flows through that section and the area is lined with trees.  The only choice is to go on school property or the PennDOT right-of-way. Mary will be submitting photographs to detail the Authority’s concerns. The Chapter 94 report will be submitted electronically to PADEP by March 31st. A new section was added now that the Authority has an industrial user.

 

Motion

On a motion made by John Feik and seconded by James Brennan the Board approved Change Order No. 7 with Pioneer Construction in the amount of -$182,845.67 for Contract 2 – White Mills Sewer Installation Project. Motion carried.

Roll Call

Mr. Feik, Yes                                       Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Mr. Theobald, Absent                         Mr. Brennan, Yes                                Mr. Firmstone, Yes

 

Motion

On a motion made by George Firmstone and seconded by John Feik the Board approved Change Order No. 8 with Leeward Construction in the amount of $182,661.37 for Contract 1 – White Mills Sewer Installation Project. Motion carried.

Roll Call

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                               Mr. Theobald, Absent

Mr. Brennan, Yes                                Mr. Firmstone, Yes                              Mr. Feik, Yes

 

Motion

On a motion made by George Firmstone and seconded by James LaPoint the Board approved a payment in the amount of $5,329.12 to Leeward Construction for downtime associated with utility hits  at the Canal Mobile Home Park. Motion carried.

Roll Call

Mr. Haggarty, Yes                               Mr. Theobald, Absent             Mr. Brennan, Yes

Mr. Firmstone, Yes                              Mr. Feik, Yes                           Mr. LaPoint, Yes

 

Plant Report

  • The monthly discharge monitoring and plant reports were reviewed. 
  • An inspection report was received from U.S. EPA Enforcement and Compliance Assurance Division from their February 3, 2021, site visit at the WWTP. Six observations were noted in the report. No action is required at this time.
  • Notification of a Damage Prevention Committee Meeting was received from PA PUC for April 13, 2021. There are no violations listed for CWRA, but since the Authority was the project owner for an alleged violation report submitted in 2019 by the Authority’s contractor a notification was issued to the Authority. The issue was in the PA One Call Complex Project process. Some entities didn’t come to meetings or respond to tickets, which is a violation.  Plant Superintendent Dan Guinther will attend the meeting virtually.  
  • An air compressor at the plant will be replaced this week.
  • The remaining two SBR tanks will be drained for observation this summer.

 

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • 52 -  60 & 90-day delinquent sewer rent letters have been sent this month totaling $12,079.51.
  • 1 lien will be filed at the Wayne County Courthouse.
  • White Mills Sewer Project – 187 grinder pumps have been activated.
  • Aqua will begin water terminations on April 1, 2021.
  • White Mills customers have until April 30, 2021, to connect. Every property owner has been notified.
  • PennVEST and PA DEP will be contacted to request a close-out inspection for the four completed projects funded by PennVEST.

Motion

On a motion made by James LaPoint and seconded by John Feik the Board approved the monthly invoices for payment as presented. Motion carried.

Roll Call

Mr. Theobald, Absent             Mr. Brennan, Yes                    Mr. Firmstone, Yes

Mr. Feik, Yes                           Mr. LaPoint, Yes                      Mr. Haggarty, Yes

 

The meeting was adjourned at 6:53 p.m.

The next Board meeting is scheduled for April 26, 2021.

 

 

 

James LaPoint, Secretary

 
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