Home Meeting Minutes APRIL 26, 2021
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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Secretary James LaPoint; Treasurer John Feik; Assistant Secretary George Firmstone; Tammy Jensen, Administrator; Dan Guinther, Plant Superintendent; Mary Peters, Engineer; Solicitor Anthony Magnotta

 

Attendees Via Zoom

Solicitor Magnotta

Engineer Mary Peters

Board Members George Firmstone

 

Absent

Assistant Treasurer James Brennan

 

Pledge of Allegiance

 

Motion

On a motion made by George Firmstone and seconded by John Feik the Board approved the meeting minutes from March 22, 2021, as presented.

Motion carried.

Roll Call

Mr. Firmstone, Yes                              Mr. Feik, Yes                                       Mr. LaPoint, Yes

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Absent

 

Solicitor’s Report

  1. 1. SBR Tank Coatings

Letters have been sent to Titan Industrial Services, Integrity Fusion Products and Leeward Construction concerning the SBR Tank Coatings and White Mills Valve issue.  I will follow up with Entech Engineering, Inc. as to whether or not we have received any response.

2.         Keith & Mariann Gunuskey

I have advised Attorney Waldron of our desire to amicably negotiate a Right-of-Way Agreement and I am awaiting a response.

3. Cherry Ridge Realty/Suhosky

I am attaching Attorney Bugaj’s March 30, 2021, correspondence, and my proposed response dated April 22, 2021, for discussion this evening with the Board.  Attorney Bugaj’s letter discusses the issue of transferring a sewer main to Central Wayne Regional Authority, along with reimbursement for a connection that was made last summer to the main.  In addition, Mr. Suhosky desires to connect a property located along the main by the end of the year and use one of the grandfathered connections from Honesdale Borough. My response indicates clearly the position that we took two (2) years ago regarding the grandfathered connections. Each connection has been assigned a Parcel ID Number in the Cherry Heights Development, and that he would be responsible for paying the difference between the tapping fee grandfathered from Honesdale Borough and the actual tapping fee which would be owed to the Authority.  By way of reference for new members of the Board, Mr. Suhosky did upon hook-up of other properties in the development pay the difference between what Honesdale’s tapping fee would have been and what Cherry Ridge’s tapping fee was to the Cherry Ridge Sewer Authority when other properties were hooked-up.  In any event, the connection does need to be completed by the end of the year. We will discuss this response this evening and if satisfactory I forward it Attorney Bugaj after our meeting.

 

4.         PA One Call Act

I have been advised by Dan Guinther that he attended the PA One Call Committee Meeting on April 13, 2021, via Zoom.  None of the alleged violations involved the Central Wayne Regional Authority, and no action will be taken against the Authority.

6.         Hulich Partners/Stephens Brothers Pharmacy

I have not received a reply to my correspondence to Attorney Mark Zimmer explaining the Boards position regarding 1129 Main Street, Honesdale, PA.  I shall keep you advised of any further developments.

 

Board Discussion

Mr. Suhosky never officially transferred his private line to Cherry Ridge Sewer Authority, which then did not transfer to the Authority in 2008. There are currently 11 sewer permits available in the Cherry Heights Development. Once the main installed by Mr. Suhosky is transferred to the Authority, any properties located in the service area will be required to connect by November 30, 2021.

 

Engineer’s Report

  1. 1) WHITE MILLS SEWER INSTALLATION PROJECT (USDA RUS)
  2. Contract #1 – White Mills Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc

(2)  Dates:

(a)    Notice to Proceed: January 9, 2019

(b)   Substantial Completion: November 20, 2020

(c)    Final Completion: May 21, 2021

(3)  Contract Amount: $5,193,193.00

(a)    Revised Contract Amount: $5,412,931.41

  1. Payment Applications:

(a)    Payment Application #23 (Final) – $3,225.00 (Not Submitted)

  1. Schedule/Meetings:

(1)  Punch List Items – Finishing Minor Items

  1. Contract #2 – Pump Station, Conditioning Station, and Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Pioneer Construction Co, Inc.

(2)  Dates:

(a)    Notice to Proceed: October 24, 2018

(b)   Substantial Completion: February 28, 2020

(c)    Final Completion: May 21, 2021

(3)  Contract Amount: $2,560,969.00

(a)    Change Order #7 (Revised) – $(182,845.67) (Gate/Compensating) – Need CWRA Approval

(b)   Revised Contract Amount: $ 2,679,409.94

  1. Payment Applications:

(1)  Payment Application #13 (Final) – $15,900 (Not Submitted)

  1. Schedule/Meetings:

(1)  Punch List Items – Finishing Minor Items

  1. 2) CAPITAL IMPROVEMENT PROJECTs (PENNVEST)
  2. 2018 Sewer Main Replacement
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc.

(2)  Dates:

(a)    Notice to Proceed: April 15, 2019

(b)   Substantial Completion: July 17, 2020

(c)    Final Completion: September 26, 2020

(3)  Contract Amount: $875,875.00

(a)    Final Contract Amount: $921,940.38

  1. Schedule/Meetings:

(1)  Waiting on DEP for Final Walk Through

  1. Cliff Street Area
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc.

(2)  Dates:

(a)    Notice to Proceed: April 22, 2019

(b)   Substantial Completion: July 31, 2020

(c)    Final Completion: November 16, 2020

(3)  Contract Amount: $947,749.00

(a)    Final Contract Amount: $1,117,685.05

  1. Schedule/Meetings:

(1)  Waiting on DEP for Final Walk Through

  1. SBR Rehabilitation Project
    1. Coating Issues

(1)  Correspondence to Contractor

  1. 3) 5th STREET BRIDGE REALIGNMENT
  2. Contract Information:
    1. Contractor: Pioneer Construction Company, Inc.
    2. Dates:

(1)  Notice to Proceed: August 19, 2020

(2)  Substantial Completion: November 2, 2020 (75 Days)

(3)  Final Completion: November 17, 2020 (90 Days)

  1. Contract Amount: $179,903.00
    1. Payment Applications:

(a)    Payment Application #3 – Not Submitted

  1. Schedule/Meetings:
    1. Only Pave Restoration Remaining – Spring

(1)  Holding off until Leeward is complete with their work at bridge

  1. 4) toxic reduction evaluation study
  2. Kleinfelder TRE Final Report Submitted to DEP
    1. 5) CRESTMONT SEWER MAIN PROJECT
    2. Design/ Permits
      1. Resubmitted for PennDOT Review
    3. 6) 2020 Chapter 94 Report REVIEW
    4. 7) Sewer Tapping fee calcualtion update proposal - $3,400
    5. 8) finances

Board Discussion

Mary will schedule a walk-through for the White Mills Restoration list with CWRA and Leeward. Restoration needs to be completed by May 21, 2021, on both USDA funded projects. Pioneer has three items remaining on their checklist including a scratch on the Rt.6 Mall pump station building which was discussed. Lab results are still needed for the SBR tank lining issue.  Correspondence was sent to all involved in the project on March 12, 2021.

 

Motion

On a motion made by John Haggarty and seconded by James LaPoint the Board approved a revised Change Order No. 7 with Pioneer Construction to include a new gate at the Rt.6 Mall Pump station. The balancing CO is  -$180,345.67 for Contract 2 – White Mills Sewer Installation Project. Motion carried.

Roll Call

Mr. Feik, Yes                                       Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Absent                           Mr. Firmstone, Yes

 

Motion

On a motion made by James LaPoint and seconded by John Feik the Board approved a proposal from Entech Engineering for a Sewer Tapping Fee Calculation Update in the amount of $3,400.00. Motion carried.

Roll Call

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                               Mr. Theobald, Yes

Mr. Brennan, Absent                           Mr. Firmstone, Yes                              Mr. Feik, Yes

 

Plant Report

  • The monthly discharge monitoring and plant reports were reviewed. 
  • The grease trap inspection report was reviewed.
  • A new grinder was installed on the plant screen. This will help further with rags and wet wipes when they enter the plant from the collection system. A reducer gear was just ordered for the screen.
  • Both water utility pumps have been rebuilt for the SBR.  
  • Dan attended a PAONE CALL hearing via Zoom.  The Authority was not issued any violations.
  • Both VFD’s for the press drive were replaced. One of the old ones will be used as a spare.
  • Dan discussed a sewer replacement project in downtown Honesdale. The collection lines are old terracotta and should be replaced and moved to the sidewalk area as PennDOT is planning a paving project in the areas around 10th and 11th streets. Entech has estimated the construction costs at $200,000.  ADA ramps may be required by PennDOT.
  • Exeter Supply will be working with the Authority to coat the manholes involved in the recent Lackawaxen River project. Manhole rising kits will also be tried out in the area. 
  • A company came to the plant demonstrate a Vac Unit with a hydro excavator. Estimated cost for the unit is $30,000 –$40,000.
  • Dan is planning on setting a cutoff date for hauled in waste during the winter months. The haulers will be given sufficient notice. 
  • The Board asked about the training schedule for employees at the plant. Dan said they have been receiving training through a lot of maintenance projects around the plant.

 

Motion

On a motion made by James LaPoint and seconded by John Feik the Board approved proceeding with the sewer main replacement project as discussed by Dan Guinther in Honesdale Borough. Motion carried.

Roll Call

Mr. Haggarty, Yes                               Mr. Theobald, Yes                   Mr. Brennan, Absent

Mr. Firmstone, Yes                              Mr. Feik, Yes                           Mr. LaPoint, Yes

 

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • 83 -  60 & 90-day delinquent sewer rent letters have been sent this month totaling $32,026.80.
  • Municipal Liens totaling $1,517.26 will be removed this month.
  • White Mills Sewer Project – 19 properties need to be connected.
  • 13 Water terminations are scheduled for May 6th.
  • White Mills customers have until April 30, 2021, to connect. Every property owner has been notified multiple times.
  • The Authority’s property insurance company will be conducting an inspection of the plant this week.
  • Solicitor Magnotta will send correspondence to any White Mills property owners who did not connect or have their connection scheduled by April 30th.  The Authority will take legal action to enforce the connections as per a Resolution from Texas Township.
  • Board member George Firmstone thanked all the employees for their work on the White Mills Project.
  • A final correspondence to White Mills customers will be send at the beginning of May to review property owner’s responsibilities and maintenance issues.
  • A quote was obtained from Garrettwood Farms to replace the landscaping around the office building. The quote is to remove existing landscape and install new low maintenance landscape for $5,150.00

Motion

On a motion made by James LaPoint and seconded by John Haggarty the Board approved the monthly invoices for payment as presented. Motion carried.

Roll Call

Mr. Theobald, Yes                   Mr. Brennan, Absent               Mr. Firmstone, Yes

Mr. Feik, Yes                           Mr. LaPoint, Yes                      Mr. Haggarty, Yes

 

Motion

On a motion made by George Firmstone and seconded by James LaPoint the Board approved the proposal from Garrettwood Farms for landscaping around the plant office building in the amount of $5,150.00.  Motion carried.

Roll Call

Mr. Brennan, Absent               Mr. Firmstone, Yes                  Mr. Feik, Yes

Mr. LaPoint, Yes                      Mr. Haggarty, Yes                   Mr. Theobald, Yes

 

The meeting was adjourned at 7:26 p.m.

The next Board meeting is scheduled for May 24, 2021.

 

 

 

James LaPoint, Secretary

 
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