Home Meeting Minutes MAY 24, 2021
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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Treasurer John Feik; Assistant Secretary George Firmstone; Tammy Jensen, Administrator; Dan Guinther, Plant Superintendent; Mary Peters, Engineer; Solicitor Anthony Magnotta

 

Absent

Assistant Treasurer James Brennan

Secretary James LaPoint

 

Visitors

Brad Murray, CPA

 

Pledge of Allegiance

 

Motion

On a motion made by John Haggarty and seconded by John Feik the Board approved the meeting minutes from April 26, 2021, as presented.

Motion carried.

Roll Call

Mr. Firmstone, Yes                              Mr. Feik, Yes                                       Mr. LaPoint, Absent

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Absent

 

Solicitor’s Report

SBR Tank Coatings & White Mills Valve Issue

Letters have been forwarded to Titan Industrial Services and Integrity Fusion Products concerning the necessary warranty work with regard to the SBR Tank Coatings and White Mills Valve issues.  We are currently awaiting a reply with respect to these matters; however, it is our belief that both Titan Industrial Services and Integrity Fusion Products will honor their warranties pertaining to necessary work to be performed now and in the future.

Gunuskey License Agreement

On May 20, 2021, I received a proposed License Agreement from Attorney Waldron with respect to his clients, Keith & Mariann Gunuskey and their property located adjacent to the Authority property at Wayne County Tax Parcel ID No. 27-0-0001-0027.  The License Agreement will allow for access to the Gunuskey property across an existing access road on Authority property provided that the Gunuskey’s will obtain consent from the railroad to use the crossing, not assign transfer or sublease their access, pay a portion of the annual license fee to ReLTEK equal to fifteen (15%) percent of the annual charge, keep the property free of trash and debris, not interfere with access or place any structures upon the property, and allow the Authority to temporarily close the access road if necessary for improvement purposes and allow for emergency closures in the event of an issue at the Authority.  This License Agreement is personal to Gunuskey’s and Gunuskey’s will not store, dispose of or in any other way utilize hazardous substances on the property and will release quit claim, discharge and indemnify and hold harmless the Authority from any claims for their personal injuries or property damage as a result of the use of the access.

I have reviewed the License Agreement and find it to be appropriate.  I would request that the Board review the Agreement and if they are satisfied to make a motion for adoption of the Agreement.

Northeast Infrastructure, LLC – Central Wayne Regional Authority

On April 27, 2021, following our last meeting, I provided correspondence to Ron Bugaj, attorney for Bob Suhosky/Northeast Infrastructure, LLC advising him as to the Authority’s position regarding the extension of the Cherry Ridge line which was not included with the original Cherry Ridge Municipal Authority transfer to the Central Wayne Regional Authority.  On May 14, 2021, I received a one sentence letter from Attorney Bugaj indicating that his client is in agreement with the proposal set forth in my letter of April 27th and requesting how I wish to transfer monies, maps, documents, etc.

 

I would propose the following:

 

1.   The Authority would need an As-Built of the sewer line construction, and a survey map showing the line so that an appropriate deed of easement and bill of sale could be completed.

2.   The calculation performed on August 6, 2020, by the office administrator has been deemed to be sufficient.  Therefore, I would suggest that the Authority approve that transfer of funds to Robert & Linda Suhosky once the transfer documents have been signed.

3.   Correspondence back to Mr. Suhosky should be provided indicating that he should provide us with a Tax Parcel ID No. from the assigned ID No.’s in the Cherry Heights Development for his new hook-up. This would provide adequate evidence that the permit has been transferred and that the existing parcel in the Cherry Heights Development would no longer have a permit.

4.   Finally, I will need a calculation as to what the tapping fee is for the new connection based upon Mr. Suhosky’s commitment to pay the difference between the $2,000 and actual tapping fee in place at the time of development.

 

Hulich Partners/Stephens Brothers Pharmacy

I have not heard any further correspondence from Attorney Zimmer with respect to this matter.

White Mills Connections

I have prepared and filed three lawsuits involving the failure of White Mills owners to connect:

  • Central Wayne Regional Authority v. Mary Irwin
  • Central Wayne Regional Authority v. Corey Peterson
  • Central Wayne Regional Authority v. Jarl Thunberg.

In addition, a fourth litigation is in the process of being prepared and will be filed later this week.

The Board of Directors approved moving forward with the License Agreement between the Authority and Keith and Mariann Gunuskey.

Brad Murray, CPA presented the draft 2020 financial statements to the Board for their review and approval. He thanked the Board for engaging him for the Audit.  A Federal Single Audit was required due to the USDA funded projects.

 

Motion

On a motion made by George Firmstone and seconded by John Haggarty the Board approved the 2020 Financial Statements as presented by Brad Murray, CPA. Motion carried.

Roll Call

Mr. Feik, Yes                                       Mr. LaPoint, Absent                            Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Absent                           Mr. Firmstone, Yes

 

Engineer’s Report

  1. 1) WHITE MILLS SEWER INSTALLATION PROJECT (USDA RUS)
  2. Contract #1 – White Mills Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc

(2)  Dates:

(a)    Notice to Proceed: January 9, 2019

(b)   Substantial Completion: November 20, 2020

(c)    Final Completion: May 21, 2021

(3)  Contract Amount: $5,193,193.00

(a)    Change Order #8 – $182,661.37 (Compensating) – Under RUS Review

(b)   Revised Contract Amount: $5,412,931.41

  1. Payment Applications:

(a)    Payment Application #23 (Final) – $3,225.00 (Not Submitted)

  1. Schedule/Meetings:

(1)  Punch List/ Warranty Items

  1. Contract #2 – Pump Station, Conditioning Station, and Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Pioneer Construction Co, Inc.

(2)  Dates:

(a)    Notice to Proceed: October 24, 2018

(b)   Substantial Completion: February 28, 2020

(c)    Final Completion: May 21, 2021

(3)  Contract Amount: $2,560,969.00

(a)    Change Order #7 (Revised) – $(182,845.67) (Gate/Compensating) – Under RUS Review

(b)   Revised Contract Amount: $ 2,679,409.94

  1. Payment Applications:

(1)  Payment Application #13 (Final) – $15,900 (Not Submitted)

  1. Schedule/Meetings:

(1)  Punch List/ Warranty Items

 

  1. 2) CAPITAL IMPROVEMENT PROJECTs (PENNVEST)
  2. 2018 Sewer Main Replacement
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc.

(2)  Dates:

(a)    Notice to Proceed: April 15, 2019

(b)   Substantial Completion: July 17, 2020

(c)    Final Completion: September 26, 2020

(3)  Contract Amount: $875,875.00

(a)    Final Contract Amount: $921,940.38

  1. Schedule/Meetings:

(1)  Waiting on DEP for Final Walk Through

  1. Cliff Street Area
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc.

(2)  Dates:

(a)    Notice to Proceed: April 22, 2019

(b)   Substantial Completion: July 31, 2020

(c)    Final Completion: November 16, 2020

(3)  Contract Amount: $947,749.00

(a)    Final Contract Amount: $1,117,685.05

  1. Schedule/Meetings:

(1)  Waiting on DEP for Final Walk Through

  1. SBR Rehabilitation Project
    1. Coating Issues

(1)  Correspondence to Contractor

 

  1. 3) 5th STREET BRIDGE REALIGNMENT
  2. Contract Information:
    1. Contractor: Pioneer Construction Company, Inc.
    2. Dates:

(1)  Notice to Proceed: August 19, 2020

(2)  Substantial Completion: November 2, 2020 (75 Days)

(3)  Final Completion: November 17, 2020 (90 Days)

  1. Contract Amount: $179,903.00
    1. Payment Applications:

(a)    Payment Application #3 – Not Submitted

  1. Schedule/Meetings:
    1. Only Pave Restoration Remaining – Spring

(1)  Holding off until Leeward is complete with their work at bridge

 

  1. 4) toxic reduction evaluation study
  2. Kleinfelder TRE Final Report Submitted to DEP

 

  1. 5) CRESTMONT SEWER MAIN PROJECT
  2. Design/ Permits
    1. Need to Resubmit for PennDOT Review

 

  1. 6) Church street sewer main replacement
  2. Survey Requests:
    1. Brinkash: $2,600 (Base), $1,500 (ADA)
    2. Kiley: $4,300
    3. Engineering Proposal:
      1. Engineering: $11,800
      2. Permits: $4,000
      3. Bidding: $3,000

Board Discussion

Pioneer will be done with Contract 2 Project Restoration on May 25th. Leeward has requested a two-week extension in order to complete the Contract 1 Project punch list. The remaining two SBR tanks will be drained in a few weeks for inspection. Entech has asked Titan Industrials to supply the lab results from the first two tanks. PennVEST will be contacted regarding the final inspections for the four completed projects. Mary will update the construction figures for the Crestmont Project. A survey will be conducted for the Crestmont Project and the Authority will be billed directly.

 

Motion

On a motion made by John Feik and seconded by George Firmstone the Board approved a proposal from Entech Engineering for the Church Street Area Sewer Main Replacement Project in the amount of $18,000.00. Motion carried.

Roll Call

Mr. LaPoint, Absent                            Mr. Haggarty, Yes                               Mr. Theobald, Yes

Mr. Brennan, Absent                           Mr. Firmstone, Yes                              Mr. Feik, Yes

 

Plant Report

  • The monthly discharge monitoring and plant reports were reviewed. 
  • Three UV bulb sleeves were replaced in the SBR.
  • The motor and gear box in the grinder on the screen were replaced in the headworks.
  • A new belt was installed on the press.
  • DEP will conduct their annual inspection on June 4th.
  • The control on the plant gate was replaced.  The control was damaged from a vehicle hit and run.
  • 849 Main Street Honesdale had sewer running in their basement from their broken lateral located in the wall. Koberlein dug and located a broken pipe and also discovered that the Authority’s main was plugged with grease. The Authority installed a cleanout and used the jetter.
  • PennDOT contacted the Authority about a project to replace the Arch Bridge on Tryon Street. Dan supplied them with information on the sewer main located on the bridge. The terracotta line was previously lined during a sewer project. PennDOT will reimburse the Authority to relocate the line for the project.
  • Five Lackawaxen River manholes were coated to seal and protect them. Further manholes may be coated if this product is determined to be successful.
  • A quote for a Vac Truck was obtained. The lead time is 16-weeks when purchased. Some of the extras listed on the quote may not be needed. Dan is still investigating the options.
  • There was a CSO discharge during the recent major rain storm.  Dan had to close the gate on the interceptor to protect the WWTP. 

 

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • 51 -  60 & 90-day delinquent sewer rent letters have been sent this month totaling $11,894.90.
  • Five Municipal Liens totaling $2,998.28 will be filed with the Wayne County Prothonotary.
  • White Mills Sewer Project – 8 properties remain to be connected.
  • The next round of water terminations will be scheduled in July.
  • Three properties had their water terminated on May 6th.
  • Dan and Tammy met with a representative from the Authority’s Property and Liability Insurance carrier.  A report will be issued at a later date.
  • A property owner on Long Ridge had their property surveyed and it has been determined that the adjoining property owner’s lateral was installed on their property during the White Mills Sewer Project. The property owner will be offered $500.00 for an easement to let the line remain on the property.

Motion

On a motion made by John Haggarty and seconded by John Feik the Board approved the monthly invoices as presented. Motion carried.

Roll Call

Mr. Haggarty, Yes                               Mr. Theobald, Yes                   Mr. Brennan, Absent

Mr. Firmstone, Yes                              Mr. Feik, Yes                           Mr. LaPoint, Absent

 

The meeting was adjourned at 7:34 p.m.

The next Board meeting is scheduled for June 28, 2021.

 

 

 

Tammy Jensen, Acting Secretary

 
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