Home Meeting Minutes JULY 26, 2021
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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Secretary James LaPoint; Treasurer John Feik; Assistant Secretary George Firmstone; Tammy Jensen, Administrator; Dan Guinther, Plant Superintendent; Mary Peters, Engineer; Solicitor Anthony Magnotta

Absent

Assistant Treasurer James Brennan

 

Engineer Mary Peters attended the meeting via telephone.

 

Visitors

None

 

Pledge of Allegiance

 

Motion

On a motion made by John Haggarty and seconded by George Firmstone the Board approved the meeting minutes from June 28, 2021, as presented.

Motion carried.

Roll Call

Mr. Firmstone, Yes                              Mr. Feik, Yes                                       Mr. LaPoint, Yes

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Absent

 

Solicitor’s Report

  1. 1. SBR Tank Coatings & White Mills Valve Issues

Letters have been forwarded to Titan Industrial Services and Integrity Fusion Products concerning the necessary warranty work to be performed.  In addition, it is my understanding that we have recently received notification that a portion of SBR tanks 2 & 3 are leaking during rain situations.  I have forwarded all the necessary warranty to our project engineer Mary Peters so that she may make a formal demand for warranty work to be performed by Titan with products to be supplied by Sherwin Williams.

 

2.         Gunuskey License Agreement

Tony Waldron is still waiting to hear from ReLTEK regarding the proposed right-of-way crossing for access to property.

 

3.         Northeast Infrastructure, LLC/Robert Suhosky

I have once against requested additional information from Attorney Bugaj and I’m awaiting his reply.  The map supplied to the authority was a proposed map, not an As-Built plans.  I shall keep the board advised.

 

4.         White Mills Project

It is my understand that Jeffery Adams, No. 241-Civil-2021, one of the Defendants has completed connection to the system.

 

Defendants Mary Irwin, No. 213-Civil-2021; Loretta Nardone No. 220-Civil-2021; and Corey Peterson, No. 212-Civil-2021 have not replied to the Complaint. A motion for Judgment has been filed with the Court, but has not been signed by Judge Edwards.  I am currently awaiting a court date from Judge Edwards as to the hearing on the Motions for Judgment.

 

Defendant Jarl Thunberg No. 214-Civil-2021 has not been served.  We are currently awaiting official notification from the Sheriff on this matter.

 

5.         White Mills Restoration

I will defer to Entech Engineering as to the current status of the White Mills Restoration work.  It is my understanding that the work has not been completed.

 

Engineer’s Report

  1. 1) WHITE MILLS SEWER INSTALLATION PROJECT (USDA RUS)
  2. Contract #1 – White Mills Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc

(2)  Dates:

(a)    Notice to Proceed: January 9, 2019

(b)   Substantial Completion: November 20, 2020

(c)    Final Completion: May 21, 2021

(3)  Contract Amount: $5,193,193.00

(a)    Revised Contract Amount: $5,412,931.41

  1. Payment Applications:

(a)    Payment Application #23 (Final) – $3,225.00 (Not Submitted)

  1. Outstanding Issues:

(1)  MHP Invoice

  1. Contract #2 – Pump Station, Conditioning Station, and Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Pioneer Construction Co, Inc.

(2)  Dates:

(a)    Notice to Proceed: October 24, 2018

(b)   Substantial Completion: February 28, 2020

(c)    Final Completion: May 21, 2021

(3)  Contract Amount: $2,560,969.00

(a)    Revised Contract Amount: $ 2,679,409.94

  1. Payment Applications:

(1)  Payment Application #13 (Final) – $15,900 (Recommend for Approval Pending RUS Approval of Revised CO #7)

(a)    Actual Payment - $10,300

  1. Contract Documents:

(1)  “Certificate of Substantial Completion” - Complete/Approved

(2)  Final “Over/Under” adjusting Change Order – Complete/Approved

(3)  Certification of Contractors’ Release - Form RD 1924-9 - Not Submitted

(4)  Certification of Release by Claimants - Form RD 1924-10 - Not Submitted Engineer’s certification letter indicating that the project was completed in accordance with approved plans and specifications and that all Punch list items have been completed – Signed/ Need Board Approval (Pending Contractor Submissions)

(5)  Board Resolution indicating acceptance of the project as completed and authorizing final payment – Need Board Approval (Pending Contractor Submissions)

(6)  Certification of Environmental Mitigation Measures – Signed/ Need Board Approval (Pending Contractor Submissions)

(7)  Consent of Surety Company to Final Payment - Not Submitted

(8)  Builder’s Warranty Form RD 1924-19 - Not Submitted

  1. 2) CAPITAL IMPROVEMENT PROJECTs (PENNVEST)
  2. Schedule/Meetings:
    1. Waiting on DEP for Final Walk Through:

(1)  2018 Sewer Main Replacement

(2)  Cliff Street Area

(3)  Lackawaxen River Rehabilitation Project

(4)  SBR Rehabilitation Project

(a)    Coating Issues

  1. 3) 5th STREET BRIDGE REALIGNMENT
  2. Contract Information:
    1. Contractor: Pioneer Construction Company, Inc.
    2. Dates:

(1)  Notice to Proceed: August 19, 2020

(2)  Substantial Completion: November 2, 2020 (75 Days)

(3)  Final Completion: November 17, 2020 (90 Days)

  1. Contract Amount: $179,903.00
    1. Payment Applications:

(1)  Payment Application #3 – Not Submitted

  1. Schedule/Meetings:

(1)  Complete

  1. 4) toxic reduction evaluation study
  2. Kleinfelder TRE Final Report Submitted to DEP
    1. 5) CRESTMONT SEWER MAIN PROJECT
    2. Design/ Permits
      1. Updating for CWRA Comments/ Lateral Locations
      2. Resubmitted for PennDOT Review
      3. Submitting for NPDES Stormwater
    3. 6) Church street sewer main replacement
    4. Design/ Permits
      1. Waiting on Survey
    5. 7) Sewer Tapping fee calcualtion update proposal
    6. Final Report for August Meeting
      1. 8) FINANCIALS
  • Pioneer will complete paving work around valve boxes for the White Mills Project this week.
  • GSP Management has not paid Leeward in full for the extra work completed in Canal Mobile Home Park during the White Mills Sewer Project. The Authority will look into the issue. Entech reviewed the invoices prior to submission to GSP and after some adjustments approved the invoices that were submitted to GSP from Leeward.
  • The Authority will request all closing documents for Contract 1 and 2 of the White Mills Project prior to the next Board meeting.
  • A property owner at Cliff and Castle Street contacted the Authority about the sewer project restoration. Dan Guinther will contact Dan Brown at Honesdale Borough to review the situation.
  • A discussion was held regarding the CWRA/Aqua restoration agreement in association with the Crestmont Sewer Project. The sewer and water projects will not be completed at the same time. In order to avoid paving the same streets twice Aqua could issue a payment to CWRA equal to 50% of the estimated paving costs. Mary will look into the situation as Aqua does not use prevailing wage and a percentage of inflation may need to be included.
  • The Church Street Project manual will be given to Don for review this week. A Utility HOP will be needed.
  • The Authority will contact Texas Township about a storm drain pipe on Evergreen Street.

Plant Report

  • The monthly discharge monitoring and plant reports were reviewed. 
  • After draining SBR Tank #3 eleven bubbles were found with three of them leaking on the floor. Pictures were sent to MBA for input. Entech instructed that all the bubbles were to be fixed.  Titan Industrial employees showed up today and only fixed the three leaking bubbles. A discussion was held about the repairs, documentation and future draining of tanks.
  • OCC will be installing new ethernet switches at the plant, which are used for communication in the SCADA system.
  • A quote from Koberlein Environmental was obtained to replace two submersible grinder pumps for the SBR. Grit entering the plant has increased and even though the impellors and cutters were replaced they are wearing out again. The pumps are 11 years old. The new pumps will be a different brand and will require an adapter. The Board approved the purchase.
  • The CSO meter failed. A new one has been ordered.
  • Sharon Kinzinger will be attending a two-day Industrial pre-treatment conference in Lancaster. The Board also authorized one additional employee to attend. 
  • Employee training at the plant and in the lab was reviewed and discussed.
  • The grease trap inspection report was reviewed. 

Motion

On a motion made by James LaPoint and seconded by John Feik the Board approved the purchase of two Barnes BLADE submersible 15HP grinder pumps from Koberlein Environmental Services in the amount of $14,362.00 plus shipping for the SBR.  Motion carried.

Roll Call

Mr. Feik, Yes                                       Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Absent                           Mr. Firmstone, Yes

 

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • 62 delinquent sewer rent letters have been sent this month totaling $18,046.89
  • One Municipal Lien totaling $673.86 will be filed with the Wayne County Prothonotary.
  • White Mills Sewer Project – 4 properties remain to be connected.
  • Sheriff Sale scheduled for 201 Terrace Heights Honesdale on August 11th.
  • Information will be given to the county for any CWRA customers listed on the Wayne County Tax Upset Sale scheduled for September 17th.

Motion

On a motion made by James LaPoint and seconded by John Haggarty the Board approved the monthly invoices for payment as presented. Motion carried.

Roll Call

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                               Mr. Theobald, Yes

Mr. Brennan, Absent                           Mr. Firmstone, Yes                              Mr. Feik, Yes

 

The meeting was adjourned at 7:30 p.m.

The next Board meeting is scheduled for August 23, 2021.

 

 

 

James LaPoint, Secretary

 
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