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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Treasurer John Feik; Assistant Secretary George Firmstone; Tammy Jensen, Administrator; Dan Guinther, Plant Superintendent; Mary Peters, Engineer; Solicitor Anthony Magnotta

 

Absent

Assistant Treasurer James Brennan, Secretary James LaPoint

 

Visitors

Cindy Davis

 

Pledge of Allegiance

 

Cindy Davis from 736 Texas Palmyra Hwy, White Mills addressed the Board regarding the restoration on her property from the sewer project.  The Authority will review the situation.

 

Motion

On a motion made by John Haggarty and seconded by George Firmstone the Board approved the meeting minutes from July 26, 2021, as presented.

Motion carried.

Roll Call

Mr. Firmstone, Yes                              Mr. Feik, Yes                                       Mr. LaPoint, Absent

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Absent

 

Solicitor’s Report

White Mills Litigations.

The action against Jeffrey Adams file number 241-CIV-2021 has been dismissed since Mr. Adams made connection to the system.

 

The actions against Mary Irwin 213-CIV-2021, Loretta Nardone 220-CIV-2021 and Corey Peterson 212-CIV-2021 have been scheduled for a hearing to enter Judgment and assess damages before Presiding Judge Jeanine Edwards, Court of Common Pleas, Wayne County, Pennsylvania on September 1, 2021 at 10:00 a.m. at Courtroom 2, Wayne County Courthouse, Honesdale, Pennsylvania.  I would request that the authority chairman or vice-chairman and office administrator be available for the hearing on that date and time.  The testimony will be limited to the fact that no answer has been filed nor have the people made connection.  We would request that the Court enter an Order entering Judgment in favor of the authority and mandating that Defendants hook onto the system within a reasonable period of time or in the alternative, that the authority be granted access to make the connection and lien the property accordingly.  It is anticipated that the hearing will take no more than thirty to forty-five minutes.

 

The Notice of Intent to take Default Judgment will be filed for Defendant Jarl Thunberg 214-CIV-2021.

 

SBR Tank Coatings.

Since our last meeting, it has become apparent that additional necessary warranty work needs to be performed with respect to SBR 1 and perhaps the other SBR tanks that were lined by Titan Industrial Services using product from Sherwin Williams.  I have been in contact with our engineer and we are developing a strategy to ensure that the liners sold to the authority and installed by Titan Industrial Services will be properly prepared in accordance with the warranty received from Titan Industry Services and Sherwin Williams.

 

Gunuskey License Agreement.

I recently spoke with Tony Waldron at the Pike County Courthouse and he informed me that he has finally made contact with the railroad and forwarded a copy of the proposed right-of-way crossing to the railroad for their review and approval.  Last week when I saw Attorney Waldron, he indicated that he was still awaiting a response from the railroad approving the use by Mr. Gunuskey of the crossing.

 

Northeast Infrastructure, LLC / Robert Suhosky.

I recently received an additional copy of a map from Attorney Bugaj supplied by his client Robert Suhosky.  I do not believe that the map is an as-built, however, I have forwarded a copy to the authority to be reviewed by authority personnel and our engineer to verify that this map may be utilized by the authority.  I have also informed Attorney Bugaj that until I received a mete and bounds description, it is impossible to prepare a Deed of Dedication for the line.

 

White Mills Restoration and Close Out.

I have reviewed documents received from Entech Engineering with regard to the close out of the White Mills Project and have approved those documents received.  It is my understanding that we are currently awaiting additional documentation, however, we are near the close out of the project.  I will defer any questions regarding necessary close out documents to our engineer Mary Beth Peters.

 

Canal Mobile Home Park.

Yesterday, I received emails from Mary Beth Peters regarding complaints of GSP regarding Leeward Construction’s bill.  Also, an email was forwarded to me indicating that Mr. Perano does not believe the Agreement requires him to pay for anything but time and labor by Leeward Construction.   Please note that Paragraph 1 of the Agreement between CWRA and GSP informs GSP that our contractor will continue to install necessary sewer lines at the park in the event that the utility owned by GSP is damaged due to inappropriate marking or no marking that Leeward Construction would repair the same with GSP providing the necessary materials for the repair.  GSP believes that their supplying of pipe is the only necessary material for the repair, however, clearly that is not the case.  Any repairs which required Leeward Construction to go outside of the trench, which are enumerated on the bills, also are responsibility of GSP pursuant to Paragraph 4 which reads that the parties hereto agree that any repairs outside of the trench area are being dug by Leeward Construction and shall be the responsibility of GSP. Also, hauling away of unusable bedding or hauling in of additional bedding to repair damaged lines are clearly a necessary material for the repair in connection with Paragraph 1 of the Agreement.

I feel confident that we will be able to justify the charges made by Leeward Construction and that Mr. Perano’s analysis is inaccurate especially in light of the fact that he has already paid the original bills submitted to the authority by Leeward Construction which contained many similar charges.

Discussion – SBR Tank #1 patch is failing.  The tank cannot be currently drained due to the recent significant rainfall.  An explanation is needed regarding the failure.  Mary will contact Titan Industrial and Sherwin Williams for a meeting.  SBR Tank #3 had been drained for a warranty check. There is a three-year warranty for work and products with Titan Industrial and Sherwin Williams that began during 2019.

 

Engineer’s Report

  1. 1) WHITE MILLS SEWER INSTALLATION PROJECT (USDA RUS)
  2. Contract #1 – White Mills Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Leeward Construction, Inc

(2)  Dates:

(a)    Notice to Proceed: January 9, 2019

(b)   Substantial Completion: November 20, 2020

(c)    Final Completion: May 21, 2021

(3)  Contract Amount: $5,193,193.00

(a)    Revised Contract Amount: $5,412,931.41

  1. Payment Applications:

(a)    Payment Application #23 (Final) – $3,225.00 (Recommend for Approval)

  1. Contract Documents:

(1)  “Certificate of Substantial Completion” - Complete/Approved

(2)  Final “Over/Under” adjusting Change Order – Complete/Approved

(3)  Certification of Contractors’ Release - Form RD 1924-9 - Submitted

(4)  Certification of Release by Claimants - Form RD 1924-10 - Submitted

(5)  Engineer’s certification letter indicating that the project was completed in accordance with approved plans and specifications and that all Punch list items have been completed – Signed/ Need Board Approval

(6)  Board Resolution indicating acceptance of the project as completed and authorizing final payment – Need Board Approval

(7)  Certification of Environmental Mitigation Measures – Signed/ Need Board Approval

(8)  Consent of Surety Company to Final Payment - Submitted

  1. Contract #2 – Pump Station, Conditioning Station, and Sanitary Sewer Installation
    1. Contract Information:

(1)  Contractor: Pioneer Construction Co, Inc.

(2)  Dates:

(a)    Notice to Proceed: October 24, 2018

(b)   Substantial Completion: February 28, 2020

(c)    Final Completion: May 21, 2021

(3)  Contract Amount: $2,560,969.00

(a)    Revised Contract Amount: $ 2,679,409.94

  1. Payment Applications:

(1)  Payment Application #13 (Final) – $18,400 (Recommend for Approval)

(a)    Actual Payment - $13,100.00

  1. Contract Documents:

(1)  “Certificate of Substantial Completion” - Complete/Approved

(2)  Final “Over/Under” adjusting Change Order – Complete/Approved

(3)  Certification of Contractors’ Release - Form RD 1924-9 - Submitted

(4)  Certification of Release by Claimants - Form RD 1924-10 - Submitted

(5)  Engineer’s certification letter indicating that the project was completed in accordance with approved plans and specifications and that all Punch list items have been completed – Signed/ Need Board Approval

(6)  Board Resolution indicating acceptance of the project as completed and authorizing final payment – Need Board Approval

(7)  Certification of Environmental Mitigation Measures – Signed/ Need Board Approval

(8)  Consent of Surety Company to Final Payment - Submitted

  1. 2) CAPITAL IMPROVEMENT PROJECTs (PENNVEST)
  2. Schedule/Meetings:
    1. Waiting on DEP for Final Walk Through:

(1)  2018 Sewer Main Replacement

(2)  Cliff Street Area

(3)  Lackawaxen River Rehabilitation Project

(4)  SBR Rehabilitation Project

(a)    Coating Issues

  1. 3) 5th STREET BRIDGE REALIGNMENT
  2. Contract Information:
    1. Contractor: Pioneer Construction Company, Inc.
    2. Dates:

(1)  Notice to Proceed: August 19, 2020

(2)  Substantial Completion: November 2, 2020 (75 Days)

(3)  Final Completion: November 17, 2020 (90 Days)

  1. Contract Amount: $179,903.00
    1. Payment Applications:

(1)  Payment Application #3 – $43,999.30 (Recommend for Approval)

  1. 4) toxic reduction evaluation study
  2. Kleinfelder TRE Final Report Submitted to DEP
    1. 5) CRESTMONT SEWER MAIN PROJECT
    2. Design/ Permits
      1. Resubmitted for PennDOT Review
  3. 6) Church street sewer main replacement
  4. Design/ Permits
    1. Under Design
  5. 7) Sewer Tapping fee calcualtion update proposal
  6. Capacity Cost: $946.29
  7. Collection Cost: $2,542.91
  8. Total Tapping Fee Calculation: $3,489.21

A discussion was held regarding payment to Leeward Construction for the utility interruption work completed at Canal Mobile Home Park during the White Mills Sewer Project.  Leeward had invoiced GSP $31,090.96 for the work completed and a payment $5,789.60 was received. The Authority Board agreed to pay Leeward the difference of $25,301.36 and resolve the issue with GSP. The work had been reviewed and approved by the Authority’s on-site inspector and Engineer.

After discussion and review by USDA Change Order #7 for Pioneer Construction – Contract 2 will revert back to the original signed and approved on April 26, 2021.

The shared paving costs between CWRA and Aqua PA was discussed for the Crestmont Project. Mary received some draft figures and will update the Board at the next meeting.

The final payment applications for the 5th Street Bridge Project and Contract 1 and 2 of the USDA White Mills Sewer Project were reviewed and accepted by the Authority Engineer. Payments are included with the monthly invoices.

The Tapping Fee Calculation for the Sanitary Sewer System in Accordance with PA ACT 57 of 2003 was reviewed. Based on the calculations, the current tapping fee of $3200.00 per EDU will remain. The calculation was prepared by Entech Engineering, Inc.

 

Motion

On a motion made by John Feik and seconded by George Firmstone the Board approved payment to Leeward Construction in the amount of $25,301.36 in accordance with the August 31, 2020, agreement between CWRA and GSP Management Inc. regarding the Canal Mobile Home Park sewer installation during the White Mills Sewer Project. Motion carried.

Roll Call

Mr. Feik, Yes                                       Mr. LaPoint, Absent                            Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Absent                           Mr. Firmstone, Yes

 

Motion

On a motion made by George Firmstone and seconded by John Haggarty the Board approved the Certificate of Final Completion from Leeward Construction for the White Mills Low Pressure Sanitary Sewer Installation Project. Motion carried.

Roll Call

Mr. LaPoint, Absent                            Mr. Haggarty, Yes                               Mr. Theobald, Yes

Mr. Brennan, Absent                           Mr. Firmstone, Yes                              Mr. Feik, Yes

 

Motion

On a motion made by John Feik and seconded by George Firmstone the Board approved the Certification of Environmental Mitigation Measures from Leeward Construction for the White Mills Low Pressure Sanitary Sewer Installation Project. Motion carried.

Roll Call

Mr. Haggarty, Yes                               Mr. Theobald, Yes                   Mr. Brennan, Absent

Mr. Firmstone, Yes                              Mr. Feik, Yes                           Mr. LaPoint, Absent

 

Motion

On a motion made by John Haggarty and seconded by George Firmstone the Board approved the Certificate of Final Completion from Pioneer Construction Company for the White Mills Low Pressure Sanitary Sewer Installation Project. Motion carried.

Roll Call

Mr. Theobald, Yes                   Mr. Brennan, Absent               Mr. Firmstone, Yes

Mr. Feik, Yes                           Mr. LaPoint, Absent                Mr. Haggarty, Yes

 

Motion

On a motion made by George Firmstone and seconded by John Feik the Board approved the Certification of Environmental Mitigation Measures from Pioneer Construction Company for the White Mills Low Pressure Sanitary Sewer Installation Project. Motion carried.

Roll Call

Mr. Brennan, Absent               Mr. Firmstone, Yes                  Mr. Feik, Yes

Mr. LaPoint, Absent                Mr. Haggarty, Yes                   Mr. Theobald, Yes

 

Motion

On a motion made by John Feik and seconded by George Firmstone the Board approved the Resolution 08-23-2021-01 accepting the work from Leeward Construction, Inc. – Contract 1; Pioneer Construction  Company, Inc. – Contract 2; and Standard Pipe Services – Contract 3 funded by USDA from the combined funded White Mills Sewer Installation Project and Interceptor Rehabilitation Project.  Motion carried.

Roll Call

Mr. Firmstone, Yes                  Mr. Feik, Yes                           Mr. LaPoint, Absent

Mr. Haggarty, Yes                   Mr. Theobald, Yes                   Mr. Brennan, Absent

 

Collection System Report

Cliff Street Sewer Project

  • The edge of Golden Road was repaired due to washed out.  Existing material was removed, R-3 stone was installed on both sides, and grass was replanted.

Lake Cadjaw Area:

  • Access roads to main pump station, Birch Street pump station, and A-11 pump station have been resurfaced.
  • Birch Street pump station drainage ditch was cleaned and 8” sluice pipe was installed.
  • Replaced start capacitors and run capacitors.
  • Replaced start/run relays.
  • B-4 pump station is waiting on capacitors to finish.
  • Replaced pump #1 at B-2 pump station, motor was bad.  The motor was sent out to be rebuilt.

Plant Report

  • The monthly discharge monitoring and plant reports were reviewed. 
  • The grease trap inspection report was reviewed. 
  • The gate was closed on the trunk line into the plant from the heavy rains on August 22nd – 23rd. The CSO was used to discharge the high flows. There is still a lot of inflow coming into the system during large rain events from sump pumps and roof drains that are connected to the sewer system. Many commercial buildings in Honesdale are unable to disconnect their storm water from the sewer system as the pipes are located inside the buildings and there is no place to discharge.
  • Dan discussed placing flow meters in the collection system to gather information.
  • There seems to be a problem with the flow meter at the Rt.6 Mall pumpstation. The meter is out of warranty.  The meter will be serviced when the other equipment is scheduled for maintenance.
  • The headworks screen needs to be repaired. Dan will obtain a quote for the repair.
  • The two dumpsters for grit collection are rusting. A quote has been obtained to purchase two new ones.
  • A quote was obtained for a 300 Gallon 37Hp Kohler Gas Vacuum through the Co-Stars program. 

 

Motion

On a motion made by George Firmstone and seconded by John Haggarty the Board approved the purchase of two 1 ½ yard self-dumping decanters for grit collection from Hydro International in the amount of $14,851.50. Motion carried.

Roll Call

Mr. Feik, Yes                                       Mr. LaPoint, Absent                            Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Absent                           Mr. Firmstone, Yes

 

Motion

On a motion made by John Haggarty and seconded by John Feik the Board approved the purchase of a 300 Gallon 37HP Kohler Gas Vacuum from Exeter Supply in the amount of $43,310.00. Purchased through the Co-Stars Program. Motion carried.

Roll Call

Mr. LaPoint, Absent                            Mr. Haggarty, Yes                               Mr. Theobald, Yes

Mr. Brennan, Absent                           Mr. Firmstone, Yes                              Mr. Feik, Yes

 

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • 96 delinquent sewer rent letters have been sent this month totaling $21,394.51.
  • Two Municipal Liens totaling $948.69 will be filed with the Wayne County Prothonotary.
  • Two properties are scheduled for water termination on September 30th.
  • 201 Terrace Heights Honesdale was sold at Sheriff Sale to a 3rd party.
  • Correspondence to CWRA customers was reviewed and approved.

Motion

On a motion made by John Feik and seconded by John Haggarty the Board approved the monthly invoices for payment as presented. Motion carried.

Roll Call

Mr. Haggarty, Yes                               Mr. Theobald, Yes                   Mr. Brennan, Absent

Mr. Firmstone, Yes                              Mr. Feik, Yes                           Mr. LaPoint, Absent

 

Motion

On a motion made by John Feik and seconded by George Firmstone the Board approved a $2.00 per month per EDU increase effective January 1, 2022. Motion carried.

Roll Call

Mr. Theobald, Yes                   Mr. Brennan, Absent               Mr. Firmstone, Yes

Mr. Feik, Yes                           Mr. LaPoint, Absent                Mr. Haggarty, Yes

The Regular Session was adjourned at 7:54 p.m.

An Executive Session started at 7:55 p.m.  Legal matters were discussed.

The Executive Session ended and the Board returned to regular session at 8:01 p.m.

The meeting was adjourned at 8:02 p.m.

The next Board meeting is scheduled for September 27, 2021.

 

 

 

Tammy Jensen, Acting Secretary

 
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