Home Meeting Minutes September 27, 2021
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Meeting Minutes - Meeting Minutes

Present

Vice-Chairman John Haggarty; Secretary James LaPoint; Treasurer John Feik; Assistant Secretary George Firmstone; Tammy Jensen, Administrator; Dan Guinther, Plant Superintendent; Mary Peters, Engineer; Solicitor Anthony Magnotta

 

Absent

Chairman Jerome Theobald; Assistant Treasurer James Brennan

 

Visitors

None

 

Pledge of Allegiance

 

Motion

On a motion made by John Feik and seconded by George Firmstone the Board approved the meeting minutes from August 23, 2021, as presented.

Motion carried.

Roll Call

Mr. Firmstone, Yes                              Mr. Feik, Yes                                       Mr. LaPoint, Yes

Mr. Haggarty, Yes                               Mr. Theobald, Absent                         Mr. Brennan, Absent

 

Solicitor’s Report

White Mills Litigations

  • The action against Jeffrey Adams has been dismissed since Mr. Adams has made connection to the system.
  • The action against Corey Peterson has been settled by Stipulation and Mr. Peterson has made his tapping fee payment and has advised the office of his intention to make connection within the ninety (90) days required in the Stipulation.
  • The action against Jarl Thunberg is proceeding and service to process with respect to the hearing for Mr. Thunberg shall be attempted at his Hawley address based upon representations from the office that he is currently living there.
  • In addition, the Judgment against Mary Irwin has been entered and the Judgment against Loretta Nardone has been entered.
  • The Nardone property at 880 Texas Palmyra Highway, will be connecting on October 6th; the contractor called to verify.

 

SBR Tank Coatings

I will defer to Entech Engineering as to whether or not we have received sufficient responses to our request for additional warranty work.

 

Gunuskey License Agreement

I spoke with Tony Waldron, and he is awaiting a response from the railroad approving the use by Mr. Gunuskey of the crossing.

 

Northeast Infrastructure, LLC/Robert Suhosky

The additional copy of the map received from Attorney Bugaj is insufficient.  I am forwarding additional correspondence to Attorney Bugaj indicating that I need to receive a Metes and Bounds Description for the line to be conveyed in order for a Deed of Dedication to be completed.

 

White Mills Restoration and Close Out

All legal documents have been approved for the close out which I received from Entech Engineering.  I have a Legal Services Addendum for the additional litigations so that the Authority can be reimbursed with costs not to exceed Three Thousand Five Hundred ($3,500) dollars.

 

Canal Mobile Home Park

Correspondence has been received from GSP Management’s attorney indicating that they refuse to pay the amount billed from Leeward Construction, and are seeking further clarification as to why it was necessary for Leeward to bill for each repair made; three men and two additional pieces of equipment in addition to hauling.  I would suggest that we discuss this matter at the meeting.  In addition, GSP Management, takes the position that they are not obligated by the Agreement for anything but labor and materials and supplies actually supplied for the repairs.

 

Discussion

Solicitor Magnotta will try to arrange a meeting with GSP prior to the next meeting.

 

Motion

On a motion made by George Firmstone and seconded by James LaPoint the Board approved an addendum to the Legal Agreement for the USDA funded projects in the amount of $3,500.00. Motion carried.

Roll Call

Mr. Feik, Yes                                       Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Mr. Theobald, Absent                         Mr. Brennan, Absent                           Mr. Firmstone, Yes

 

Engineer’s Report

  1. 1) WHITE MILLS SEWER INSTALLATION PROJECT (USDA RUS)
  2. Outstanding Items:
    1. Engineering Amendment #7 – Transfer $6,407.37 from SDC and CO Phases to Post Construction Phase (Need Board Approval)
    2. MHP - Invoices
    3. 2) CAPITAL IMPROVEMENT PROJECTs (PENNVEST)
    4. Schedule/Meetings:
      1. Waiting on DEP for Final Walk Through:

(1)  2018 Sewer Main Replacement

(2)  Cliff Street Area

(3)  Lackawaxen River Rehabilitation Project

(4)  SBR Rehabilitation Project

(a)  Coating Issues

  1. 3) CRESTMONT SEWER MAIN PROJECT
  2. Pave Restoration:
    1. 16,000 SY @ $17.50 = $280,000 ($140,000 each)
    2. Design/ Permits
      1. Realignment on Terrace Street
    3. 4) Church street sewer main replacement
    4. Design/ Permits
      1. PennDOT - ADA Ramp Design
    5. 5) toxic reduction evaluation study
    6. Kleinfelder TRE Final Report Submitted to DEP

Discussion

USDA Engineering Amendment. Funds to be transferred from services during construction and construction observation to post construction.

 

A virtual meeting was held on September 23rd with the Authority, Entech, Sherwin Williams and Titan Industrial regarding the SBR tank project issues. All four tanks will be drained and inspected during 2022 before the warranty expires. Discussion included the patches for SBR Tank #1 and cracking at the knee wall of the tanks. Weather conditions were recorded during the project and were supposed to have been monitored for correct product curing. No explanation was given as to why the Sherwin Williams product did not cure properly.

 

Crestmont Area Sewer Replacement Project shared restoration with Aqua Pennsylvania. The shared paving restoration is estimated at 16,000 SY @ $17.50 equaling $280,000.00.

 

PennDOT currently has Church Street in Honesdale on their 2022 paving schedule. The Authority has plans to complete a sewer project in the area before PennDOT begins paving.

 

Motion

On a motion made by John Feik and seconded by James LaPoint the Board approved Engineering Amendment #7 with Entech Engineering for the USDA funded projects in the amount of $6,407.37. No additional funds are required. There will be a lateral transfer of funds.  Motion carried.

Roll Call

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                               Mr. Theobald, Absent

Mr. Brennan, Absent                           Mr. Firmstone, Yes                              Mr. Feik, Yes

 

Motion

On a motion made by James LaPoint and seconded by George Firmstone the Board approved the Engineer’s estimate of paving restoration for the Crestmont Area Sewer Main Project in the amount of $280,000.00. Aqua Pennsylvania will contribute $140,000.00. Motion carried.

Roll Call

Mr. Haggarty, Yes                               Mr. Theobald, Absent             Mr. Brennan, Absent

Mr. Firmstone, Yes                              Mr. Feik, Yes                           Mr. LaPoint, Yes

 

Collection System Report

  • Reinstalled pump #1 at Bates Road pump station that was rebuilt by North End Electric. The pump had a bad seal.
  • Sealed pavement at the conditioning station and Rt.6 Mall Pump Stations.
  • Finished changing all the start/run capacitors and start/run relays at Cadjaw pump stations.
  • Repaired leaking fitting at 732 Texas Palmyra Hwy, White Mills. The curb stop located in the driveway had been run over. Dan is going to look into options to protect curb stops located in high traffic areas.
  • Replaced on/off switch and alarm switch at 1115 Lonesome Lock in CMHP. (Warranty Work)
  • Replaced contactor at 1127 Canal Rd in CMHP. (Warranty Work)
  • Replaced on/off switch and alarm switch at 1011 Towpath Rd in CMHP. (Warranty Work)

Plant Report

  • The monthly discharge monitoring and plant reports were reviewed. 
  • The grease trap inspection report was reviewed. 
  • The plant has been receiving high flows during current rain events. Dan is going to check on prices for meters and discuss options with the engineer.
  • The Board encouraged employee training for plant operation.
  • A quote has been obtained to purchase a storage shed at the WWTP.
  • Correspondence has been sent to GSP Management regarding the protection of curb stops at CMHP.
  • CWRA personnel is testing approximately 300 valves that were installed during the USDA funded sewer projects.

Motion

On a motion made by John Feik and seconded by James LaPoint the Board approved the purchase of a 12 x 20 shed from Old Hickory Building & Sheds in the amount of $8,752.65. Motion carried.

Roll Call

Mr. Theobald, Absent             Mr. Brennan, Absent               Mr. Firmstone, Yes

Mr. Feik, Yes                           Mr. LaPoint, Yes                      Mr. Haggarty, Yes

 

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • 89 delinquent sewer rent letters have been sent this month totaling $33,020.39.
  • Five Municipal Liens totaling $2,074.46 will be filed with the Wayne County Prothonotary.
  • Three Municipal Liens totaling $3,749.59 will be removed.
  • Five properties are scheduled for water termination on October 28th.
  • Customer invoices and correspondence explaining January 1, 2022, rate increase will be mailed on October 1st.
  • The 2022 Minimum Municipal Obligation for the non-uniformed pension fund was presented to the Board.
  • Correspondence was sent to Honesdale Borough, Cherry Ridge Township and Texas Township to request the use of a portion of their American Rescue Funds for three upcoming sewer projects.
  • The Tapping Fee Resolution was reviewed.
  • Correspondence was sent to Cherry Ridge Township to appoint a representative or reappoint James LaPoint effective January 3, 2022.
  • A draft proposal from ACBB-BITS, LLC for CISO Advisory Services was reviewed.
  • The Board agreed to move the December Board of Directors meeting to December 20th.
  • Converting from the state’s contributory to PMAA’s reimbursable unemployment plan was discussed. The Authority would be in an unemployment plan with other Authorities to save money.

Motion

On a motion made by James LaPoint and seconded by John Feik the Board approved the monthly invoices for payment as presented. Motion carried.

Roll Call

Mr. Brennan, Absent               Mr. Firmstone, Yes                  Mr. Feik, Yes

Mr. LaPoint, Yes                      Mr. Haggarty, Yes                   Mr. Theobald, Absent

 

Motion

On a motion made by George Firmstone and seconded by John Feik the Board approved Resolution 09-27-2021-01 - Tapping Fee, adopting the Authority’s Tapping Fee at $3200.00 per EDU. Motion carried.

Roll Call

Mr. Firmstone, Yes                  Mr. Feik, Yes                           Mr. LaPoint, Yes

Mr. Haggarty, Yes                   Mr. Theobald, Absent             Mr. Brennan, Absent

 

Motion

On a motion made by George Firmstone and seconded by James LaPoint the Board approved converting the Authority’s unemployment account from the State’s contributory plan to PMAA’s reimbursable plan for 2022. Motion carried.

Roll Call

Mr. Feik, Yes                                       Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Mr. Theobald, Absent                         Mr. Brennan, Absent                           Mr. Firmstone, Yes

The meeting was adjourned at 7:07 p.m.

The next Board meeting is scheduled for October 25, 2021.

 

 

 

James LaPoint, Secretary

 
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