Home Meeting Minutes NOVEMBER 22, 2021
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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Secretary James LaPoint; Treasurer John Feik; Assistant Secretary George Firmstone; Dan Guinther, Plant Superintendent; Tammy Jensen, Administration; Mary Peters, Engineer; Solicitor Anthony Magnotta

Absent

Assistant Treasurer James Brennan

Visitors

None

 

Pledge of Allegiance

 

Motion

On a motion made by John Feik and seconded by George Firmstone the Board approved the meeting minutes from October 25, 2021, as presented.

Motion carried.

Roll Call

Mr. Firmstone, Yes                              Mr. Feik, Yes                                       Mr. LaPoint, Yes

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Absent

 

Solicitor’s Report

  1. White Mills Litigations: The outstanding White Mills litigations are Jarl Thunberg, Judgment entered October 6, 2021, copy attached and Mary Irwin, Judgment entered September 1, 2021, a copy also attached.
  2. Gunuskey License Agreement: I am awaiting finalization of easement with Gunuskey from his attorney, Tony Waldron, Esquire.
  3. Northeast Infrastructure, LLC/Cherry Ridge Realty, Inc:  I have finally received a metes and bounds description for the easement for the mainline extension and a corresponding map which I have forwarded to Mary Beth peters for review.  If the map is satisfactory, I will prepare a Deed of Easement from Cherry Ridge Realty, Inc. to the authority where the authority will have the right to enter the property at any time to maintain the lines and also a Bill of Sale conveying the line from Cherry Ridge Realty, Inc. to the authority.
  4. Canal Mobile Home Park:  Following a telephonic conference between the

attorneys, Chairman Theobald and Canal Mobile Home Park owner James Perano, it was determined that perhaps the authority would take half of what was owed on the outstanding bill.  The offer was recommended to Mr. Perano and accepted.  After I received the confirmation that Canal would be willing to pay one-half, a poll of the board was taken and indicated that the board would not accept one-half.  After communication of that to the mobile home park, it was determined that if the matter went to litigation, that the mobile home park would also be re-seeking reimbursement for the excessive billings contained in the first invoice which was paid in full. Based upon the conversations with the mobile home park, our engineer and the cost of potential litigation, I would recommend that the authority reconsider the fifty (50%) percent offer.

Motion

On a motion made by George Firmstone and seconded by John Feik the Board accepted a $9,755.58 payment from GSP Management for payment on services provided at Canal Mobile Home Park. Motion carried.

Roll Call

Mr. Feik, Yes                                       Mr. LaPoint, Yes                                  Mr. Haggarty, No

Mr. Theobald, Yes                               Mr. Brennan, Absent                           Mr. Firmstone, Yes

Engineer’s Report

  1. 1) WHITE MILLS SEWER INSTALLATION PROJECT (USDA RUS)
  2. Outstanding Items:
    1. Contract #1 – Changer Order #9 - $20,874.60 – Contingent on RUS Review

(1)  MHP Invoices - $15,545.48

(2)  PPL Invoices - $5,329.12

  1. Contract #2 – Changer Order #8 - $4,500 - MHP Pave – Contingent on RUS Review
  2. 2) CAPITAL IMPROVEMENT PROJECTs (PENNVEST)
  3. Schedule/Meetings:
    1. Waiting on DEP for Final Walk Through:

(1)  2018 Sewer Main Replacement

(2)  Cliff Street Area

(3)  Lackawaxen River Rehabilitation Project

(4)  SBR Rehabilitation Project

  1. 3) CRESTMONT SEWER MAIN PROJECT
  2. Design
    1. Review of Final Specifications
    2. Advertise for Bidding – Contingent on RUS Review
    3. Permits
      1. PennDOT Permit - Realignment on Terrace Street

(1)  Need to Provide Check and Bond

  1. NPDES Stormwater - Discussions with Keith at WCD

(1)  Schedule NPDES Stormwater Meeting

  1. 4) Church street sewer main replacement
  2. Design
    1. Review of Final Specifications
    2. Advertise for Bidding - Contingent on PennDOT Permit
    3. Permits
      1. PennDOT – Waiting on Permit
    4. 5) toxic reduction evaluation study
      1. Kleinfelder TRE Final Report Submitted to DEP – No Response to Date

Motion

On a motion made by George Firmstone and seconded by John Haggarty the Board approved Change Order No 9 in the amount of $20,874.60 with Leeward Construction for Contract 1 of the USDA funded projects. Motion carried.

Roll Call

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                   Mr. Theobald, Yes

Mr. Brennan, Absent                           Mr. Firmstone, Yes                  Mr. Feik, Yes

 

Motion

On a motion made by John Feik and seconded by James LaPoint the Board approved Change Order No 8 in the amount of $4,500.00 with Pioneer Construction for Contract 2 of the USDA funded projects. Motion carried.

Roll Call

Mr. Haggarty, Yes                               Mr. Theobald, Yes                   Mr. Brennan, Absent

Mr. Firmstone, Yes                              Mr. Feik, Yes                           Mr. LaPoint, Yes

 

Motion

On a motion made by George Firmstone and seconded by James LaPoint the Board approved the advertising for construction bidding on the Crestmont Area Sewer Main Replacement Project when USDA approves bidding. Motion carried.

Roll Call

Mr. Theobald, Yes                   Mr. Brennan, Absent                           Mr. Firmstone, Yes

Mr. Feik, Yes                           Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

 

Any additional funds needed for the Crestmont Project above the USDA funding offer will be funded with CWRA funds.

 

Motion

On a motion made by James LaPoint and seconded by John Haggarty the Board approved the advertising for construction bidding on the Church Street Sewer Main Replacement Project when the Authority Engineer approves bidding. Motion carried.

Roll Call

Mr. Brennan, Absent                           Mr. Firmstone, Yes                  Mr. Feik, Yes

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                   Mr. Theobald, Yes

 

Collection System Report

  1. 811 Texas Palmyra Hwy connected on November 20th.
  2. 74 Charles Street White Mills – tenant called and said sewer was coming out of the grinder pump. Don arrived and assessed the situation. The power was turned off to the grinder pump. Koberlein had to pump out the tank. The tenant and property owner were advised not to turn the power off to the grinder pump. The property owner will be billed for the service call.

Plant Report

  • The monthly discharge monitoring and plant reports were reviewed. 
  • The grease trap inspection report was reviewed. 
  • A quote from North East Technical Sales, Inc. was reviewed for the collection system flow study. CWRA employees would install in manholes.
  • A quote from JWC Environmental was reviewed for an influent screen.
  • The DO probes on the SBR tanks were fixed.
  • A new check valve was ordered for the blower on the SBR.
  • The new shed at the plant is arriving tomorrow.
  • There was a false reading issue with the UV units on the SBR.
  • There seems to be an issue with some of the grinder pump switches from Site Specific.
  • The White Mills check valves still need to be tested.

Motion

On a motion made by James LaPoint and seconded by John Haggarty the Board approved the purchase of an influent screen from JWC Environmental in the amount of $41,720.16. Motion carried.

Roll Call

Mr. Firmstone, Yes                              Mr. Feik, Yes                           Mr. LaPoint, Yes

Mr. Haggarty, Yes                               Mr. Theobald, Yes                   Mr. Brennan, Absent

 

Motion

On a motion made by James LaPoint and seconded by George Firmstone the Board authorized the items prices for the collection system flow study with North East Technical Sales, Inc. Motion carried.

Roll Call

Mr. Feik, Yes                                       Mr. LaPoint, Yes                      Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Absent               Mr. Firmstone, Yes

 

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • 65 delinquent sewer rent letters have been sent this month totaling $21,860.46.
  • Four Municipal Liens totaling $2,192.60 will be filed with the Wayne County Prothonotary.
  • Three properties are scheduled for water termination December 2nd.
  • Municipal liens in the amount of $3,456.17 will be removed.
  • Correspondence was sent to the Wayne County Commissioners regarding American Rescue Plan Funding.

Motion

On a motion made by James LaPoint and seconded by John Feik the Board approved payment of the monthly invoices as presented. Motion carried.

Roll Call

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                   Mr. Theobald, Yes

Mr. Brennan, Absent                           Mr. Firmstone, Yes                  Mr. Feik, Yes

 

The meeting was adjourned at 7:29 p.m. The Board entered into an Executive Session at 8:05 p.m. Matters of personnel were discussed. The Board returned to Regular Session at 8:20 p.m. The meeting was adjourned at 8:21pm. The next Board meeting is scheduled for December 20, 2021.

 

 

 

James LaPoint, Secretary

 
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