Home Meeting Minutes FEBRUARY 28, 2022
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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Treasurer John Feik; Secretary James LaPoint; Assistant Secretary George Firmstone; Dan Guinther, Plant Superintendent; Tammy Jensen, Administration; Solicitor Anthony Magnotta

 

Absent

Assistant Treasurer James Brennan

 

Mary Peters, Engineer – attended meeting via telephone

 

Visitors

None

 

Pledge of Allegiance

 

Correspondence was received from the owner of 846 Terrace Street, Honesdale asking for an exemption of sewer rent while the house is empty for the winter.  The Authority Rules & Regulations do not allow for non-payment due to water termination or vacancy. The property owner will be notified.

 

Motion

On a motion made by John Haggarty and seconded by George Firmstone the Board approved the January 24, 2022, meeting minutes as presented.

Motion carried.

Roll Call

Mr. Firmstone, Yes                              Mr. Feik, Yes                                       Mr. LaPoint, Yes

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Absent

 

Solicitor’s Report

  1. Gunuskey License Agreement.  I am still awaiting finalization of the Deed of Easement with Gunuskey.  Attorney Waldron has been unable to contact ReLTEK to confirm their consent to the Easement which crosses their railway.
  2. Northeast Infrastructure, LLC/Cherry Ridge Realty, Inc. I have not received additional correspondence from Attorney Bugaj or a proposed Deed of Dedication or Deed based upon the survey provided.
  3. White Mills Project.    I have contacted Alida O’Hara regarding her failure to execute the Permit Application and failure to pay sewer rent.  I left a phone message for her; however, I have not received a return call.  Based upon my conversation with the Office Administrator, it appears that although the O’Hara premises has paid its Tapping Fee and is being served by the Authority that the documentation necessary for issuance of a permit has not been completed, and the sewer rent is past due.  Therefore, I have advised the office to prepare a Municipal Lien which will be filed against the property.

 

  1. Notice of Potential Violations and Opportunity to Confer.  After our last meeting, the Authority received correspondence from the United States Environmental Protection Agency, Region 3 in Philadelphia, Pennsylvania, outlining alleged Clean Water Act Violation and Violations of our DPDES Permit limits.  The letter is a result of an inspection which occurred over a year ago on February 3, 2021, at which time a third-party contractor for EPA conducted an inspection of the Wastewater Treatment Plant.  The letter provides an opportunity to confer with EPA before EPA takes further action regarding the Violations.  The Authority Chairman, Jerome Theobald has forwarded an email to Shane McAleer at EPA, in order to schedule a conference. Entech Engineering and I have spoken with Dan and Sharon and Jerry regarding the contents of the letter and the need to address each of the alleged violations satisfactorily.  The main focus of the Violations is peeling paint on pipes, and EDMR Violations attributable to total suspended solids, phosphorus, copper, nitrogen, dissolved oxygen, zinc and fecal coliform Violations reported on the Monthly DMR Reports to DEP between August 31, 2017 and August 31, 2021.  The majority of the Violations occurred with respect to metals, which if the Board recalls a study was performed by an outside contractor for the Authority and submitted to DEP seeking an exemption from the metal’s limits (the TRE Study) reviewed or addressed the study to the best of our knowledge.  The remaining Violations appear to be related to either high flow situations or times when the plant was under construction (i.e., the tank liner repairs). Violations of the Clean Water Act can be subject to fines of up to $10,000.00 per Violation or if the Violation is deemed to be intentional criminal sanctions are also available.  It is our intention to respond to each of the Violations with a justifiable explanation and to indicate to EPA that since the time of construction the Violations with the exception of the metals, for which we are still awaiting an exemption, have been resolved.
  2. Crestmont Sewer Main Replacement Project.  Jens Damgaard has forwarded the necessary documents to start the financing process through USDA/RUS upon approval of the documents by RUS.  The project is waiting USDA approval to proceed to bidding.

 

Entech will correspond with Cherry Ridge Realty regarding the As-built plans supplied to the Authority for the Deed of Dedication.

 

Engineer’s Report

  1. 1) 2021 Chapter 94 report
  2. Draft Report for CWRA Review by March 4, 2022
  3. Report due March 31, 2022
    1. 2) CRESTMONT SEWER MAIN PROJECT
    2. USDA Funding
      1. Owner-Engineer’s Agreement Revisions - Approved
      2. Owner-Engineer’s Agreement – Amendment 1 - $23,000 – Under RUS Review
      3. Design
        1. Bidding - Contingent on RUS Review

(1)  Environmental Review

  1. Permits
    1. PennDOT Permit – Issued
    2. NPDES Stormwater – Submitted

(1)  Under DEP Technical Review

  1. Borough Road Opening Permit - Issued
  2. 3) Church street sewer main replacement
  3. Permits
    1. PennDOT – Waiting on PennDOT
    2. 4) WHITE MILLS SEWER INSTALLATION PROJECT (USDA RUS)
    3. Outstanding Items:
      1. USDA Close Out
      2. 5) CAPITAL IMPROVEMENT PROJECTs (PENNVEST)
      3. DEP Final Inspection occurred 12/16/2021
        1. 2018 Sewer Main Replacement
        2. Cliff Street Area
        3. Lackawaxen River Rehabilitation Project
        4. SBR Rehabilitation Project
      4. 6) PEnndot truck wash
        1. Component 3 Received February 22, 2022
        2. To be submitted to Texas Township for approval on March 1, 2022
      5. 7) EPA – notice of violation

a)  Waiting on EPA to respond to Opportunity to Confer Meeting request

  1. 8) toxic reduction evaluation study
    1. Kleinfelder TRE Final Report Submitted to DEP – No Response to Date

A phone conference has been requested with USDA to discuss the issues delaying the Crestmont Project from going out to bid. Christine at Entech will be supplying the Authority with a work plan to meet the warranty deadline for the SBR tanks. The PennDOT truck wash Component 3 will be submitted to Texas Township on March 1, 2022, for review and approval.  There are concerns regarding truck wash sampling results submitted in accordance with the Authority’s permit levels. The Toxic Reduction Evaluation Study submitted to DEP in June of 2020 addresses some of the issues posed by the recent Notice of Violation from EPA.  DEP has not replied to the Authority’s 2020 submission.  DEP also was not copied on February correspondence from EPA.

 

Collection System Report – Don Johnson

  • 15 Lock St. White Mills – pump has gone into alarm several times. Site Specific has turned up factory watt setting and turned off the protection control for that setting in panel.
  • 768 Texas Palmyra Hwy, White Mills – pump in high water alarm, discovered that 30 AMP breaker in home was bad.  Home owner changed the breaker and seems to be working properly.
  • 65 Charles St, White Mills – pump in over pressure alarm, was okay when I arrived.  Cleared alarm.
  • 65 Charles St, White Mills – pump in over pressure alarm again.  This time found discharge is frozen.  Was able to take pump to shop and thaw out.  Reinstalled pump and put a bag of insulation in can.  Told home owner to flush system more often.
  • 18 Riverside Dr, White Mills – front pump in high water alarm.  Seemed to be okay when I arrived.  I think there was more flow coming in then it could pump out.
  • 14 Stegner St, White Mills – pump in high water alarm. Water pumped down and was okay when I arrived.
  • 695 Texas Palmyra Hwy, Fire Hall, White Mills –  pump in high water alarm.  Shut off alarm breaker and pump started to run.  Seems to be running at 6.7 amps 237 volts and 1520 watts.
  • 1110 Whirling Post, White Mills – Pump in high water alarm and would not run.  Took back to shop and found some grease in sensing bell.  Cleared pump and ran through test tank seems to be operating properly.  Reinstalled pump may need to change stater and rotor.
  • 1043 Towpath, White Mills – pump station overflowing determined there was no power to control panel.  Met with Jason from park maintenance later and determined that their breaker was off.  Property owner was billed for services.
  • 1120 Canal Rd, White Mills – pump in high water alarm, after taking pump to shop and taking apart found 1 ½” drywall screw jammed in cutter assembly. Property owner was billed for services.
  • Thursday, February 17, 2022 – Wallflower store lateral was backed up. Jetted their lateral and the main going to Fifth Street.
  • Saturday, February 19, 2022 – ARV unit between A11 and A12 at Cadjaw over flowing. Had to shut down three pump stations.  Tom and I went back Sunday morning and met Koberlein. Manhole was cleaned out; ARV unit was shut down for now and the pump stations were turned back on.

Plant Report

  • The monthly discharge monitoring and plant reports were reviewed. 
  • Process Matters has been contacted for a proposal in order to treat metals in the sewage. There is no guarantee of results. It is a complex setup that includes the SCADA system. This would be considered in response to the recent EPA correspondence.
  • Effective today all hauled in waste to the plant has been stopped. This is another preventative measure to help metal levels at the plant.
  • The cold temperatures have been affecting the sewage processing at the plant. 
  • The grit dumpsters have arrived but were damaged by the trucking company. They were also not manufactured to the correct measurements. Dan has a call into the company.
  • OCC replaced the routers at the Rt.6 Mall and Cherry Ridge pump stations.
  • The touch screen that operates the press is going bad. OCC has been contacted to install a new screen and program. The press will not run if the screen doesn’t work. 
  • Werner electric replaced two of the explosion proof heaters in the headworks building.
  • The vac unit still has not arrived.

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • 75 delinquent sewer rent letters have been sent this month totaling $17,030.90.
  • Two Municipal Liens totaling $1,110.95 will be filed with the Wayne County Prothonotary.
  • Four Sheriff Sales are scheduled for March.
  • Several customers have applied and are receiving grant funds through the LIHWAP program for past due water and sewer accounts.
  • A grant application for the Cherry Ridge Collection System Rehabilitation Project will be submitted through the DCED Local Share Account Statewide Grant Program.
  • A discussion was held regarding the employee manual.
  • Monthly meeting minutes were requested from Texas Township in order to monitor zoning issues pertaining to additions or changes that may affect sewer rent or tapping fees.

 

Motion

On a motion made by James LaPoint and seconded by John Haggarty the Board approved the monthly invoices for payment as presented.  Motion carried.

Roll Call

Mr. Feik, Yes                                       Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Absent                           Mr. Firmstone, Yes

 

Motion

On a motion made by James LaPoint and seconded by George Firmstone the Board approved Resolution No. 02-28-2022-01, approval of Statewide Local Share Assessment grant application through DCED for the Cherry Ridge Collection System Rehabilitation.  Motion carried.

Roll Call

Mr. LaPoint, Yes                      Mr. Haggarty, Yes                               Mr. Theobald, Yes

Mr. Brennan, Absent               Mr. Firmstone, Yes                              Mr. Feik, Yes

 

Motion

On a motion made by  James LaPoint and seconded by George Firmstone the Board approved amendments to the Employee Manual adding Colombus Day and MLK Day as approved holidays, and removing the wording regarding worked hours in relationship to overtime hours. Changes effective January 1, 2022. Motion carried.

Roll Call

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Absent

Mr. Firmstone, Yes                              Mr. Feik, Yes                                       Mr. LaPoint, Yes

 

Motion

On a motion made by James LaPoint and seconded by John Haggarty the Board approved a bonus to Tammy Jensen and Heather Kennedy for Notary services performed for the USDA funded projects. Motion carried.

Roll Call

Mr. Theobald, Yes                               Mr. Brennan, Absent                           Mr. Firmstone, Yes

Mr. Feik, Yes                                       Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

 

The meeting was adjourned at 7:22 p.m.

 

The next Board meeting is scheduled for March 28, 2022.

 

 

 

James LaPoint, Secretary

 
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