Home Meeting Minutes JUNE 27, 2022
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Meeting Minutes - Meeting Minutes

Present

Chairman Jerome Theobald; Vice-Chairman John Haggarty; Treasurer John Feik; Secretary James LaPoint; Assistant Secretary George Firmstone; Dan Guinther, Plant Superintendent; Tammy Jensen, Administration; Solicitor Anthony Magnotta; Mary Peters, Engineer

 

Absent

Assistant Treasurer James Brennan

 

Visitors

Jeremy Ebert

 

Pledge of Allegiance

 

As discussion was held to revise the meeting agenda to discuss and make a possible decision regarding The Pennsylvania Municipality Authorities Act Section 5610-Governing Body (f) Removal

 

Motion

On a motion made by James LaPoint and seconded by George Firmstone the Board approved the addition of Section 5610-Governing Body (F) Removal of The Pennsylvania Municipality Authorities Act to the June 27, 2022, meeting agenda to discuss the request for removal of a Board member.

 

Motion carried.

Roll Call

Mr. Firmstone, Yes                              Mr. Feik, Yes                                       Mr. LaPoint, Yes

Mr. Haggarty, Yes                               Mr. Theobald, Yes                               Mr. Brennan, Absent

 

Section 5610 – Governing Body (f) Removal – Unless excused by the board, a member of a board who fails to attend three consecutive meetings of the board may be removed by the appointing municipality up to 60 days after the date of third meeting of the board which the member failed to attend.

 

James Brennan has missed the following meetings during 2022: April 25, May 23, June 1, and June 27.

 

Motion

On a motion made by James LaPoint and seconded by George Firmstone the Board approved correspondence with Honesdale Borough to request the removal of James Brennan from the CWRA Board of Directors as per The Pennsylvania Municipality Authorities Act Section 5610 (f) .  Motion carried.

 

Roll Call

Mr. Feik, Yes                                       Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

Mr. Theobald, Yes                               Mr. Brennan, Absent                           Mr. Firmstone, Yes

 

Motion

On a motion made by John Haggarty and seconded by John Feik the Board approved the meeting minutes from the May 23, 2022 – monthly meeting, and June 1, 2022 – special meeting as presented.   Motion carried.

 

Roll Call

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                               Mr. Theobald, Yes

Mr. Brennan, Absent                           Mr. Firmstone, Yes                              Mr. Feik, Yes

 

Solicitor’s Report

  1. EPA.  On June 7, 2022, the Authority met with representatives of the EPA regarding the proposed Administrative Consent Agreement and Order.  The purpose of the meeting was to request the EPA to reconsider, the amount of the fine and the requirement that the Authority take additional actions.

During that meeting the Authority presented documentary evidence of amounts spent to upgrade the Collection System and Plant and to remove combined sewer overflows and to protect and preserve the SBR Tanks.  In addition, the Authority advised the EPA that the Authority had untaken a TRE, Toxic Reduction Evaluation Study and forwarded the same to DEP.  Finally, the Authority indicated that if DEP was not going to review or comment that it would undertake means to remove toxic metals from its discharge. I believe the Authority’s positions were well received by the EPA and the representatives agreed that they would discuss this with the EPA Panel in an effort to restructure the Agreement.

 

  1. GSP Management Request for Reduction of Sewer Rates regarding Sunrise Terrace. We have received correspondence from GPS’s general counsel indicating that it is his belief that the Act passed in 2021 forces the Authority to reduce its sewer rate being paid by GSP at the Sunrise Terrace site.  Entech Engineering and I have been meeting and reviewing documents including the Authority’s Rules & Regulations as well as other relevant documents in an effort to structure a response to the request for reduction.  Under separate heading from this Legal Report, the Authority has received correspondence from its Solicitor and Engineer.

 

We have received additional information indicating that it may be necessary for us to change our rate structure and treat multiple residential units on a single water meter as a separate class of metered billings.  The Engineer will address this in more detail; however, we are still formulating the plan based upon the general outlines that we have previously provided to the Board.

 

  1. PennDOT Agreement.  I have reviewed the proposed PennDOT Agreement for the PennDOT Wash site.  I have suggested some minor changes to the Authority’s Office Administrator and believe that the Agreement will be appropriate for dissemination to PennDOT for their approval.

 

Engineer’s Report

  1. 1) CRESTMONT SEWER MAIN PROJECT
  2. USDA Funding
    1. Owner-Engineer’s Agreement Revisions - Approved
    2. Owner-Engineer’s Agreement – Amendment 1 - $23,000 – Approved
    3. Design
      1. Bidding - Contingent on RUS Review
      2. Permits
        1. PennDOT Permit – Issued
        2. NPDES Stormwater – Submitted

(1)  Under DEP Technical Review (Target 7/19/22)

  1. Borough Road Opening Permit - Issued
  2. 2) Church street sewer main replacement
  3. Leeward Construction: $194,685
  4. Issued Notice of Award
    1. 3) CAPITAL IMPROVEMENT PROJECTs (PENNVEST)
    2. SBR Rehabilitation Project
      1. Decant Tank Inspection Completed 6/22/22
      2. SBR Tank 1 – Inspection Tentatively Scheduled 7/19/22
      3. SBR Tank 2 – Inspection Tentatively Scheduled 8/18/22
      4. SBR Tank 3 – Inspection Tentatively Scheduled 9/19/22
  5. 4) EPA – notice of violation
  6. Meeting with EPA on 6/8/22
  7. Painting Specifications
    1. 5) toxic reduction evaluation study
    2. Kleinfelder TRE Final Report Submitted to DEP (June 29, 2020) – No Response to Date

Motion

On a motion made by George Firmstone and seconded by John Haggarty the Board approved the Notice to Proceed to Leeward Construction, Inc. for the Church Street Sewer Main Replacement Project upon receipt of all necessary documents.  Motion carried.

 

Roll Call

Mr. LaPoint, Yes                                  Mr. Haggarty, Yes                               Mr. Theobald, Yes

Mr. Brennan, Absent                           Mr. Firmstone, Yes                              Mr. Feik, Yes

 

Plant and Collection System Report

  • The monthly discharge monitoring and plant reports were reviewed. 
  • The grease trap inspection report was reviewed.
  • Draining of SBR tank #1  began today. DEP will be contacted to inspect the week of July 4th. They plan on making two inspections during July.
  • The control panel for the alum tanks will be repaired.
  • Sherwin Williams has proposed specs and paint type for pipe painting at the WWTP. Mary and Dan will review and determine which pipes need to be painted before going out to bid.   
  • Dan discussed the Kroff Chemical Copper and Phosphorus Removal Trail Report. Another month of data will be obtained before making a decision to use chemicals vs. alum to decrease copper in the wastewater.  
  • The Authority was contacted regarding the connection of 36 residential units and a common area on Grove Street. A discussion was held regarding the condition of Grove Street. The sewer on the entire street has not been replaced. If the project moves forward the Authority will take a closer look at the collection system.
  • The Borough has contacted the Authority about the joint restoration between the Authority and Aqua PA on Crestmont Drive.  The Authority has not yet gone out to bid on the Crestmont Area Sewer Replacement Project. The project will not be completed until 2023.
  • 1104 Canal Rd White Mills in the mobile home park –pump station had excessive grease and rags. A repair was completed and the property owner was billed.
  • 773 Texas Palmyra Hwy White Mills – stone and modified found in the pump station. A repair was completed but the source of the problem is unknown.
  • 1129 Canal Rd White Mills – high water alarm was going off. The panel was full of small ants. Not sure if the ants got into the contactor or if it was because of low voltage at some point.
  • The property owner of 49 & 51 Charles Street, White Mills has constructed a stone structure over the easement area for the Authority’s collection system. Correspondence will be sent to the property owner.  

 

Administration Report

  • The monthly invoices and financial reports were reviewed.
  • 68 delinquent sewer rent letters have been sent this month totaling $20,784.86.
  • Seven Municipal Liens totaling $3,956.93 will be filed with the Wayne County Prothonotary.
  • Two water termination are scheduled on June 30th and three on July 28th.
  • One Sheriff Sale is scheduled on July 20th.
  • Two properties are scheduled for the July 29th Wayne County Judicial Sale.
  • Several customers have applied and are receiving grant funds through the LIHWAP program for past due sewer accounts. Authority customers have received $7,287.49 in grant funds.
  • Multiple attempts to contact the owner of 15 School Street, White Mills have been made. The property owner has obtained the grant funds to connect, but has not followed through with completing the process.

 

 

Motion

On a motion made by James LaPoint and seconded by John Feik the Board approved the monthly invoices for payment as presented.  Motion carried.

 

Roll Call

Mr. Theobald, Yes                               Mr. Brennan, Absent                           Mr. Firmstone, Yes

Mr. Feik, Yes                                       Mr. LaPoint, Yes                                  Mr. Haggarty, Yes

 

 

Board member George Firmstone tendered his resignation from the CWRA Board of Directors due to relocating outside of the Borough. Correspondence will be sent to Honesdale Borough regarding the vacancy.  The Board of Directors thanked George for his many years of service. George extended his thanks to the Board and CWRA employees.

 

No updates were made to the Authority Rules & Regulations.

No executive session was held.

The meeting was adjourned at 8:00 p.m.

The next Board meeting is scheduled for July 25, 2022.

 

 

 

James LaPoint, Secretary

 
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